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HomeMy WebLinkAboutCM091103CITY OF CENTRAL POINT City Council Meeting Minutes September 11, 2003 1. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members:, Dick Halley, Kay Harrison, Donna Higginbotham, and Bill Stutts were present. Nate Banry and Mike Quilty were excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Parks Recreation Director Nancy Hanson, and City Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE Special Presentation of the Colors by Central Point Police Department and Fire District No. 3 in Remembrance of 9-11. IV. INTRODUCTION OF GUESTS V. MINUTES A. ~groval of Auqust 28 2003 City Council Minutes Bill Stults made a motion to approve the minutes as presented. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES There were no public appearances. VII. PUBLIC HEARINGS, ORDINANCES, AND RESOLUTIONS A. Resolution No. 992, A Resolution Transferring Appropriations within Funds Finance Director Bill Brugger stated that the proposed resolution changes the General Fund and the Land and Building Fund. The change in the General Fund is to increase Personal Services by $62,290 and decrease Transfers out by the same amount. The transfer out reduction wilt reduce transfers to the Land and Building fund. City of Centsll Point ~~ City Council Minutes September 11, 2003 1?~e 2 i The purpose for this budget change is to fund the new position of Planning Manager, and to account for the budget changes brought about by the reclassification of Nancy Hanson to Parks Recreation Director. Approximately $92,000 will remain in the Land and Building Fund Capital Outlay for the downtown parking lot project. Bill Stults made a motion to approve Resolution No. 992, A Resolution Transferring Appropriations within Funds. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report City Administrator Phil Messina presented the Planning Commission report for September 2, 2003: 1. The Commission reviewed and approved the tentative plan for the Snowy Butte Station Subdivision. This development is part of a planned community that has subdivided 35.8 acres of the former Central Point Mill site into eighty three single family residential lots; four multi-family residential lots; three commercial lots; two light industrial lots; five park lots, and one civic lot for a future church. 2. The Commission approved a four lot subdivision in the Southeast quadrant of the City near the intersection of Beal Lane and Elk Creek.. The subdivision will create lots that range in size from 7,700 square feet to 17,607 square feet. Several neighbors spoke in favor of the application since the subdivision will create larger lots that preserve the riparian zone along Elk Creek and a potential wetlands while also protecting the semi-rural character of the area. 3. The Commission approved a seven lot commercial subdivision on the land containing the Reddaway truck transfer facility. The lots range in size from 2 acres to 20 acres with Reddaway retaining the largest parcel. The Commission assigned a condition that require all applicants to work with surrounding property owners in the creation of an interior road that would extend from Hamrick Road to Table Rock Road. This same road would have a northward connection that would align with Meadowbrook Drive. The berm that is located on the property will remain, however the Commission allowed the applicant to narrow the width. Kay Harrison made a motion to approve the Planning Commission Report for September 2, 2003, as presented. Bill Stults seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. B. Approval of Land Scape Design Contract Mr. Messina explained that a selection group consisting of Ron Barnett, Tom Humphrey, Gary Dorris and himself reviewed four proposals for landscaping the area around the City Welcome Sign located on Freeman Ct. The criteria the group laid out for choosing the City of Cental Povri City Council Minutes September 11, 2003 Page 3 landscaper included: Design compatible with the theme of the City, how the landscaping related to the sign, seasonal looks, ease of maintenance and upkeep, and cost. The selection group would like to offer the contract to Orchard Home Landscape and Design, Inc. They believe this contractor met the requirements stated above. The proposed amount is approximately $8,831.00. Council discussed the design presented to them. They were concerned about too many trees and bushes taking away from the entry sign. They were also concerned about the total amount for the landscaping and the guarantee of the plants. Mr. Messina stated that the Council could approve the contract and discuss these issues with Mr. Humphrey next week, or postpone action on this item until the next Council meeting. Dick Halley made a motion to Postpone decision on this item until the Council Meeting on September 25, 2003,' in order to receive more information. Donna Higginbotham seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. C. Approval of Disposal of Property and Evidence Police Chief Mike Sweeny stated that one of the functions of the Property and Evidence Division of the police department is to store and eventually dispose of items of found property, seized property, evidence and equipment that is no longer of service to the police department. Currently it takes a great deal of employee time to prepare property for disposal, it is infrequent and we have a backlog of items that must be stored for 12 to 18 months until the next city auction is held, some items depreciate while being held and lose any value they may have, the tracking and accounting for items is complicated when we auction them with other property belonging to the city and there is no mechanism that allows citizens to identify property and claim it as having been lost by them or stolen from them. Staff