HomeMy WebLinkAboutCAP102512Central Point
City Hall
664 -3321
City Council
Mayor
Hank Williams
Ward I
Bruce Dingler
Ward II
Kelly Geiger
Ward III
Ellie George
Ward IV
Allen Broderick
At Large
Carol Fischer
Kay Harrison
Administration
Chris Clayton, Interim
City Manager
Deanna Casey, City
Recorder
Community
Development
Department
Tom Humphrey, Director
Finance Department
Bev Adams, Director
Human Resources
Barb Robson, Director
Parks and Public Works
Department
Matt Samitore, Director
Jennifer Boardman,
Manager
Police Department
Kris Allison, Chief
CITY OF CENTRAL POINT
City Council Meeting Agenda
October 25, 2012
Next Res. 1345
Next Ord. No. 1966
L REGULAR MEETING CALLED TO ORDER — 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES - This time is reserved for citizens to
comment on items that are not on the agenda. Maximum of five minutes
per item, please.
V. CONSENT AGENDA
Pg. 2 - 6 A. Approval of October 11, 2012 Council Minutes
7 - 8 B. Approval of OLCC Application for Zen Zen Sushi &
Teriyaki
9 - 11 C. Acceptance of RVMPO Transportation Update
12 - 18 D. Acceptance of 1s` Quarter Financial Statement
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. BUSINESS
20-21 A. Rogue Disposal CPI Rate Increase (Penning)
— — — B. Fire District No. 3 Quarterly Report (Petersen)
VIII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
23 -26 A. Ordinance No. , An Ordinance Amending
Chapter 12.20.020 of the Central Point Municipal Code
Adding Provisions for Rubber Curb Ramps (Samitore)
28 -31 B. Ordinance No. , An Ordinance Amending Chapter
9.68.140 of the Central Point Municipal Code to Clarify the Use of
Park Property with Outside Venders and Rental Apparatus Set Up
in the Parks When Users Are Renting Park Space (Samitore)
IX. MAYOR'S REPORT
X. CITY MANAGER'S REPORT
XL COUNCIL REPORTS
XII. DEPARTMENT REPORTS
XIII. EXECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive
session are not for publication or broadcast.
XIV. ADJOURNMENT
WA A
CAP102512 Pg. 1
CITY OF CENTRAL POINT
City Council Meeting Minutes
October 11, 2012
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Allen Broderick, Bruce Dingler, Carol
Fischer, Kelly Geiger, and Kay Harrison were present. Ellie
George as absent.
City Manager Phil Messina; City Attorney Paul Nolte;
Police Chief Kris Allison; Parks and Public Works Director
Matt Samitore; Assistant City Manager Chris Clayton;
Human Resource Director Barb Robson; Finance Director
Bev Adams; Captain Brian Day; and City Recorder Deanna
Casey were also present.
IV. PUBLIC APPEARANCES - None
V. CONSENT AGENDA
A. Approval of September 27, 2012, City Council Minutes
Allen Broderick made a motion to approve the Consent Agenda as
presented. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce
Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; and Hank
Williams, yes. Motion approved.
VI. ITEMS REMOVED FROM CONSENT AGENDA — None
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. First Reading, An Ordinance Amending Chapter 9.68.140 of the
Central Point Municipal Code to Clarify the Use of Park Property with
Outside Vendors and Rental Apparatus set up in the Parks when
Users are Renting Park Space
Parks and Public Works Director Matt Samitore stated that Central Point City
Park users are renting the facilities and have been requesting the use of outside
vendors /entertainment be allowed as part of their park rental. These vendors
include jump houses, dunk tanks, and party ponies. In the past we have not
allowed these items unless the user applies for a special event permit and
provides $1,000,000 in liability insurance. We currently have no rules regarding
these items and their use with gazebo rentals. The revision to the ordinance
CAP102512 Pg. 2
City of Central Point
City Council Minutes
October 11, 2012
Page 2
would provide park staff and police the tools they require to assist in limiting
damage and maintaining order in the City parks.
Mr. Samitore explained that changes would be made in the reservation section of
the code requiring forms to be completed and approved by City staff. A non-
refundable fee will be established by resolution and will be charged for
reservations, but may be waived by the City for public use. Large structures such
as bounce houses and party ponies may only be approved by special event
permits with proof of liability insurance that meets or exceeds state tort claim
limits.
Kay Harrison made a motion to move to second reading an Ordinance
Amending Chapter 9.68.140 of the Central Point Municipal Code to Clarify
the Use of Park Property with Outside Vendors and Rental Apparatus set
up in the Parks when Users are Renting Park Space. Carol Fischer seconded.
Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol
Fischer, yes; Kay Harrison, yes; and Hank Williams, yes. Motion approved.
B. First Reading, An Ordinance Amending Chapter 12.20.020 of the
Central Point Municipal Code Adding Provisions for Rubber Curb
Ramps
Mr. Samitore stated that the City Attorney helped create an Ordinance allowing
the use of temporary rubber ramps in subdivisions that have rolled curbs. After a
public discussion with Central Point East residents on September 13, 2012, the
City Council directed staff to return with a revision to the ordinance that would
allow the rubber ramps in these areas. Staff recommended a permit process in
order to keep track and monitor any issue they may cause during storms. The
permit will be free and allow staff to create a data base to notify residents to
remove them from the right of way if potential flooding or other public emergency
is imminent.
There was discussion regarding concerns that allowing these could cause the
city to be liable if there are problems with flooding on neighbors' property. Some
Council members are concerned that this ordinance leaves it open for future
council to add a fee on the permit. Staff stated that if this becomes time
consuming for staff there may be a reason to charge a fee in the future.
