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HomeMy WebLinkAboutCM050803CITY OF CENTRAL POINT City Council Meeting Minutes May 8, 2003 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry; Dick Halley; Kay Harrison; Donna Higginbotham; Mike Quilty; and Bill Stults were present. City Administrator Phil Messina; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; Recreation Supervisor Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of Agril 24 2003 City Council Minutes Mike Quilty made a motion to approve the minutes as presented. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES There were no public appearances. VII. PUBLIC HEARINGS, ORDINANCES, AND RESOLUTIONS A. Resolution No. 975, A Resolution Declaring the Necessity to Condemn Certain Real Property for Street Improvements Planning Director Tom Humphrey explained that in December 2000, the City approved the Twin Creeks T.O.D. Master Plan. A portion of the plan includes a street circulation plan with an anticipated extension of Haskell Street into the T.O.D. area. During the Master Plan process for Twin Creeks the developers realized that this property would be vital for the extension of Haskell Street. At that time the developers tried to purchase the property and were unsuccessful. City staff have also been unsuccessful in attempting to resolve the right of way acquisition with the property owners. Since major roadway improvements are scheduled within the next two years, City staff recommends that the Council consider condemnation of those areas needed for the extension of Haskell Street. Cily of Central Point City Council Minutes May 8, `1003 Page 2 The City has demonstrated its intention to extend Haskell Street northward .from its intersection with Taylor Road since the proposed route is shown on the adopted Master Plan. The route will have a right of way width. of 76 feet. and will traverse four parcels identified in the records of Jackson County as accounts 10197062, 10197030, 10197054, and 1019730. Preliminary calculations indicate that the square footage obtained for public purposes range from approximately 1, 000 square feet to approximately 11,850 square feet. Condemnation is a process that will take a considerable amount of time to complete under the provisions of ORS 281. If a resolution of intent is passed, the City or the City's agents will have the authority to enter the property for the purpose of determining boundaries and value of the property. Eventually, an independent property appraiser would be hired to calculate the real market value of the land being transferred. Ultimately, the City will financially compensate the landowners for the loss of their property. The extension of Haskell Street will not effect the operation of the Rogue Valley Bin Company. The current manager of the company has no objection to the extension of Haskell Street. A portion of Taylor Road could be vacated to School District No. 6 for use as additional play area for Mae Richardson School. The property owners would be compensated from SDC funds. Nate Banry made a motion to approve Resolution No. 975, A Resolution Declaring the Necessity to Condemn Certain Real Properly for Street Improvements. Kay Harrison seconded. Roll Cail: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bi11 Stults, yes. Motion approved. VIII. BUSINESS A. Jackson Creek Neighborhood Development Plan; Snowy Butte Master Plan Segment Mr. Humphrey explained that over the past several years residents along Snowy Butte and city staff have met to discuss the Snowy Butte Master Plan restrictions regarding development. In 1987 an amendment was made to the Jackson Creek Neighborhood. Development Plan noting that any future development along Snowy~~Butte Lane would require an amendment to Snowy Butte Master plan. Snowy Butte Lane is a local access road. Improvements are the responsibility of the property owners. Staff provided options for possible neighborhood development and improvements. In order to proceed with any of the options the City Council is required to review the Planning Commission Resolution and make recommendations. The Planning and Public Works departments have come to an agreement about the type and extent of public improvements that should be made. The recommended option depicts a 50 foot right-of-way which is intended to match the portion of Snowy Butte Road North of the barrier, including curb, gutter, sidewalk, and parking, and then tapers to a 30 foot right-of-way width as it nears Beall Lane. Parking would be prohibited in the narrower right of way area. The barrier at the north end of Snowy Butte road would be removed as a City of CcnU•a! Point Cit}~ Council Minutes May 8, 2003 Page 3 public safety measure but traffic calming methods can be used to ensure reduced speeds. A deceleration lane would be constructed along Beall Lane to allow west-bound traffic to leave the travel lane. The cost of improvements could be the responsibility of those subdividing property or they could be funded through a Local Improvement District (LID). It's possible that these improvements could be developed in phases however, it is the City's preference to make the improvements all at once. The Public Works Department has prepared a Snowy Butte Lane construction cost estimate. Mayor Williams asked for public input Reba Haas, 3373 Snowy Butte Lane Mrs. Haas stated that her house is located at the north end of the road near the barrier. If the improvements are constructed to the Road she would loose part of her property and feels that it would be unsafe to remove the barrier. She stated when she purchased the property the realtor told her that the barrier was a permanent fixture and road improvements were the responsibility of the home owners. She is concerned that the residents who are in favor of the improvements will be the only ones benefitting by them. The residents who are not in favor will loose property and be required to help pay for the improvements. Stan Snook, 3286 Snowy Butte Lane Mr. Snook stated that he is in favor of the improvements and release of the restrictions on the property owners. He would like to subdivide and build on a portion of his property. He is not allowed to do this under the current Resolution. He also feels that the barricade should be removed for emergency access. Natalie