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HomeMy WebLinkAboutCM041003CITY OF CENTRAL POINT City Council Meeting Minutes April 10, 2003 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. Dick Halley was absent. City Attorney Doug Engle; Public Works Director Bob Pierce; Planning Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of March 27 2003 City Council Minutes Mike Quilty made a motion to approve the minutes as presented. Kay Harrison seconded. Roll call: Nate Banry, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES Jolynn Barnicoat-Thomas, Qwest Dex representative. Ms. Thomas apologized for the City of Central Point and City of Medford phone numbers being left out of the 2003/2004 Qwest Dex phone book. She explained that a book mark will be sent to all the residents and businesses that received the book. They have researched all the numbers and they are all current numbers. Customers should be receiving this book mark within a few weeks. They will also have articles in the newspapers ® printing the numbers that have been left out of the book and informing customers that the book marks with the missing numbers will be sent to them. Mayor Williams closed the Public Appearances portion of the meeting. City of Central Point City Council Minutes Apri110, 2003 Page 2 VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. A Public Hearing, Regional Problem Solving Area CP 2 Planning Director Tom Humphrey explained that the Rogue Valley Council of Governments has asked the City Council to evaluate and make recommendations to the RPS Policy Committee about the candidate urban growth areas surrounding Central Point. The Council has held public hearings for CP 1 and CP 5. The area of discussion tonight is CP 2, located in the vicinity of Upton and Wilson Road and consists of approximately 900 acres, about 100 of which is in a flood plain or has other environmental limitations. The land carries various county zoning designations. This area was originally contemplated as one of the few reasonable directions for expansion of Central Point UGB. There are areas identified within these boundaries as having farming value. Opponents to its inclusion as a future growth area argue that development could be growth inducing and encourage the conversion of prime farmland or have an adverse affect on adjoining agricultural activities. Land use buffering has been discussed to minimize this concern. Residents from this area and other interested parties have been invited to attend the public hearing and comment on CP-2 as a future growth area. Mayor Williams opened the Public Hearing. Dan Stomerza, 439 Gibbon Road Mr. Stomerza stated that he does not feel this process should be done. He is against growth and does not wish to see this area grow like cities in California have grown. Mike Collins, 1001 Wilson Road Mr. Collins stated that the residents in the designated farm areas are no longer able to make a living from farming the property. There have been concerns about the quantity and quality of well water in the area. Mr. Collins is in favor of including the entire CP-2 area for Urban Reserve. Joann Cernick, 5279 Table Rock Road Ms. Cernick is currently in the Urban Growth Boundary. She is in favor of inclusion of CP-2 into the Urban Reserve area. She discussed development concerns with New Haven Estates. Stuart Foster, 201 W. Main, Medford OR Mr. Foster is representing the Caster Family from Upton Road. They are requesting that this area be included in the Urban Reserve Area and eventually in the UGB. They would City of Central Point City Council Minutes Apri110, 2003 Page 3 like to see their property designated as school property. This property is located next to Harry and David orchards and concern has been stated regarding the continuation of harvesting this area. The owners are sensitive to these concerns and will work with the City, State and Harry and David Corporation regarding the orchards. A.C. Jones, 5275 Gebhard Road Mr. Jones stated that he is a resident in the area of concern regarding agricultural lands. He explained that most of these lots are small, and they are not productive to farm with subdivisions surrounding them. They are not productive enough to make a living and would like to see the entire area included in the Urban Reserve area without the designation of Agricultural lands. The soil maps that the opponents are using are out dated and basically top soil tests. He agrees with planned growth. Janice Knox, 5294 Upton Road Ms. Knox stated that the designated agricultural and farm area is marginal agricultural area. They have tried orchards that did not survive. Most wells are shallow and not consistent throughout the area. The farming of this land is not practical because of the pesticides and children in the area. Janet Jones, 497 Wilson Road Ms. Jones stated that they have well concerns. They are hooked to BCVSA but are limited to what they are able to build on the property because of County restrictions on tax lot size. She stated that she is glad to see controlled growth and hopes that the inclusion of Wilson Road into the City of Central Point will help with the congestion along that road. She would like to see greenway paths for horses, bikes and pedestrian traffic to the Jackson County Expo. Betty Oliver, 5923 Table Rock Road Ms. Oliver would like an explanation of the Urban Reserve Process. What effect will inclusion in the Urban Reserve have on their property. Mr. Humphrey explained the process of submitting the recommendations tothe state, then a recommendation for UGB expansion. He also explained the annexation process for inclusion into the city limits. At this point the City does not require properties to annex into the City unless the owners request it. Mayor Williams closed the Public Hearing. VIII. BUSINESS City of Central Point City Council Minutes April 10, 2003 Page 4 A. Facilities Maintenance Public Works Director Bob Pierce explained that in an effort to trim expenses, City Staff feels that they can maintain city owned buildings more efficiently with city personnel than by contracting the work out. Currently the city is paying a cleaning company approximately $36,000 to clean City Hall. School District 6 personnel have been cleaning the CPE gym and the Fire Station building, and City Crew members have been cleaning the City Shops. After June of this year, School District 6 will no longer be using the gym or fire station, which will leave the cleaning/maintenance responsibilities to the City. The cost to the City for one FTE to perform these duties will be approximately $50,000 per year, $36,000 of which will be offset by the cancellation of our contract for City Hall cleaning. At this time staff can provide this service at a savings to the city. Mr. Pierce