Carol Fischer made a motion to pass to second reading An Ordinance
Amending Chapter 12.20.020 of the Central Point Municipal Code Adding
Provisions for Rubber Curb Ramps. Bruce Dingler seconded. Roll call: Allen
Broderick, yes, Bruce Dingler, yes; Kelly Geiger, no; Carol Fischer, yes; Kay
Harrison, yes; and Hank Williams, yes. Motion approved.
C. Resolution No. 1344, A Resolution Revising the Classification Pay
Plan
Human Resource Manager Barbara Robson presented the updated pay plan.
CAP102512 Pg. 3
City of Central Point
City Council Minutes
October 11, 2012
Page 3
Part A of the pay plan is for the General Services Unite and reflects a 1%
increase. The monthly figures have been changed to hourly rates, pursuant to a
change in the bargaining agreement language. Employees will still be paid on an
"average monthly" basis.
Part B of the plan is the police bargaining unit and reflects the 3.1% COLA
applied to the pay scale in accordance with the current Police Collective
Bargaining Agreement.
There are no changes in Part C of the plan which covers the exempt, non -
bargaining unit, management positions.
Allen Broderick made a motion to approve Resolution No. 1344, A
Resolution Revising the Classification Pay Plan. Kelly Geiger seconded. Roll
call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer,
yes; Kay Harrison, yes; and Hank Williams, yes. Motion approved.
VIII. BUSINESS
A. Donation Request for Bear Creek Greenway
Parks and Public Works Director Matt Samitore stated that the City has been
working with Jackson County and Bear Creek Greenway Foundation as part of
the new Beebe Road Waterline that was recently installed under Bear Creek. As
part of the agreement, the City paid for some lot line adjustments to ensure the
new trail would be built on property owned by Jackson County. Additionally, the
construction project was going to put in a section of the base of the trail where
the waterline is located. Before the construction started the Foundation asked us
to help with funding a match that they received. We budgeted $15,000 for the
trail construction in our original budget. In lieu of building the section of the trail,
the monies obligated can be transferred to the Foundation for the requested
donation.
Lee Mills, President Bear Creek Greenway Foundation
Mr. Mills explained how much the Foundation has already raised for this project.
It would be great to have Central Point as a partner in this portion of the
greenway.
There was discussion regarding the east side master plan for Pine Street.
Council and staff would hate to see the Greenway complete and then have a
bridge installed and tear out some of the new work. Staff stated that this could be
worked around.
Kay Harrison made a motion to approve the $15,000 donation to the Bear
Creek Greenway Foundation for the Transportation Enhancement Grant
Match. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingler,
yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; and Hank Williams,
yes. Motion approved.
CAP102512 Pg. 4
City of Central Point
City Council Minutes
October 11, 2012
Page 4
B. Appointment of Interim City Manager
Bruce Dingier moved that Christopher Clayton be appointed as Interim City
Manager and instructed the Mayor to negotiate an agreement or contract
on behalf of the city. Kelly Geiger seconded. Roll call: Allen Broderick, yes,
Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; and
Hank Williams, yes. Motion approved.
IX. MAYOR'S REPORT
Mayor Williams presented City Manager Phil Messina with a plaque thanking him
for his 10 years of service and wish him the best of luck with his new adventures.
Mayor Williams reported that he:
• Participated in the Mayor's United Dinner. It seemed to be a success
again this year.
• He received an email from Patricia Young asking if there were any large
community projects that the 7t" Day Adventist Church can do. The first
item on his list would be the cemetery but it looks as if someone is
working on that project. Mr. Clayton will get the contact information and
create a list of items they could work on.
• Attended the League of Oregon Cities Conference in Salem.
• Attended a TRADCO Meeting.
• Attended the farewell lunch for Mr. Messina.
X. CITY MANAGER'S REPORT
City Manager Phil Messina stated that this will be his last report for the City of
Central Point.
• He attended the LOC Conference.
• He attended the ICMA Conference in Arizona
• He thanked everyone for a successful 10 years and is proud of the staff
he is leaving behind. That is his greatest accomplishment.
XI. COUNCIL REPORTS
Council Member Allen Broderick reported that he attended the Parks and
Recreation meeting and a Children's Advocacy Center meeting.
Council Member Kelly Geiger stated that he knows of another Church that is
looking for community projects. He will provide Mr. Clayton the contact
information.
Council Member Kay Harrison reported that she attended the LOC Conference in
Salem, an RVTD Board meeting and the City Manager's Lunch today.
Council Member Carol Fischer reported that she attended the Water Commission
meeting.
CAP102512 Pg. 5
City of Central Point
City Council Minutes
October 11, 2012
Page 5
XII. DEPARTMENT REPORTS
Finance Director Bev Adams reported that she has been working with the
Auditors and on the Quarterly Financial Statement.
Police Chief Kris Allison reported that:
• she is thankful for the legacy Mr. Messina is leaving behind. He has
mentored a great group of people to continue running the City.
• The City has received the Oregon Chief of Police Traffic Safety Grant
which means we can approve overtime for officers to enforce safety type
violations.
• Captain Newell announced his retirement last week and will be taking
vacation until his last day with the city.
• They held a SOHTCU Board meeting today. The Lab is doing great and
moving forward, they have the support of the agency chiefs.
Parks and Public Works Director Matt Samitore reported that they have received
notice that the pumps for the new water reservoir have been delayed again. This
is the eighth delay.
Interim City Manager Chris Clayton reported that:
• He attended the Water Commission meeting regarding an analysis
regarding the utility billing for the City of Medford done by the Medford
Water Commission. The City has decided they can do it for less money.