Bradey, 3336 Snowy Butte Lane Mrs. Bradey is in favor of the improvements and removal of the barricade. She was told when she purchased her property that there were restrictions on construction in this area. The Realtor told her it was a temporary situation and eventually she would be able to build on her property and the barricade to the north would be removed. She feels that the barricade is a hindrance to emergency vehicles and believes if it were not in place emergency crews could have saved the life of her father. Don Thomas, 3364 Snowy Butte Lane Mr. Thomas is in favor of the improvements and was told that the barricade was temporary. He was informed when purchasing his home that there was a moratorium in the area for construction. He also feels that the barricade is unsafe for emergency vehicles, and does not feel that there is enough room for fire trucks to turn around or even emergency vehicles to park on the side of the street. The entrance to Beall Road is unsafe because of the size of Snowy Butte Lane. He does feel that a gated barricade would be ok as long as it could be removed in case of emergencies. Cily of Ccu~~al Poiul City Council Minutcs May 8, `1003 Page ~ Gwen Snook, 3286 Snowy Butte Lane Mrs. Snook is in favor of reviewing the current restrictions. She can relate to the concern about growth. She remembers when there was nothing but fields around them. She stated when. they started the construction of subdivisions the original plan showed Snowy Butte as a through street and that eventually the road was suppose to go through. She is also concerned about emergency vehicles and the narrow road. She understands that growth is going to happen. Over the years the property taxes have. grown but the taxes on the house have not and the current restrictions prevent them from improving that situation. Brian Lowe, 1760 Beall Lane Mr. Lowe is in favor of the proposed improvements. He would also like to subdivide his property. The barricade does not affect his property so he has no opinion on that proposal. Don Piggot, 3250 Snowy Butte Lane Mr. Piggot stated that he is not in favor of the improvements. He does not think it is fair if all the residents have to pay for the improvements and only a few of them benefit. He believes that the residents who are interested in building on their property should be responsible for the cost of the improvements. Mr. Snook stated that he has never asked anyone to help pay for the improvements. Mayor Williams closed the public comment portion. The Council discussed the current need for improvements at the intersection of Snowy Butte Lane and Beall. Mr. Snook asked if he would be allowed to make those improvements. Council told him that Snowy Butte Lane repairs are currently the responsibility of the residents along the Lane, and Beall Road is a County Road. Council Member Bill Stults would like to see a break down of how they would split an LID. Mike Quilty Made a Motion for Staff to Develop a Cost and Preliminary Plan and Return to Council with a Resolution to Review the Old Snowy Butte Master Plan Segment of the Planning Commission Resolution. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Intergovernmental Agreement between Jackson County and the City of Central Point Regarding Library/Office Building on City Owned Property at 3`~ and Oak Street City Administrator Phil Messina explained that at the Council meeting on April 24, 2003, the Council directed him to research the limitations stated in the agreement with the County regarding lease of the second floor. The County has agreed to change the wording in item 8. However, Finance Director Bill Brugger has researched this item and in order to acquire City of Central Point City Council Minutes May 8, `L003 Page 5 a tax exempt bond for the construction of the second floor we can only lease office space tonon-profit organizations orwe would loose the status of a tax exempt bond. Mr. Messina stated that the City is in a position to repay the bond without tax exemption. Bill Stults made a motion authorizing the Intergovernmental Agreement between Jackson County and the City of Central Point for Construction of a County Library and City Offices. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. C. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission report for May 6, 2003: The Commission authorized planning staff to prepare an expedited land partition for the proposed skate park near the intersection of Fourth and Bush Streets. The property is located in the R-1, Residential Single Family zoning district. The partition separates the area of the proposed skate park from the remainder of the City's CPE park property in order to meet grant application requirements. 2. The Commission authorized the recently approved Pheasant Creek Estates Tentative Plan to be developed in two phases. The property is located between Hanley Road and Grant Road and is south of Diego Court in the R-1-8, Residential Single Family zoning district. The revised phasing plan allows tax lots in two separate ownerships to proceed at their own pace without compromising the conditions imposed during the approval. 3. The Commission approved a preliminary development plan fora 6 lot subdivision near the intersection of North Tenth Street and Crest Drive. The proposed Planned Unit'Development (PUD) is located in an R-1-6, Residential Single Family zoning district. Commissioners determined that the applicant met the PUD and tentative subdivision plan requirements given the unusual characteristics ofthis infillproperty. Approval was contingent upon the applicant satisfying conditions recommended by the Planning and Public Works Departments. 4. The Commission continued its review of a site plan application to allow the construction of a commercial building at 431 South Front Street. The subject parcel is in a TOD-GC, General Commercial Zoning District. The applicant requested a continuation in order to modify their plan and satisfy state and local access issues. 