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HomeMy WebLinkAboutCM022703CITY OF CENTRAL POINT City Council Meeting Minutes February 27, 2003 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. ROLL CALL: Mayor: Hank Williams Council Members: Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty and Bill Stults were present. Nate Banry was absent. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. II1. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of February 13 2003 City Council Minutes Mike Quilty made a motion to approve the minutes as presented. Donna Higginbotham seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES There were no Public Appearances. VII. BUSINESS A. Rogue Valley Council of Government Annual Report Michael Cavallaro presented the annual report for the Rogue Valley Council of Governments. He explained the background of COGs through out the state. City of Central Point City Council Minutes February 27, 2003 Page 2 • Serve as a collective voice for all regions. • Provide cost effective services to local governments. • Implement programs that cross jurisdictions. • Bring Grant opportunities to the area. • Provide a politically neutral forum. Mr. Cavallaro explained the programs they are offering, and current projects they are working on in the Rogue Valley. • Community Development • Transportation Planning • Land Use Planning • GIS • Senior and Disability Services • Food & Friends • Water Resources • Information Services The financial situation of RVCOG is improving but will be tight with the State budget crisis. They are certain that they will be able to provide the same quality of service for this coming year as they have provided in the past. Mr. Cavallaro explained future projects and time lines for those projects. B. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission Report for the meeting on February 18, 2003: Continued a request by Melvin Spires to subdivide a .097 acre parcel of land into 4 residehtial tax lots at 3606 Bursell Road. The subject property is located north of Pittview Road in the R-1-8, Residential Single-Family zoning district. The Commission continued the public hearing at the recommendation of City staff in order to allow negotiations between the applicant and an adjacent property owner who is developing his land south of the subject property on Pittview Road: 2. Recommended approval of an application for zoning map amendment that would replace R-1-10, Residential Single Family (10,000 square foot minimum) with R-1-8, Residential Single Family (8,000 square foot minimum) zoning. The tax lots are located west of Hanley Road, south of Diego Court and east of Grant Road on Map 37 2W 10CB, Tax Lots 1900, 2100, & 2200. The Commission recommended approval based on findings that 1) the subject property is bounded on two;sides by R-1-8 zoning; 2) eight thousand square foot lots are better utilization of land than ten thousand square foot lots and will prolong Ciry of Central Point City Council Minutes February 27, 2003 Page 3 the development of land for residential use in the UGB; 3) all three lots in question should be similarly zoned; and 4) there is no adverse benefit to amending the zoning district. 3. Approved a tentative plan fora 39 lot subdivision known as Pleasant Creek Estates located west of Hanley Road, south of Diego Court and Grant Road in the R-1-8 (proposed) Residential Single Family Zoning District on Map 37 2W 10CB, Tax lots 1900 & 2200. The Commission's approval was contingent upon the Council's action to amend the zoning from R-1-10 to R-1-8 and subject to the recommendations of the Planning and Public Works Departments. 4. Approved a Final Development Plan for Birchfield Village PUD and subdivision located on the northwest corner of Beall Lane and Circlewood Drive in the R-2, Residential Two Family zoning district on Map 37 2W 12CC, Tax Lot 6300. The Commission found that the Final Development Plan was in substantial compliance with the Preliminary Plan approved by the City in July, 2002. Bill Stults made a motion to approve the Planning Commission Report as presented for February 18, 2003. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes. Mike Quilty had stepped out of the room. Motion approved. C. Building Department Annual Report Building Official Lois DeBenedetti presented the 2002/2003 Building Department Annual Report. Some of the highlights were: • 2002 revenue was $825,844 • 2,648 permits were issued • Valuation was $72,898,555 • a total of 6,303 inspections were completed • total fees collected were $2,529,172 She presented a five year comparison of building, plumbing, and electrical revenue and inspections. She explained that the large increase in revenue verses 2001 were because of the School District No. 6 building construction. The over all report is very encouraging. The City is continuing to grow at a manageable rate. She explained that the Building Department currently has two full time Inspectors, two full time Permit Technicians and three contract Inspectors. She anticipates increasing to three full time Inspectors in the near future. VIII. MAYOR'S REPORT Mayor Williams reported that: City of Central Point City Council Min:~tes February 27, 2003 Page 4 • he .attended the .Walt Raising for the first Habitat for Humanity building project in Central Point. This is the first all female project in the area. • on February 17tH he attended a Town Hall meeting with State Representatives. • he attended the League of Oregon Cities seminar on February 21, regarding Do's and Don'ts foi- City Officials. IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he attended the Leadership Seminar presented by LOC on February 22. • the Department Directors are in full swing for budget preparation • the City presented its first Downtown Facade Improvement Loan for $2,000 to the Downtown Trading Company. Planning Technician Dave Arkens created a 48x18 size check that was delivered to them for encouragement to other businesses. • he attended a SODA meeting X. COUNCIL REPORTS Kay Harrison attended the LOC Media Seminar. Mike Quilty reported that: • he attended the Parks Master Plan Meeting and they discussed the park surveys. • RVCOG has provided a list of Seniors who would like to have assistance with projects around the house from High School students in a joint City -School Program. XI. DEPARTMENT REPORTS Finance Director Bill Brugger presented the January Financial Statement. He also updated the Council on Legislative attempts to require Cities to help pay for Voters Pamphlets. The State is considering using all the cigarette tax to help the State budget shortfall. This would be a decrease in the General Fund. Parks and Recreation Coordinator Nancy Hanson reported that: there was a lengthy article in the Tribune regarding the dance classes, they have had a great response. on February 20, the Park Commission discussed: • a park dedication for Forest Glen Park on May 15tH • neighborhood meetings for Don Jones and Summerfield parks • updating the Central Point Tree Ordinance City of Central Point City Council Minutes February 27, 2003 Page 5 Planning Director Tom Humphrey reported that: • the East Pine Street Corridor meeting has been changed to March 14tH, this will be the last meeting for this committee. • the Planning Commission has recommended a zone change to come to the Council on March 13tH • the RPS Public hearings will begin at the March 13tH Council Meeting. • two more bids are needed before the installation of the "Welcome to Central Point" sign can begin. Building Official Lois DeBenedetti attended an Employee Law Seminar. Police Chief Mike Sweeny stated that they have been working on the loitering problem along Kings Way and surrounding area. XI1. ADJOURNMENT Bill Stults moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 8:45 p.m. The foregoing minutes of the February 27, 2003, Council meeting were approved by the City Council at its meeting of March 13, 2003. Dated: 3 - I `i - p3 Mayor Hank Williams ATTEST: puty City Recorde