The MWC has assured outside agencies they will not increase fees to
make up for the lost revenue.
• He thanked Mr. Messina for mentoring him into the Assistant City
Manager position and wished him success in the future.
XIII. EXECUTIVE SESSION - None
XIV. ADJOURNMENT
Kay Harrison moved to adjourn, Carol Fischer seconded, all said "aye" and the
Council Meeting was adjourned at 7:59 p.m.
The foregoing minutes of the October 11, 2012, Council meeting were approved by the
City Council at its meeting of October 25, 2012.
Dated:
Mayor Hank Williams
ATTEST:
City Recorder
Ket ur n t o Agenda
CAP102512 Pg. 6
OREGON LIQUOR CONTROL COMMISSION
LIQUOR LICENSE APPLICATION
ACTIONS
,hange Ownership
New Outlet
13 Greater Privilege
E3 Additional Privilege
00ther
U Limited U Corporation C3 Limited Liability gindividuals
Partnership Company
FOR CITY AND COUNTY USE ONLY
Iiqlil�ljll 11
(signature) (date)
Name: -
Title:
0 CC 0
Application Rec'd by:,
Date: 10 -UZ- 12.o
90 -day authority: Q Yes Z1
ME
NMI=
9. Will you have a manager? UYes o Name:
(mans er must fill out an individual history fbrm�
10. What is the local governing body where your business Is Ic
(name of city or cou
11. Contact person for this application: Ah�!
_800.,� 2-01-CC �6522)
www.oreII cc
v® 12107)
CAP102512 Pg. 7
10-IS-12-
155 South Second Street - Central Point, OR 97502 Kristine Allison
-*,'h: (541) 664-5578 - Fax: (541) 664-2705 - www.centralpointoregon.gov Chief
Date: 10-17-2012
From: Chief Kris Allison
To: Honorable Mayor Williams
Subject: Request for OLCC License
RE: Zen Zen Sushi & Teriyaki./Persons associated therewith
Files of the Central Point Police Department contain no information pertinent to the request.
CAP102512
M.:
RVMPO Transportation Update
October 2012
FEDERAL UPDATES
The summer was quiet while we waited for Congress to pass the new transportation bill - Moving Ahead for Progress in
the 21St Century Act- (MAP -21).
For additional information please see the following summary from Federal Highway Administration
http: / /www.fhwa.dot.gov /map21 /summaryinfo.cfm
MAP -21 is a short bill only covering FY 13 & 14. Funding wise if is similar in level to SAFETY -LU the transportation bill that
expired in September of 2009. We have funded transportation with approximately 10 continuing resolutions since 2009.
There are some new programs and some consolidation of programs in MAP -21. Rule making is taking place currently,
however in the past this has taken up to 18 months, problematical with a bill with a 2 year life span. The amount of
funding is roughly similar to what is currently available through the CR's that have been passed since SAFETY -LU expired.
NEW MPO's FOR OREGON
With the release of the 2010census this summer there were two newly designated Metropolitan Planning Organizations
for Oregon. Albany and Grants Pass. Locally the Grants Pass MPO urbanized area was drawn to include Rogue River and
Gold Hill in Jackson County as well as Grants Pass in Josephine County. Little work was done to stand up the Grants Pass
MPO until after MAP -21 was signed in to law. There was quite a push to make new MPO's start at 200,000 vs. 50,000
population. If that had happened not only would the Grants Pass MPO not have needed to stand up but RVMPO would
have to fight to continue to exist.
There was considerable debate as to whether the two communities should combine to exceed the 200,000 benchmark
and form a TMA. There has been disagreement within the agency (FHWA) as to whether that could be done and if the
funds from the two metropolitan areas could be mingled. If not we would have had to have two separate funding
processes for STP and CMAQ funds.
There is also a question as to whether we would place our Air Quality Conformity in jeopardy if the Grants Pass area was
non - compliant.
Current feeling is that there is not sufficient time before the March 2013 deadline to form a joined MPO with Grants
Pass. Additionally considering the recent infighting at the Rogue Valley Area Commission on Transportation (RVACT)
over funding if there was the political will to do so. As of now Grants Pass Gold Hill and Rogue River as well as the two
counties are working on how to form their MPO.
Additional Funds for RVMPO.
At the September TAC meeting Eagle Point asked if there were sufficient funds to allow them to continue to fund their
transportation program through 2015. They were officially included in the urbanized area of RVMPO by the 2010 census.
We had been told in 2002 when Eagle Point voluntarily joined RVMPO that they would not be considered for inclusion in
the Medford urbanized area for many decades. They continued to receive their approximately $90,000 /year in federal
transportation dollars through 2012. Since no one expected them to be a member of RVMPO financially they did not put
forth projects for the 2012 -2015 STIP cycle. This left them with no federal transportation funding for 3 years.
CAP102512 Pg. 9
The MPO provided continuation funding to Talent and Ashland when they were included into the MPO in 2002.
Here is a chart of the additional amounts projected to be available do to population increase and the inclusion of Eagle
Point into the MPO.
STP CMAQ
Estimate $ 1,421,347 $ 1,900,000
2012 Final $ 1,675,445 $ 2,520,899 $
Change $ 254,098 $ 620,899
Estimate $ 1,467,683 $ 1,900,000
At the
September TAC meeting it was
Total Annual proposed to provide $92,090 to
Increase Eagle Point for the next 3 years.
