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HomeMy WebLinkAboutCM072403CITY OF CENTRAL POINT City Council Meeting Minutes July 24, 2003 I. REGULAR MEETING CALLED TO ORDER - 7:00 P.M. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty were all present. Bill Stults was absent. City Administrator Phil Messina; Finance Director Bill Brueger; Building Official Lois DeBennedetti; Planning Director Tom Humphrey, Public Works Director Bob Pierce; Police Chief Mike Sweeny and Planning Secretary Lisa Morgan were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of July 10, 2003, City Council Minutes. Mike Quilty made a motion to approve the minutes as presented. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, abstain; Kay Harrison, abstain; Donna Higginbotham, yes; and Mike Quilty, yes. Motion carried. VI. PUBLIC APPEARANCES Becca Croft, a citizen of Central Point stated that she had questions regarding the Walmart Superstore application. She said that a store this size will cause a significant devaluation of residential property. The Council asked Tom Humphrey, Planning Director; to address Mrs. Crofts questions. Mr. Humphrey stated that the Walmart Superstores has submitted two applications. Both have been accepted. There are a few pieces missing from their applications as submitted. Walmart has yet to withdraw the first application submitted on June 12, 2003. Mr. Humphrey has mailed a letter explaining what items are needed, such as a Conditional Use Permit and a traffic study. City of Central Point Council Minutes July 24, 2003 Page 2 Mr. Humphrey explained that there was recently a traffic study completed for the East Pine Corridor area. Property owners in that area were invited and participated in a series of meetings during this study. At that time, property owners were asked if they knew of changes that might be coming up in the future that could affect the study. Property owners were assured that the information would be kept confidential, no one came forward with any information, and the traffic study continued forward. Dick Haley, Council member; asked at what point during the application process, would the City be able to make conditions of approval. Mr. Humphrey said that this could be done during the Site Plan review City Administrator Phil Messina stated that this item is not on the agenda. In light of the legal issues surrounding this application, and that the City Attorney is not present, the discussion should be discontinued. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Ordinance No. , An Ordinance Vacating Certain Unimproved Portions of Ash and Amy Street, Chickory Lane and a Public Alley, Second Reading. Dick Halley asked if the City had a legal description. Mr. Humphrey explained that the applicants are working on having that completed. It was also recommended that the title of the Ordinance be more specific in what portions were to be vacated. Dick Halley made a motion to postpone the passing of the Ordinance, Vacating Certain Unimproved Portions of Ash and Amy Street, Chickory Lane and a Public Alley until legal descriptions are available. Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, yes; Motion passed. VIII. BUSINESS A. Citizens Advisory Report Mr. Humphrey presented the Citizens Advisory Report. He explained that the Planning Department is undergoing housekeeping projects. There have been some areas that have been either under developed, or a higher density development allowed through out the City. In order for the City to get an accurate land inventory, these areas are being zoned to match the actual development. There will also be some zone changes to clean up some of the orphan commercial zones. Notices have been mailed to DLCD for this series of proposed zone amendments. The Council City of Central Point Council Minutes July 24, 2003 Page 3 can expect to probably see these items in September. New zoning categories are being proposed (similar to those in the TOD area) throughout the City . These categories are Civic and Parks and Open Space. We can adopt these zones and text changes as we change the zones. Mr. Humphrey explained the CPMC for fences and that the Planning Department is taking over fences from the Building Department. The Citizens Advisory Committee will be meeting again in August or September, and have expressed an interest in becoming more actively involved with the citizens of Central Point regarding significant issues. B. Authorization of Surplus Property for City Auction Mr. Pierce, Public Works Director; presented this item. He said that the staff at the City Shops will be looking over some of the auction items from the Police Department. , to see if they could be of use to the City. If there is, they will be removed from the auction list and kept for the City This will be a sealed bid auction, scheduled for the 23`d of August, with viewing the Friday before. Dick Halley was approached to see if the soda fountain at the firehouse could be included in the City auction. It is uncertain if this can be done or not, and will require further research. Mr. Pierce asked to add PWV-13 to the surplus list. He stated that the City currently owns two Ford Crown Victoria's and they get very little use. Chief Sweeny's memo to declare Officer Steve Edmundson's badge and weapon, is a separate issue. It can not be done with the approval of the auction surplus list and will be voted on separately. Kay Harrison made a motion for Authorization of Surplus Property for City Auction with the addition ofPWV-13, a 1994 Ford Crown Victoria. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, yes; Motion passed. C. Declare Officer Edmundson's badge and weapon as surplus property for presentation to him at retirement. Comments were made that this is a great idea. City of Central Point Council Minutes July 24, 2003 Page 4 Mike Quilty made a motion to declare Officer Edmundson's badge and weapon as surplus property to present to him at retirement. Dick Halley seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, yes; Motion passed. D. Authorization of Uniform Standards for Public Works Construction Projects. Mr. Pierce presented the background on this, and explained that the standards were last updated in 1993. The Public Works Department has been working on the standards for approximately two years. Any changes to the new standards that would have a significant impact on private property, would have to be brought to Council. The new Uniform standards have adopted specific standards for private roads. Mike Quilty, Council member; asked how it is determined and by whom whether a change would be considered significant or not. Mr. Pierce said that the Ordinance is loose in defining benchmarks for when Council should be involved. Certainly, any major changes that would impact private properties would be brought before the Council. Mike Quilty made a motion to authorize the Uniform Standards for Public Works Construction Projects. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Mike Quilty, yes; Motion passed. IX. MAYOR'S REPORT Mayor Williams reported that: • On July 15, he attended a meeting with Governor Kulongoski at East Pine Street bridge • On July 15, attended ground breaking ceremony for the new amphitheater X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • He attended a City Managers Association workshop that covered topics like: Government ethics, voting and recalls, citizen survey and what to do when a tragedy hits a city. City of Central Point Council Minutes July 24, 2003 Page S • The number one candidate for the I/S position was in the office today for a final test to offer training to other staff members. • August 6, 2003 there will be an electronic Town Hall meeting with a staff presentation on big box development with call in time for citizens. XI. COUNCIL REPORTS Council Member Mike Quilty reported that: • He attended a MPO meeting on Tuesday. They will be changing their dues methodology. They approved amake-up advisory committee. • The movie in the park is a great success and at the first showing had an attendance between 150 - 200 people. Council Member Kay Harrison reported that: • A commuter rail study with bus rapid transit would be more viable and economic for this area. XX DEPARTMENT REPORTS Finance Director Bill Brueger handed out year end financial statements and reported that: • He is waiting for the 4t'' quarter excise tax. Property tax still needs to be reconciled to see how much is current and delinquent. Building Official Lois DeBenedetti reported that: • She is very happy to report that all plans are caught up for the first time in a long time. There are still some on hold. Planning Director Tom Humphrey reported that: • The new gateway sign is coming along and we will be taking bids for landscaping around the sign area. • The decision to pass the Ordinance limiting big box development is going LUBA. We have 21 days from last Friday to get the supporting evidence to LUBA. City of Central Point Council Minutes July 24, 2003 Page 6 Public Works Director Bob Pierce reported that: • He has been summoned to appear for both sides in the Beebe Road project lawsuit. • Movies in the park have been popular. • Highway 99 meeting with OBEC kicking off to a good start. XIV. ADJOURNMENT Dick Halley moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:05 p.m. The forgoing minutes of the July 24, 2003, Council meeting were approved by the City Council at it's meeting of August 14, 2003. Dated: ~ 1 ~ 0~~3 ~ ~ Mayor Hank Williams ATTEST: City Recorder Deanna reg 0