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HomeMy WebLinkAboutCM042403 CITY OF CENTRAL POINT City Council Meeting Minutes April 24, 2003 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty; and Bill Stults were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Mike Sweeny; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. !] II1. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of April 10 2002 City Council Minutes Nate Banry made a motion to approve the minutes as presented. Donna Higginbotham seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES There were no public appearances. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing, Regional Problem Solving Consideration of Future Growth Area CP-3 in the vicinity of Peninger and Gebhard Roads Planning Director Tom Humphrey explained that RVCOG has asked the City Council to :~ City of Central Point City Council Minutes April 25, 2003 Page 2 evaluate and make recommendations to the RPS Policy committee about the candidate urban growth areas surrounding Central Point. There are currently four areas of discussion. He explained the area to be discussed to night is located in the vicinity of Peninger and Gebhard Roads on the west and east sides of Bear Creek, north of East Pine Street, and consists of approximately 107 acres, about 20 of which is in a flood plain. The land carries various county zoning designations including; Farm Residential, and Exclusive Farm Use. The RPS map shows the land as an important agricultural area. The Resource Committee has identified areas within these boundaries that they think should be excluded due to their farming value. Opponents support the southern portion, even though it is zoned EFU but object to the northern portion because it is viewed to have greater agricultural significance. The Rogue River Valley Irrigation District has testified that the land in the northern section is "dry-farmed" because it has no water rights to irrigate. It's agricultural value is limited. Jackson County has expressed concern in the past about residential encroachment and the effect upon Expo operation. Residents from this area and other interested parties have been invited to attend the Council meeting and comment on whether or not all or part of CP-3 should be considered as a future growth area. Mayor Williams opened the Public Hearing. Dave Webb, 4617 Gebhard Road Mr. Webb explained that he would like to see a large portion of this area designated as open space. He is concerned that subdivisions will be built along the Greenway. He would like to see the property owned by Jackson County developed as a Sports Park, and would be interested in being on a committee to help this process. He is in favor of CP-3 being included in the Urban Reserve if the Council will designate open space to prevent the construction of subdivisions along Bear Creek. He asked what this would mean for his property along Gebhard Road, and would be interested in annexing"to the City when the option is available. Mayor Williams closed the Public Hearing. Mr. Humphrey explained that the zoning would be discussed when the area is recommended for the Urban Growth Boundary. At that point the Citizens Advisory Committee and the Planning Commission will hold Public Hearings regarding zoning designation. They would then return to the City Council with a resolution. City Staff will return in May with recommendations from the Citizens Advisory Committee and the Planning Commission. At that time the Council will be asked to approve a resolution recommending the four areas previously discussed to the RPS Policy Committee. VIII. BUSINESS City of Central Poinl Ciry Council Minutes April l5, 2003 Page 3 A. Intergovernmental Agreement between Jackson County and the City of Central Point for Construction of a Library/Office Building on City Owned Property. City Administrator Phil Messina explained that the proposed contract details areas of agreement and responsibility for the construction of a combination Library/City Office building, including the future transfer of the ownership of the property and shared responsibilities of each party. The new 16,736 square foot two story Library/Office building will be located on City-owned property at 3`d & Oak Street next to City Hall. New Council Chambers and a new entry with plaza and public amenities will be built on the ground level as part of this project. The library portion of the building wilt become the property of the City after 30 years of County ownership. The City and County will then enter into an agreement for an additional 30 years lease for $1 per year for library use only. Costs to the City are estimated at $1,915,335. The City will pay for its share of construction through non-voted bonds, with the annual debt service paid with on going revenues, including the rental of second floor office space. A design committee consisting of five individuals will begin discussing the design of the new building on May 15, 2003, in the City Hall Chambers at 2:00 p.m. Council Member Dick Halley expressed a desire to be on the committee. Council would like clarification of the following: What would happen to the first floor if the County is unable to support the library and it is closed. Would that floor need to remain empty for remainder of the first 30 year term? Second floor lease restrictions. Is the City limited to renting the second floor space to non-profit organizations. Section 8. LIMITATIONS OF USE, states that neither party shall allow any use of the premises for any private purpose or non-library purpose, nor take any other action which compromises the tax-exempt status of those bonds. Mr. Messina stated that he will discuss these issues with the Assistant County Administrator and get clarification or modifications as