presented a resolution creating the position of Facilities Maintenance Technician at salary range $120, $2,508 to $3,048 per month. Mike Quilty made a motion to approve Resolution 974, A Resolution Amending the City of Central Point Classification Plan. Nate Banry seconded. Roll call: Nate Banry, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission report for April 1, 2003: Approved a site plan application to allow the construction of two four-plex residences near the intersection of Manzanita and Third Streets. The subject property is located in the TOD-HMR, Transit Oriented Development, High Mix Residential zoning district. The Commission confirmed that the requirements for the TOD zoning district were met and that design standards were followed. The set back from the west property line was. adjusted at the request of the Building Department to avoid conflicts with the state code. 2. Approved a fence variance for multiple tax lots located in the Brookfield Estates Subdivision. The applicants requested that fence construction be allowed in a special stream setback area which the CPMC previously established and prohibits. The subject parcels are located on Donna Way, Summerlin Drive, and Silver Creek Drive in the R-1, Residential Single Family zoning district. City of Central Point Cih~ Council Minutes April 10, 2003 Page 5 The Commission approved the variance based on finding that 1) FEMA does not consider fences to be structures unless they consist of block walls; 2) the construction of fences (other than block walls) will not adversely affect the City's standing with FEMA's flood management provisions; 3) all the lots in question are similarly affected by the restriction and should therefore be granted the variance; and 4) the variance is approved subject to stipulations recommended by the Public Works Department to allow for adequate access during flood events. The Commission expanded their approval to include anothersubdivision butthe City Attorney has judged this action invalid because proper public hearing notification was not given. Planning staff is currently working on amendments to the fence ordinance to make the City code consistent with federal and state laws. 3. Entertained public input concerning Regional Problem Solving (RPS) Urban Reserve areas identified as CP-2 and CP-3. The Commission received testimony indicating that 1) affected property owners in these two areas are generally receptive to being included in the urban reserve, 2) they are interested in long term development and 3) they believe that the soils maps don't necessarily reflect the true value of the land in question. Donna Higginbotham made a motion to approve the Planning Commission report as presented for April 1, 2003. Kay Harrison seconded. Roll call: Nate Banry, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Hank Williams reported that: he has been asked by Lifespan Respite access network to present a proclamation for Council approval designating April 21 - 27, 2003, as "Respite Care Awareness Week" in the City of Central Point. Respite allows temporary relief from the intensive demands of ongoing care, keeps families intact and strengthens their ability to meet the challenge of caring for a family member with special needs. Kay Harrison made a motion to approve a Proclamation designating April 21 - 27, 2003, as "Respite Care Awareness Week". Mike Quilty seconded. Roll call: Nate Banry, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. • he attended a meeting with Mayor Berryman to discuss budget problems with the Detox center. Central Point will contribute funds to help keep the center open, but the amount will have to be discussed in the budget process. • he attended a meeting at the Crater Rock Museum regarding a large donation of a rock collection to improve the size of the museum. City of Central Point City Council Minutes Apri110, 2003 Page 6 • he attended the Children's Advocacy candle light vigil. It was well attended in Central Point. IX. COUNCIL REPORTS Mike Quilty reported that: he attended a meeting with Crater High School regarding the property clean up program with students,. The kick off for the program will be soon, the students will also be doing stream restoration. HB2267 would preempt local lodging taxes. He has received a letter from Dennis Richardson regarding this issue and suggests other Council members write letters. Bill Stults reported that he spoke with the President of the Expo Board regarding improvements to the Greenway in Central Point around the Expo. Nate Banry reported that he attended a School District Board meeting and: they were very complementary of the sidewalks around the schools. are in favor of passing a Resolution supporting SDC charges for Schools, Fire, Police and Libraries. they would like to be informed by the Police Department when students are arrested. X. DEPARTMENT REPORTS Planning Director Tom Humphrey presented an agreement for Municipal Vehicle Rental Agreement No. 8356 Government Leasing Company and the City of Central Point. This agreement is for the lease of a vehicle driven by the Central Point Police Department. Kay Harrison made a motion to approve the Vehicle Rental Agreement for the Police Department. Mike Quilty seconded. Roll call: Nate Banry, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. Public Works Director Bob Pierce reported that: • the 2003 overlay projects will begin next week. • Code Enforcement Officer Ron Barnett is doing well after his surgery. Parks and Recreation Coordinator Nancy Hanson reported that: • Parks Aide Charlene Weston's house caught on fire a few days ago. She is busy trying to remove the smoke and stains from the house. • they have been working on Grants for: City of Central Point City Council Minutes April 10, 2003 Page 7 • After School Programs • Art and Science programs • Skateboard Parks • the last meeting for the Parks Master Plan will be April 22. A resolution adopting the plan should be to Council in May. • there has been a neighborhood meeting to discuss the Don Jones Park design plan. • the City will be having an Easter egg hunt in Pfaff Park. • the City wide yard sale will be April 26tH • the Parks Program is able to use Mae Richardson School for Summer Camp. • the Park Commission has decided to meet quarterly rather than on a monthly basis. • Eleanor Holbrook has agreed to be in charge of the City Wide Clean up day. • they have received special street flags for down town. XI. ADJOURNMENT Bill Stults moved to adjourn, Nate Banry seconded, all said "aye" and the Council Meeting was adjourned at 9:10 p.m. The foregoing minutes of the April 10, 2003, Council meeting were approved by the City Council at its meeting of April 24, 2003. Dated: ~l/ G~-~~ / a ~63 Mayor Hank Williams ATTEST: Deputy City Recorder