5. The Commission approved a site plan application that would allow the construction of a duplex behind the house at 833 Laurel Street. The parcel is located in the R-3, Residential Multiple Family District. Approval was conditioned upon the applicant 1) satisfying the recommendations of the planning, building and public works departments; 2) remodeling the existing dwelling to make it compatible with the duplex addition;'and 3) making right of way improvements including, but not limited City of Cenhal Point City Council Minutes May 8, 2(H)3 Pagc 6 to, paving a portion of the alley and planting three street trees 6. The Commission approved applications for a Conditional Use Permit and a Planned Unit Development for the proposed 102 lot Beebe Woods Subdivision. The project is located in the Central Point East Subdivision in the R-2, Residential Two Family zoning district. Commissioners determined that the applicant met the PUD and tentative subdivision plan requirements after they entertained public input from numerous, adjacent property owners. Approval was conditioned upon the applicant 1) satisfying the recommendations of the planning, building, and public works departments; 2) having construction traffic access the site via Hamrick Road; 3) phasing the development with the property to the south for more immediate access to Brookdale Avenue; 4) working with planning staff to develop better pedestrian access to perimeter lots; and 5) constructing one-story single family attached homes along the northern boundary of the property. Bill Stints made a motion to approve the Planning Commission Report for May 6, 2003. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; donna Higginbotham, yes; Mike Quilty, yes; and Bill Stints, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Williams reported. that: • he attended a Realtor of the Year award Luncheon at the Rogue Valley Country Club as a guest of Tom Malot Real Estate office. • he attended a Rogue Valley manor community services volunteers recognition luncheon at the Red Lion. They recognized 119,099 hours of volunteer service to the residents of Jackson County. These include foster Grandparents, driving elderly and disabled to medical appointments, providing respite care to family members providing care for elderly etc., delivering meals to home bound seniors and serving on boards of directors. • he and City Administrator Messina attended a Regional Problem Solving meeting on May 6, 2003, discussing the definition of EFU land classifications and the effect on the revised urban reserve and boundary limits. • he has received a letter from Jackson County asking for support for libraries. They have made some budget cuts and part of the staffing for the Libraries have been affected. Action is not required tonight, he will discuss this with staff and return to Council at a -later date. IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: he attended the RPS meeting with Mayor Williams, and next month they will be discussing Buffers. the Budget Committee held their final meeting on April 28th. Staff will be presenting the approved budget document to the Council on June 12, 2003. City of Ccntt-al Point Cily Council Minutes May 8, 2003 Page 7 • CoreDigital/Hunter Communications installed fiberoptic lines in City Hall. • he attended the City Wide Yard Sale and was impressed with the amount of participation. • he attended a teleconference meeting with Representative Richardson to discuss legislative issues. • he attended an RPS Policy lunch. • there will be a Study Session on May 19, 2003 at 6:00 p.m. to discuss the Park Master Plan. • he attended a Central Point Rotary Auction and they raised $45,000. X. COUNCIL REPORTS Dick Halley stated that he would like to thank the Park Staff for the work they have done. He is very impressed with the attendance at the City Wide Yard Sale. Bill Stults reported that Ed Olson from the Medford Water Commission will be retiring soon. Mike Quilty reported that: L the Park Master Plan looks great, he appreciates the hard work of City Staff. the High School Volunteers are ready to get started on their first project to help local Seniors. They are just waiting for the weather to dry up. Kay Harrison reported that: she attended a PUC meeting to discuss long distance expansion in the valley. In May, Rogue River residents will no longer be charged long distance when calling Medford and Central Point. the Transportation District has reached the interview stage with new applicants. They will be using some of the questions the City used for hiring our City Administrator. XI. DEPARTMENT REPORTS Finance Director Bill Brugger presented the Financial Report ending April 30, 2003. Planning Director Tom Humphrey reported that: The City is pursuing the jurisdictional transfer of Highway 99 from the Oregon Department of Transportation. City Staff is in the process of assembling letters of support from affected property owners and stakeholders along the highway. An endorsement in the form of a Resolution from the City Council will also make the application stronger and demonstrate the City's commitment to the project. Kay Harrison made a motion to Approve Resolution No. 976, A Resolution Endorsing and Approving an Application to the Oregon Department of Land Conservation and Development (DECD) for Planning Assistance through the Transportation Growth City of Cenu~il Yoin~ Lily Cowicil Minutes May 8, `2003 Page 8 Management (TMG) Program. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. Building Official Lois DeBenedetti reported. that she and C.J. from the Finance Department attended CRW training in San Diego. Recreation Supervisor Nancy Hanson reported that: • the Forest Glen Park dedication has been postponed. The stone with the park name on it will be installed this week. • staff has decided that the City Wide Yard Sale should be later in the year. They will try the third Saturday of May next year. • the department has received four grants for the Art & Science Camp. This money will be used for scholarships allowing more children to attend. • a draft of the Park Master Plan has been provided for Council to review prior to the Study Session on May 19, 2003. • she attended a Seminar to discuss Creating a Community Center with Community Planner Matt Samitore. XII. ADJOURNMENT Bill Stults moved to adjourn, Nate Banry seconded, all said "aye" and the Council Meeting was adjourned at 9:17 p.m. The foregoing minutes of the May $, 2003, Council meeting were approved by the City Council at its meeting of May 22, 2003. Dated: ~/a 7/0~ ATTEST: Deputy City Recorder ~. Mayor Hank Williams I [1