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HomeMy WebLinkAboutCM021303CITY OF CENTRAL POINT City Council Meeting Minutes February 13, 2003 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty and Bill Stults were all present. City Administrator Phil Messina; City Attorney Doug Engle; Finance Director Bill Brugger; Police Lieutenant Tony McPherson; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITION Planning Director Tom Humphrey introduced John LeGos. Mr. LeGros has been on several committees and a representative for the City of Central Point since 1996 when he was elected to the City Council. He has served on the City Council, City Budget Committee, Planning Commission and City representative for MPO and AQMA. Mr. LeGros has decided to resign his position on the Planning Commission to care for an elderly aunt who lives in California. It has made it difficult to full fill his duties on the Planning Commission. The City will miss his support on these committees and we wish him the best of luck. Mr. Humphrey presented him a plaque of recognition from the City Council. V. MINUTES A. ~proval of January 23 2003 City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. Mike Quitty seconded. Roll call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion approved. VI. PUBLIC APPEARANCES There were no Public Appearances. City of Centril Point. ouncil Minutes e x 2003 Page 2 VII. ORDINANCES AND RESOLUTIONS A. Resolution No. 969, A Resolution of the City Council Authorizing the City of Central Point to Apply for a Government Grant from the Local Government Grant Program, Distributed by the Oregon Parks and Recreation Department for the Construction of a Skate Park in Central Point Community Park and Delegating Authority to the City Administrator to Sign the Application. Parks and Recreation Coordinator Nancy Hanson stated that the Oregon Parks and Recreation Department budget includes a local government grant program that will need the approval of the legislature. These funds are allocated from the revenue derived from the state lottery. This money is to be distributed for public purposes of financing the protection, repair, operation and creation of parks. The City, who under state law, has an obligation to provide public recreation facilities, is eligible to apply for funding assistance matching funds for the construction of a 26,000 square foot park to be located at the corner of Bush & 4'h Street, east of Central Point Elementary School and South of the CPE Gym. The proposed skate park will provide a controlled environment in which youth can safely and legally pursue an ever-increasingly popular outdoor physical activity and reduce the potential for conflicts between skateboarders, and property owners. Dick Halley made a motion to approve Resolution No. 969, A Resolution of the City Council Authorizing the City of Central Point to Apply for a Government Grant from the Local Government Grant Program, Distributed by the Oregon Parks and Recreation Department for the Construction of a Skate Park in Central Point Community Park and Delegating Authority to the City Administrator to Sign the Application. Kay Harrison seconded. Roll call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion approved. B. Resolution No. 970, A Resolution Amending the City of Central Point Classification Pay Plan Public Works Director Bob Pierce stated that at the present time the City has six persons working in the After School Program that were originally budgeted for independent contractors. However, it has come to our attention that these individuals do not meet the criteria for independent contractors as described in ORS 670.600. They do meet the criteria for employees of the City, as defined in the City's Personnel Policies and Procedures. Before they can officially be recognized as City employees, the City must first create positions for them to fill. These individuals clearly fall within the parameters of a temporary position. Staff is requesting that the City Council pass the proposed resolution creating six temporary positions, four Site Assistants and two Site Coordinators. This action would City of Centril Point. Council Minutes ,~~,~ 3, 2003 Page 3 allow the City to cover them under workers Compensation as discussed at the January Study Session. Kay Harrison made a motion to approve Resolution No. 970, A Resolution Amending the City of Central Point Classification Pay Plan. Mike Quilty seconded. Roll call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion approved. C. Resolution No. 971, A Resolution Amending Resolution No. 953, Authorizing Signatures, including Facsimile Signatures, for Banking Services on Behalf of the City of Central Point Finance Director Bill Brugger explained that Resolution No. 953, authorizes the facsimile signatures of the Mayor and the City Administrator. The proposed resolution will authorize the facsimile signatures of the Mayor, City Administrator and City Council members. This resolution expands the facsimile signature to include any persons who can sign for the payment or withdrawal of money from banks. Council Member Bill Stults requested the Finance Department provide a check accounting to all City Council members. There was discussion regarding the current check signing machine and the concerns they have with it. It was stated that the current machine is cumbersome but it is a time saver. It only takes the time of one person to sign the checks rather than two. Donna Higginbotham made a motion to approve Resolution No. 971, A Resolution Amending Resolution No. 953, Authorizing Signatures, including" Facsimile Signatures, for Banking Services on Behalf of the City of Central Point. Nate Banry seconded. Roll