874,997 It was also proposed to not do the
50% split of STP funds with RVTD for
2013 Final
$
1,769,102
$
2,500,000 $ 901,419
Change
$
301,419
$
600,000
Estimate
$
1,515,529
$
1,900,000
2014 Final
$
1,867,995
$
2,500,000 $ 952,466
Change
$
352,466
$
600,000
Estimate
$
1,564,936
$
1,900,000
these additional funds. Since 2001
the MPO has given 50% of STP funds
to the Transit District as a way to
meet the state mandated alterative
transportation portion of the TPR
(Transportation Planning Rule)
There is a 20 g
ear agreement to
Y
provide 50% of STP funding to RVTD
2015 Final $ 1,972,416 $ 2,100,000 $ 607,480 in lue of the V reduction that was
Change $ 407,480 $ 200,000 required at that time.
Total Increase There is quite a discussion ongoing
2012 -15 $ 1,315,463 $ 2,020,899 $ 3,336,362 as to whether we can change this
amount. Historically when we have received increased allocations we have split our STP funds 50% to RVTD. Medford is
the vocal advocate for taking these funds and applying them to the Jackson Co. /Medford Lozier Lane project. When
Lozier Lane was funded it was the voted that any new funds that became available through 2015 would go to the Lozier
Lane project. It was not anticipated that Eagle Point would be brought into the MPO at that time. I also do not believe
nor was it stated that funds already promised to RVTD would be included in funds being diverted to Lozier Lane.
A quick check of the funding shows that Eagle Point can receive $92,090 for 3 years and RVTD its 50% and still have
some funds left over.
CAP102512 Pg. 10
2013
2014
2015
total
Additional
Funds
301,419
352,466
407,480
1,061,365
Eagle Point
92,090
92,090
92,090
276,270
RVTD
150,709
176,233
203,740
530,682
CAP102512 Pg. 10
Left Over 58,620 84,143 111,650 254,413
While it is understandable that Medford wants to maximize its gain I do not believe we should do so at the risk of long
standing agreements with other members. What happened to Eagle Point truly caught all of us by surprise. But taking
additional funds from RVTD would be contrary to what the MPO has done for the past ten years. RVTD currently
receives about 700,000 /yr from RVMPO in STP dollars. All of that money is currently being spent on maintenance.
RVTD's maintenance budget is currently around 1,7 million per year. So while the above amounts are substantial they
really are a drop in the bucket in backfilling the fiscal needs of RVTD. The district is working on placing a tax proposal on
the ballot for 2014. This could if passed see some or all of the STP dollars come back to the MPO in future years.
However without a steady tax base for RVTD the MPO is currently obligated to provide 50% of it's STP dollars to the
district through 2022.
STATE UPDATE
ODOT has proposed and is moving forward with a new funding strategy that has yet to be approved by the OTC. They
are proposing to split funding 76% to Fix -it and 24% to Enhancement with the next funding cycle. Applications are out
for those funds currently. This will not effect any funds coming directly to the MPO's in Oregon. So the cities use of MPO
STP and CMAQ funds will not be effected by the change at the state.
Ket ur n t o Agenda
CAP102512 Pg. 11
* 14 1 - 0 -,#. A111- 1 4
TO. wjj,;4-m
for the Housing Fund transfer to the General Fund. This transfer is only made in the event that revenue is
received from paid assessments.
W- I
!II I
T , 11 MICI 114�
CAP102512 Pg. 12
City of Central Point
Council Financial Statements
For - • September
Fiscal Year to date 25.00%
47T�"it*tfm 1M'�:Z7� .TT'�ii7"ifTifl
Administration
762,550
Year to Date
571,510
25.05%
City Enhancement
2012113
Revenues &
286,487
Percentage
Technical Services
Budget
E enditures
Difference
Received/Use
General
59,750
28,565
31,185
47.81%
Revenues
32,250
184,583
647,667
22.18%
Taxes
$5,885,000
$416,694
$5,468,306
7.08%
Licenses Fees
53,100
46,185
6,915
86.98%
Intergovernmental
486,500
109,111
377,389
22.43%
Charges for Service
756,000
195,819
560,181
25.90%
Fines and Forfeitures
149,500
31,988
117,512
21.40%
Interest Income
20,000
3,553
16,447
17.76%
Miscellaneous
140,000
14,178
125,822
10.13%
Transfers I
10,000
0
10,000
0.00%
Total Revenues
,1
(1,562,567)
634,291
10.90%
47T�"it*tfm 1M'�:Z7� .TT'�ii7"ifTifl
Administration
762,550
191,040
571,510
25.05%
City Enhancement
310,500
24,013
286,487
7.73%
Technical Services
574,750
127,715
447,035
22.22%
Mayor & Council
59,750
28,565
31,185
47.81%
Finance
32,250
184,583
647,667
22.18%
Parks & Recreation - Parks
808,750
203,440
605,310
25.15%
Parks & Recreation - Recreation
484,300
90,804