is recommending a contract with "Property Bureau" an online auction service. This company provides services to 167 police departments in Washington, Oregon and California. They pick up and transport all property to their warehouse, where they sort, group, clean, test, appraise and prepare items for auction, maintain a computerized record of each item from pick-up through sale using a barcode system, photograph each item, package and ship items to buyers and dispose of all items that do not sell. The benefits to the city are: it alleviates crowding in property storage rooms, reduces the number of times employees handle items, increases selling prices, provides an easily audited record on every item, no transportation costs, and citizens can use "Stealitback.com" website to identify and claim lost or stolen property at no cost. City of Centlil Poiut City Council Minutes September 11, 2003 1'<~e 4 The contract has been reviewed by the City Attorney The sharing proceeds of sale are: Sales up to $1,000, are split 50% and 50%, sales over $1,000 are split 75% to the City and 25% to Property Bureau. There was discussion regarding the state laws for retention. Currently the items are auctioned off are "as is". The Property Bureau appraises each item and will result in revenue for the City. The City also has the option to hold items that could be used in programs through out the City. Bill Stults made a motion authorizing the City to enter into a contract with "Property Bureau" for the disposition of property services. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Hank Williams reported that: • September 2, 2003, he attended an RPS meeting. The main topic of discussion was Urban Growth Boundaries. • September 9, 2003, he attended the Southern Oregon Mayor's Association meeting. They discussed the Mount Ashland Ski area expansion. He intends to send a letter of support for the expansion. • September Stn he attended an RVACT~rneeting where ~-theyrdiscussed the Pine Street Bridge: Construction should begin in October at which point it will be closed down to two lanes for reconstruction. They also discussed a .02 cent gas tax for Jackson and Josephine Counties. • September Stn attended the open house for the Rogue Valley Sanitary Services new location on Vilas Road. IX: .CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he attended the RVSS open -house on September Stn • there will be a CAC open house forum on September 30tH at the Expo Padgam Pavilion to discuss issues regarding the Wal-mart Superstore between 6:30 p.m. to 9:30 p.m. • on October 2"d there will be an Open House on RVTV with City staff. Council members are invited to be included in this event. Items to be discussed are projects from Public Works, Parks and Recreation and the Police Department. • the September Study Session is being moved to September 22"d to discuss Water Rate issues and the Taylor Road Contract. ~,' City of Cental Pouit City Council Muiutes September 11, 2003 Page 5 X. COUNCIL REPORTS Donna Higginbotham reported that she attended a Greenway Committee meeting. The topic of discussion was regarding the application for the Billings Ranch Golf Course near Ashland. This will cause challenges for users of the Bear Creek Greenway trail. Kay Harrison stated that: RVTD has a new General Manager and he will begin work next week. the PUC Advisory Task force is currently working on a lacger local calling area. This area would include areas from Grants Pass to Ashland as a local calling area. Bill Stults reported that he attended RVSS open house on September 9'h. They are working with the City of Medford to help eliminate lift stations along the lines. Dick Halley reported that he attended the Central Point Chamber meeting. ~, XI. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: the public auction resulted in sales totaling $4,800. they will be working on improvements to the cross walk at Pine Street and 6`h the City has received the designs for improvements to the 99/Pine Street intersection. Parks Recreation Director Nancy Hanson reported that: the second annual City Wide Clean up will be September 20'h. Any and all volunteers are welcome to join them at the Recreation Center (Old Firehouse) between 9:30 and 10:00 a.m. the fall Park and Recreation Brochure will be sent out in the September water bills. Finance Director Bill Brugger reported that the July financials are complete. There are more categories than in the past. Building Official Lois DeBenedetti reported that: several city employees have been in CRW training over the last three days. The Finance and Parks Department are learning what the program can do for them. Greg Seger has received his Residential Plumbing Inspector Certification. 157 permits were issued during the month of August. City of Cculal Point City Cowicil Minutes September 11, 2003 Page Fi Police Chief Mike Sweeny reported that: • they have three new Police Officers that will be out on patrol over the next few weeks. • the DARE Cruise and show had the largest turn out to date. The money from the registration fees go to the Central Point DARE program. • they are working with the County to create an Emergency Management Plan and Homeland Defense Program County wide. • the Police Department is working with the School District to help with the loitering problem around the High School and Jr. High. • they have begun the selection process for a new Sargent. • they are in the process of filling two vacant officer positions. XII. ADJOURNAAENT Bill Stults moved to adjourn, Donna Higginbotham seconded, all said "aye" and the Council Meeting was adjourned at 8:13 p.m. The foregoing minutes of the September 11, 2003, Council meeting were approved by the City Council at its meeting of September 25, 2003. Dated: 5~~-. a ~ ~ ~c,~ Mayor Hank Williams ATTEST: City Recorder