suggested. He will return to Council at the next available meeting. No action was taken. IX. MAYOR'S REPORT Mayor Williams reported that: • he attended a joint Chamber of Commerce Mixer held at Costco. The chambers of City of Cenhal Point City Council Minutes April 25, 2003 Page 4 commerce of Central Point, Medford and Grants Pass participated. Central Point was well represented. he attended a public hearing put on by a task force put in place by Governor Kulongoski and Congressman Greg Walden to work on providing adequate industrial land. The goal was to provide land to firms considering locating in the area to have available land "shovel ready". Several testified that it took about one year to get land zoned industrial to the permit stage. he attended a presentation by Stephen Friedman, who serves as Assistant to the President, George W. Bush for Economic Policy and is Director of the National Economic Council. Mr. Friedman briefed the attendees on the President's Jobs and Growth Plan. X. XI. CITY ADMINISTRATOR'S REPORT City Administrator reported that: • he attended the accreditation ceremony for the Central Point Police Department. Our Police Department is the third of seven cities to obtain Accreditation. • he has been working on budget issues and attending the weekly meetings. • attended the pubic hearing regarding adequate industrial land with Mayor Williams. • he has met with Pete Belcastro about televising events and Council agendas on RVTV Public Television. Mr. Belcastro would like to meet with Council at a Study Session in June. He would like to discuss electronic Town Hall meetings. • the first design meeting for the Library/Office Space building will be held on May 15'h at 2:00 p.m. in the City Hall Council Chambers. • State Representative Richardson would like to hold a tele-conference with the Mayor and City Council at 4:00 p.m. on May 5`h, at City Hall. COUNCIL REPORTS Nate Banry reported that: he attended the Budget meetings. He appreciates the hard work of the Staff and their presentations. he attended a meeting at School District No. 6 regarding the accountability of students year around. he attended the final Parks Master Plan meeting. Dick Halley reported that: r ~~ ~~ he attended the Chamber of Commerce Mixer at Costco with Mayor Williams. he has concerns about an Ordinance that does not allow the use of basketball hoops on side walks. He is concerned that the City does not have enough basketball courts in the City and this is an unreasonable restriction on citizens. City of Central Point City Council Minutes Apri125, 2003 Page 5 It was explained that the citizens may still use the basketball hoops as they have in the past. The City is asking them to remove them from the City sidewalks and right of ways when they are not in use. The concern has arisen because citizens must step into the street or yards to walk around the base of the hoops. The Ordinance has been in effect for a number of years, it is not an ordinance specifically for basketball hoops but any personal item left in the right of way, including vehicles, landscape materials and other miscellaneous items. Bill Stults reported that: he attended the final Parks Master Plan meeting. They have done a lot of work over the last few months and are ready to proceed with the next step. The document should allow the City to apply for Grants to enhance our park system. Mike Quilty reported that: • he attended an MPO meeting. They passed a unified work plan authorizing RVCOG to do work assigned for MPO. • he has been attending the Budget Committee meetings and Staff has done a great job presenting the Budget Document. • he attended the final Parks Master Plan meeting. Kay Harrison reported that: she has been attending budget meeting for both the City and RVTD. RVTD has started the recruitment for a General Manager. MPO/PAC has voted in favor of QMAC awards. Donna Higginbotham reported that: she attended a Greenway meeting discussing a bike path connection between Gold Hill and Central Point. she attended an RVCOG Board meeting. she has been attending the Budget Committee meetings. XII. DEPARTMENT REPORTS Police Chief Mike Sweeny reported that: • he is very proud of the Police Department Staff regarding the hard work they all did to become the third City to receive Accreditation status in the State. • the Detox center has reduced their hours of operation. • the Police Department currently meets with School District personnel every month and keeps them informed about any students that are arrested or contacted for being involved in any criminal behavior, especially drug and alcohol offenses. City of Ceutral Point. City Council Miuutcs April 25, 2003 Page 6 the Patrol Cars now have a new design. The department came up with the decal idea and agreed on the new design. the Police Department is currently lawsuit free. The last law suit has been closed. Public Works Director Bob Pierce reported that: they held a neighborhood meeting regarding the Summerfield Subdivision Park. the overlay projects have been delayed slightly. LTM must wait for dryer weather. Easter egg hunts were a huge success this year. Planning Director Tom Humphrey reported that: the Planning Department has conducted several Public Hearings to discuss the Urban Reserve areas. They should be ready to make their recommendations tothe Council in May. the Amphitheater is now in the design stage. the Planning Department will be applying for a transportation enhancement plan to create a boulevard look along Highway 99. XIII. ADJOURNMENT Nate Banry moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:20 p.m. The foregoing minutes of the April 24, 2003, Council meeting were approved by the City Council at its meeting of May 8, 2003. Dated: S' ~ ` a3 ATTE Deputy City Recorder ~. Mayor Hank Williams ~I 0 ~1