393,496
18.75%
Planning
460,200
106,137
354,063
23.06%
Police
3,655,000
925,663
2,729,337
25.33%
Interdepartmental
280,000
80,784
199,216
28.85%
Transfers Out
417,350
417,350
0
100.00%
Contingency
150,000
0
150,000
0.00%
Total Expenditures
0
2,380,095
1
%
Net Change in Fund Balance
743,150
(1,562,567)
634,291
14.65%
Beginning Fund Balance
2,988,602
3,201,915
213,313
Ending Fund Balance
1,793,302
1,639,348
(153,954)
Council Stmts 12 10/ 829312
2012113
Revenues
a a
Budg2eLt_______ExpendItures;
Difference
Received/Used
Crime High Tech
Revenues
Intergovernmental Revenue
$618,000
$25,157
$592,843
4.07%
Charges for Services
500
0
500
0.00%
Interest Income
0
0
0
0.00%
I t rfu d Transfers
237,350
237,350
0
100.00%
Total Revenues
855,860
30.67%
Expenditures
Operations
743,150
108, 859
634,291
14.65%
Capital Outlay
0
0
0
0.00%
Contingency
0
0
0
0.00%
Total Expenditures
743,150
634,291
14.65%
Net Change in Fund Balance
153,
Beginning Fund Balance
5,000
86,900
81,900
Ending Fund Balance
117,700
153,648
35,948
Council Stmts 12 10/ 829312
City of Central Point
Council
EQ Deriod e ♦ ! # 1
Fiscal Year to date
Parks Projects
2012113
eve nues &
0
Percen
Parks Projects - SDC
Budget
14,274
3,726
Street
35,000
18,000
17,000
0.00%
Revenues
,
%
Water Franchise Tax
$195,000
$38,231
$156,770
19.61%
Charges for Services
485,000
159,612
325,388
32.91%
Intergovernmental Revenue
1,845,750
229,453
1,616,297
12.43%
Interest Income
7,000
2,682
4,318
38.31%
Miscellaneous
2,000
835
1,165
41.74%
Transfers In
501000
50,000
0
100.00%
Total Revenues
480,812
2,103,9
18.60%
Expenditures
Operations
2,703,815
$489,526
2,214,289
18.11%
SDC
297,900
49,076
248,824
16.47%
Contingency
100,000
0
100,000
0.00%
Total Expenditures
3,101,715
2,563,113
17.36%
Net Change in Fund Balance
($57,790)
Beginning Fund Balance
2,459,430
2,303,206
(156,224)
Ending Fund Balance
1,942,465
2,245,416
302,951
Housing
Revenues
Interest Income
150
4
102
31.76%
Loan Principal Payments
10,000
0
10,000
0.00%
Total Revenues
10,150
48
10,102
%
Expenditures
Materials and Services
5,000
1,250
3,750
25.00%
Transfers Out
10,000
0
25,000
0.00%
Total Expenditures
16,000
,7
.%
Net Change in Fund Balance
($1,202)
Beginning Fund Balance
40,295
40,401
106
Ending Fund Balance
35,445
39,199
3,754
Capital
Revenues
Intergovernmental
0
0.00%
Charges for Services
25,000
9,434
15,566
37.74%
Interest Income
250
84
166
33.49%
Total Revenues
1
37.69%
Parks Projects
0
0
0
0.00%
Parks Projects - SDC
18,000
14,274
3,726
79.30%
Transfers Out
35,000
18,000
17,000
0.00%
Total Expenditures
,
%
Net Change in Fund Balance
($22,756)
Beginning Fund Balance
60,907
78,238
17,331
Ending Fund Balance
36,157
55,482
19,325
Council Stmts
10/18/2012
2
CAP102512
Pg. 14
City of Central Point
Council Financial Statements
. d wrdhpa Sentm •1-7-1
Net Change in Fund Balance
119,850
578
90,687
24.21%
Beginning Fund Balance
482,100
483,463
1,363
21.14%
Ending Fund Balance
413,600
484,041
70,441
0.00%
Debt Service Fund- 40
135,550
31,902
103,648
23.53%
Revenues
Charges for Service
$344,700
$48,938
$295,762
14.20%
Interest Income
250
54
196
21.45%
Intergovernmental
162,900
0
162,900
0.00%
Special Assessments
63,000
11,016
51,984
17.49%
Transfers In
210,400
210,400
0
100.00%
Total Revenues
781,250
270,407
610,843
34.61%
Expenditures
Debt Service
773,800
132,700
641,100
17,15%
Total Expenditures
773,800
132,700
641,100
17.15%
Net Change in Fund Balance
$137,707
Beginning Fund Balance
26,472
18,040
(8,432)
Ending Fund Balance
33,922
155,747
121,825
Building Fund- 50
Revenues
Charges for Service
$97,300
$23,401
$73,899
24.05%
Interest Income
800
207
593
25.93%
Miscellaneous
0
0
0
0.00%
Total Revenues
98,100
23,609
74,491
24.07%
A77,M=
Personal Services
119,850
28,963
90,687
24.21%
Materials and Services
13,•00
2,938
10,962
21.14%
Contingency
2,000
0
2,000
0.00%
Total Expenditures
135,550
31,902
103,648
23.53%
Net Change in Fund Balance ($8,293)
Beginning Fund Balance 144,680 145,041 361
Ending Fund Balance 107,230 136,748 29,518
Council Stmts 10/18/2012 3
CAP102512 Pg. 15
City of Central Point
Council Financial Statements
For period e:TdV-r,0r
r! I t '
Operations
709,765
Year to Date
572,002 19.41%
SDC
21,850
2012113
Revenues &
Contingency
Percentage
0
_ Budget
Expenditures
Difference
civ /
Water Fund - 55
Net Change in Fund Balance
$80,532
Revenues
412,276
476,753
64,477
Ending Fund Balance
Charges for Services
$2,730,500
$997,979
$1,732,521
36.55%
Interest Income
5,000
1,252
3,748
25.03%
Miscellaneous
1,502,500
354,299
1,14 ,201
23.58%
Total Revenues
4,238,000
1,
2,884,470
1. %
Expenditures
Operations
4,791,915
1,768,063
3,023,852
36.90%
SDC Improvements
25,000
0
25,000
0.00%
Contingency
150,000
0
150,000
0.00%
Total Expenditures
4,966,916
1,768,063
3,198,852
%
Net Change in Fund Balance
($414,533)
Beginning Fund Balance
1,853,365
1,657,820
(195,545)
Ending Fund Balance
1,124,450
1,243,287
118,837
Stormwater Fund - 57
Revenues
Charges for Services
$798,500
$217,723
$580,777
27.27%
Interest Income
1,500
572
928
38.15%
Miscellaneous
0
0
0
0.00%
Total Revenues
218,296
1,
27.29%
Operations
709,765
137,763
572,002 19.41%
SDC
21,850
0
21,850 0.00%
Contingency
40,000
0
40,000 0.00%
Total Expenditures
771,615
137,763
633,852 17.85%
Net Change in Fund Balance
$80,532
Beginning Fund Balance
412,276
476,753
64,477
Ending Fund Balance
343,661
557,285
213,624
Coun A t 12 10/ g �
City of Central Point
Council - -
i • #%
leginning Fund Balance '
-
'Ending Fund Balance
Flacal Year to date 26.00%
cn
RMA 12 10/ 8212 5
Year to t
2012113
v n
Percentage
Budget
WvnaneAM rea
Difference
iv t
1,205,700
$303,907
$901,793
25.21%
105,000
0
105,000
0.00%
2,000
225
1,775
11.25%
15,000
825
14,175
5.50%
1,327,700
1,022,743
7%
283,000
62,524
220,476
22.09%
690,015
140,175
549,840
20.31%
400,650
79,945
320,705
19.95%
0.00%
0
0
0
0.00%
1,373,666
282,6"
1,091,021
%
$22,313
170,000
228,610
58,610
124,035
250,923
126,888
cn
RMA 12 10/ 8212 5
City of Central Point
Budget Compliance Report
For veriod P.,-rdiTq SgqJqLLAgLJLZQL!'
Fiscal Year to date 26.00%
Ket u n
to Agenda
rl�j
MtPlV512Cial
Septe C er inn oil 10/F&2612 6
2012113
Year to Date
Percent
Budget
enditures
Used
Difference
General
Administration
$762,550
$191,040
25.05%
$571,510
City Enhancement
310,500
24,013
7.73%
286,487
Technical Services
574,750
127,715
22.22%
447,035
Mayor and Council
59,750
28,565
47.81%
31,185
Finance
832,250
184,583
22.18%
647,667
Parks & Recreation - Parks
808,750
203,440
25.15%
605,310
Parks & Recreation - Recreation
484,300
90,804
18.75%
393,496
Community Development
460,200
106,137
23.06%
354,063
Police
3,655,000
925,663
25.33%
2,729,337
Interdepartmental
280,000
80,784
28.85%
199,216
Transfers
417,350
417,350
100.00%
0
Contingency
150,000
0
0.00%
150,000
8,795,400
2,380,095
27.06%
6,416,306
HTCTF
Personnel Services
216,450
40,036
18.50%
176,414
Materials and Services
526,700
68,823
13.07%
457,877
743,150
108,859
14.659/6
634,291
Street
Operations
2,703,815
489,526
18.11%
2,214,289
SDC Improvements
297,900
49,076
16.47%
248,824
Contingency
100,000
0
0.00%
100,000
3,101,715
638,602
17.36%
2,563,113
Housing
Materials and Services
5,000
1,250
25.00%
3,750
Transfers
10,000
0
0.00%
10,000
15,000
1,260,
8.33%
13,750
Capital Projects
Park Projects
0
0
0.00%
0
Park Projects - SDC
25,000
14,274
57.10%
10,726
Transfers
18,000
18,000
0.00%
0
43,000
32,274
76.06%
10,726
Debt Service
Debt Service
773,800
132,700
17.16%
641,100
Building
Personnel Services
119,650
28,963
24.21%
90,687
Materials and Services
13,900
2,938
21.14%
10,962
Contingency
2,000
0
0.00%
2,000
135,650
31,902
23.63%
103,648
Water
Operations
4,791,915
1,768,063
36.90%
3,023,852
SDC Improvements
25,000
0
0.00%
25,000
Contingency
150,000
0
0.00%
150,000
4,966,915
1,768,063
35.60%
3,198,862
Stormwater
Operations
709,765
137,763
19.41%
572,002
SDC Improvements
21,850
0
0.00%
21,850
Contingency
40,000
0
0.00%
40,000
771,615
137,763
17.86%
633,852
Internal Services
Facilities Maintenance
283,000
62,524
22.09%
220,476
PW Administration
690,015
140,175
20.310!0
549,840
PW Fleet Maintenance
400,650
79,945
19.95%
320,705
12373,666
282,644
20.68%
1,091,021
Total Cl a ons
$20,719,810
$6,414,152
26.130/6
$16,305,668
Ket u n
to Agenda
rl�j
MtPlV512Cial
Septe C er inn oil 10/F&2612 6
BUSINESS
I v �m I A—M Ulkls
4w L
WI
IN
CAP102512 Pg. 19
September 28, 2012
Mr. Phil Messina
City Administrator
City of Central Point
155 South 2nd St.
Central Point, OR 97502
RE: City of Central Point Solid Waste Collection Franchise Agreement Sec. 7.5
Our File No: RET II 13A
Dear Mr. Messina:
Paragraph 7.5 of the Solid Waste Collection Franchise Agreement between the City of
Central Point (City) and Rogue Disposal & Recycling, Inc., (Rogue), provides for an annual
adjustment of approved service rate schedule based on the change in the Consumer Price
Index during the previous year. Please accept this letter as Rogue's implementation of the
7.5 provisions. Set forth below is Rogue's detailed calculation of the adjustment to each
"Rate Category Rate" (RCR) in the improved service rate schedule, then in effect,
calculated in accordance with the Annual Rate Adjustment Formula set forth under
Section 7.5.
The Consumer Price Index (CPI) percentage change between August 2011 (226.5) and
August 2012 (230.4) equals a percentage change of 1.7 %. Please see enclosed table taken
from the Bureau of Labor Statistics Data setting forth the Consumer Price Index -All Urban
Consumers for years 2011 and 2012. Accordingly, under the Annual Rate Adjustment
Formula, the service rate for a particular rate category is multiplied by 1.7% plus the
current service rate which equals the "Adjusted Rate Category Rate" (ARCR). For
example, residential garbage /curbside recycling- one -can current rate of $16.22 renders
the following adjustment:
$16.22 x 1.7% (CPI) = $.28
Thus, the rate as of January 1, 2013 adjusted for the CPI (1.7 %) equals:
$16.22 + $.28 = $16.50 (ARCR)
I have enclosed a copy of Exhibit "D" Schedule of Approved Maximum Monthly Collection
Rates for City of Central Point, effective January 1, 2012, which sets forth the current RCR.
The new rates reflecting the ARCR are attached hereto as Exhibit "C ", amended as of
January 1, 2013.
CAP102512 Pg. 20
Under the franchise, the City has 30 days to review the increase for the cost of living
calculations.
As required by the franchise, 30 days written notice (this includes electronic notice for our
customers who have opted for "paperless" communication) will be provided to customers
of all rate changes.
After review of this information, please inform me as to whether you agree that the
calculations set forth herein are accurate. I can be reached on my direct line at
541.494.5409.
Thank you for your attention to this matter.
Very truly yours,
Brenda B. Olfson
I/S & Finance Operations Manager
Rogue Disposal & Recycling, Inc.
SMG /ERS
Encl
Ket ur n t o Agenda
CAP102512 Pg. 21
[Mill I i - A
i
""m
Curb Ramps
CAP102512 Pg. 22
AkParks & Public Works Department Matt Samitore, Director
CENTRAL 140 South 3 Id Street I Central Point, OR 97502 1 541.664.7602 1 www.centralpointoregon.gov
POINT
September 26, 2012
TO: Honorable Mayor and City Council
FROM: Matt Samitore, Parks & Public Works Director
SUJECT: Changes to Chapter 12.020 of the Central Point Municipal Code
PURPOSE:
The purpose of the ordinance amendment would be to allow for rubber curb ramps to be installed in
areas of Central Point where there are existing rolled curb to allow for a smoother transition from the
street to the residents driveways.
SUMMARY:
The Beginning in the late 1990's multiple phases of the Central Point East Subdivision were
developed using "rolled curb" Although economical for builders and developers, rolled curb
provides a cost saving to developer /builders because it does not require replacement when a
driveway apron location is determined by and individual property owner; the rolled curb design
presents a variety of issues for adjacent property owners. These issues include limited
drainage opportunities from adjacent private property, difficult navigation by passenger type
vehicles, and reduced property, infrastructure and pedestrian protection from vehicles in the
traveled way.
In an effort to mitigate the navigation issue (jarring when entering or exiting a driveway), a
number of property owners have purchased removable "Bridjit" style rubber ramps and placed
them in the curb line /public right -of -way. While extremely effective at alleviating the jarring that
occurs when entering or exiting a driveway, these ramps also create several public right -of-
way concerns and are a violation of the current City of Central Point Municipal Code (CPMC).
At the September 13, 2012 City Council meeting the Council meeting heard as a business
discussion item the pros and cons of rubber driveway ramps. The council directed staff to re-
write the municipal code to allow the ramps, with a yearly permit. The permit would be used to
CAP102512 Pg. 23
effectively monitor the ramps to ensure they are not causing a detrimental impact to the street
or neighboring property owners. The permit will be free and be used to inform the residents
who have them to remove them from the street if a potential flood or other public emergency is
imminent.
SECOND READING CHANGES
Under section b, the following phase was added, provided that they shall be removed upon
the request of the city. The phase was added to clarify that if the city needs to do
maintenance on the street or if there is a potential flooding or other natural disaster the city
could request the ramps be removed.
RECOMMENDATION:
Approve the second reading of an ordinance amending section 12.020 of the Central Point
Municipal Code allowing for rubber curb ramps to be allowed within subdivisions with rolled
curbs with an annual permit, with the addition of the phrase provided that they shall be
removed upon the request of the city.
CAP102512 Pg. 24
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 12.20.020 OF THE CENTRAL POINT
MUNICIPAL CODE ADDING PROVISIONS FOR RUBBER CURB RAMPS.
Recitals:
A. Several neighborhoods in Central Point have rolled curbs.
B. Rolled curbs are more difficult to navigate as they do not allow for a standard
driveway apron.
C. Rubber driveway aprons allow for a smooth transition from the street to the
resident driveway.
D. Words 'i .P°'_ +"r^, ,g are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Chapter 9.68.140 of the Central Point Municipal Code is amended to read:
12.20.020 Prohibited.
A. It is unlawful for any person to place or allow in or over any alley, street or sidewalk,
or any street or alley right -of -way, whether improved or not, any of the following:
1. Any garbage or refuse of any nature, provided, however, that garbage or refuse in
enclosed containers may be temporarily placed within the street right -of -way upon
garbage collection days;
2. Any building, fence, or other structure, including items which are by design intended
to be portable, provided however, that:
a. Fences (subject to subsection B of this section) and mailboxes may be placed
in a right -of -way, at the owners' expense, if the same do not impede sight distance
necessary for the safe use of the street, alley, driveway or sidewalk by vehicular or
pedestrian traffic, and further provided that the same shall be removed upon the
request of the city;
b. Rubber curb ramps may be placed in a right -of -way, at the owner's
expense, provided that they shall be removed upon the request of the city.
The following apply to rubber curb ramps placed in the right -of -way:
i. An annual permit for the installation of the ramps must be obtained
from the City Public Works Department
ii. A permit may be revoked if regular maintenance on the ramps is
CAP102512 Pg. 25
not completed by the resident.
iii. Rubber curb ramps are only allowed to be installed in areas of the city
where rolled curbs are currently located.
Passed by the Council and signed by me in authentication of its passage this
day of '2012.
Mayor Hank Williams
ATTEST:
City Recorder
Ket ur n t o Agenda
CAP102512 Pg. 26
[Mill I i - A
i ""m
Amendments
CAP102512 Pg. 27
11Ti ri/iIM22 Sri ►i�r'7 i►1 ri
Matt Samitore, Director
To: Parks Commission Members
From: Jennifer Boardman, Central Point Parks and Recreation
Subject: Revision of Park Ordinances — City Council Recommendation
Date: October 18, 2012
Purpose: The purpose of the revision of the park ordinances is to clarify the use of park
property with outside vendors and rental apparatus set up in the parks when users are
renting park space. It is also an effort to provide clarification of requirements for rental
activities that were not clearly defined which should help to reduce the liability of the
City.
Background: Central Point city park usage has increased and with that, larger numbers
of users are renting the facilities. Users renting the facilities have been requesting
additional outside vendors /entertainment be allowed as part of their park rental. These
vendors include jump houses, dunk tanks, and party ponies for added excitement at their
gatherings. As a practice the Parks and Recreation Department has not allowed these
items unless the user applies for a special event permit and provides $1,000,000 in
liability insurance. There currently is no wording in the ordinance that states the rules
regarding these apparatus and their use with gazebo rentals. This revision is needed to
provide parks staff and police with the tools they require to assist in limiting damage and
maintaining order.
Change #1: 9.68.140 Reservation system.
A. The use of the city parks shelter areas may be reserved for private functions by
individuals or groups. A standard form shall be completed for each reservation and
approved by the city administrator or his or her designee.
B. A nonrefundable fee will be established by resolution of the city council and will be
charged for reservation of a shelter for private use. The fee may be waived by the city
administrator or his or her designee for public use.
140 South Third Street Central Point, OR 97502 •541.664.3321 Fax 541.664.6384
CAP102512 Pg. 28
C. It shall be unlawful for anyone to interfere with or prohibit the use of a park shelter
by the reserved parry.
D. Dunk tanks, party ponies, and jump houses or other similar structures or personal
property involving activities that increase liability to the city as solely determined by the
Parks and Recreation Department are not allowed in the parks as part of the shelter area
rentals. Individuals or groups wishing to use dunk tanks, party ponies or jump houses or
similar strictures or personal property must submit a special event permit application,
and provide the Parks and Recreation Department with proof of liability insurance, that
meets or exceeds state tort claims limits. The permit application must be approved
through the internal permitting process. No individuals or groups shall set up dunk
tanks, party ponies or jump houses or similar strictures or personal property unless
specifically authorized by the Parks and Recreation Department through the permitting
process.
Second Reading Changes
There have been no changes between first and second readings.
Staff Recommendation: Staff recommends approval of the second reading of an
ordinance amending section 9.68.140 of the Central Point Municipal Code in regards to
park property with outside vendors and rental apparatus.
CAP102512 Pg. 29
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 9.68.140 OF THE CENTRAL POINT
MUNICIPAL CODE TO CLARIFY THE USE OF PARK PROPERTY WITH OUTSIDE
VENDERS AND RENTAL APPARTUS SET UP IN THE PARKS WHEN USERS ARE
RENTING PARK SPACE.
Recitals:
A. The City has in place procedures for park reservations and for special events
B. Park Reservations are only for the right to rent a structure of park area for a
specified amount of time.
C. Special Event permits are required if residents are bringing in items may
potentially have an adverse impact to the park or only be for the exclusivity of
those in the special event.
D. Words liped +"r^u-94 are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Chapter 9.68.140 of the Central Point Municipal Code is amended to read:
9.68.140 Reservation system.
A. The use of the city parks shelter areas may be reserved for private functions by
individuals or groups. A standard form shall be completed for each reservation and
approved by the city manager or his or her designee.
B. A nonrefundable fee will be established by resolution of the city council and will be
charged for reservation of a shelter for private use. The fee may be waived by the city
manager or his or her designee for public use.
C. It shall be unlawful for anyone to interfere with or prohibit the use of a park shelter by
the reserved party.
D. Dunk tanks, party ponies, and jump houses or other similar structures or
personal property involving activities that increase liability to the city as solely
determined by the Parks and Recreation Department are not allowed in the
parks as part of the shelter area rentals . Individuals or groups wishing to use
CAP102512 Pg. 30
dunk tanks, party ponies or jump houses or similar structures or personal
property must submit a special event permit application, and provide the
Parks and Recreation Department with proof of liability insurance, that meets
or exceeds state tort claims limits. The permit application must be approved
through the internal permitting process. No individuals or groups shall set up
dunk tanks, party ponies or jump houses or similar structures or personal
property unless specifically authorized by the Parks and Recreation
Department through the permitting process.
Passed by the Council and signed by me in authentication of its passage this
day of '2012.
Mayor Hank Williams
ATTEST:
City Recorder
Ket ur n t o Agenda
Ordinance No. (102512) Pg. 2
CAP102512 Pg. 31