call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion approved. VIII. BUSINESS A. ACCESS Presentation Mary Holbrook from ACCESS provided a report on the programs that ACCESS provides to Central Point Citizens and Jackson County. Ms. Holbrook explained that ACCESS is staffed by 60 full-time employees, supported by 450 volunteers. They served 1 in 4 Jackson County Residents last year and currently provides services through 25 programs such as: • Educational Programs • Energy Assistance Programs • Family and Senior Services • Housing Development City of Centr<il Point. Council Minutes •y""1~3`;~2003 Page 4~ Jr. Achievement Nutrition Programs Ms. Holbrook explained that the Food Share in Central Point is in need of volunteers to help unload trucks and stock shelves. They are also looking for a new location. B. Park Commission Recommendation for Naming Two City Parks Mrs. Hanson explained that there are two parks ready to be named by the Council. The first is a small pie shaped piece of property located near White Chapel Dr. on Glengrove Ave., and backing up to Interstate 5. It has been landscaped and now has a gazebo installed. The Park Commission recommends that this small neighborhood park be named Glengrove Wayside. The second site is the Central Point Elementary gym site. It needs to be named so that the name can be used on the appropriate documents when applying for grants and communicating with other agencies. This park site has 3.68 acres and is regarded as a community size park. The Park Commission recommends naming this park Central Point Community Park. Bill Stults made a motion to approve the Park Commission recommendation for names of Glengrove Wayside and Central Point Community Park. Nate Banry seconded. Roll call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion approved. C. Project Contract Public Works Director Bob Pierce explained that through the competitive bidding process, the City has received bid proposals for this year's overlay project. The City received one bid proposal for $193,517.20. The design engineer's estimate was $174,974.49. The additional cost is due mainly to the increasing cost of oil needed for the asphalt paving. The only bidder, LTM, has done work for the City in the past and we have found them to be reliable and very competent. Mr. Pierce presented a list of the streets that are scheduled for this overlay project. Mike Quilty made a motion to approve the bid proposal for LTM, Inc., in the amount of $193,517.20 for the current City Overlay Projects. Nate Banry seconded. Roll call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes; and Stults, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams Reported that: he attended the East Pine Street Corridor meeting. he attended an RPS meeting to discuss region wide 20 year growth. it City of Cents Point Ca ucil Minutes ,~a'~~, 2003 Page 5 he attended a seminar for the Southern Oregon Council of Mayors. he attended the Rogue Valley Area Transportation meeting. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he went on a tour of Erickson Air Crane with Mayor Williams and.Council Member Halley. • he attended the MPO Summit. • he attended an Economic Development Summit. • he and Mike Quilty are working on a project with the High School to help encourage students to do community service by helping Seniors paint and clean their homes. • he attended a TRADCO meeting. • he attended the East Pine Street Corridor meeting. • he attended the RPS meeting. They are still trying to figure out what is prime agricultural land within the 20 year growth area. • he has been meeting with the Library Committee on a valuation for the City Hall property. • the next Study Session will be February 24'h, 2003. XI. COUNCIL REPORTS Kay Harrison reported that she attended a Special District Association meeting in Eugene. Mike Quilty reported that: he has been working with the School District for Crater High students to work on cleaning and painting for Seniors in the area: This will help them get a certificate for graduation. he will be attending the Town Hall meeting with the Senators to discuss issues in the Rogue Valley. he will be teaching two classes for the Parks and Recreation Program on rocketry and science. Bill Stults reported that he attended the Medford Water Commission meeting. He stated that they are concerned about Central Point not purchasing water from Lost Creek. Dick Halley reported that: he attended the East Pine Street Corridor Meeting. he joined Mr. Messina and Mayor Williams on the tour at Erickson Air Crane. he attended the Central Point Chamber event to raise money for the Community Christmas and Fourth of July celebration. Nate Banry reported that he attended the Parks Master Plan Open House. There was a great turn out. He also attended a meeting for the Crater Athletic Committee. City of Cen1~-al Point Council Minutes e `'°~l`~3, 2003 Page C> XII. DEPARTMENT REPORTS Building Official Lois DeBenedetti reported that the final inspections are coming in for the Four Oaks Center. They should be complete within the next couple of days. Public Works Director Bob Pierce reported that the Water Master Plan is complete and the Council will be discussing it at the March Study Session. Parks and Recreation Director Nancy Hanson presented the Parks and Recreation Annual Report. She reported on the large turn out at the Parks Masterplan open house. They had a great response to the surveys and are in the process of compiling a report from that survey. Planning Director Tom Humphrey reported that: • he will present information on Public/Private partnerships. • they have awarded a downtown revitalization loan for facade improvements. • he has met with the Rail Road Representatives. They may be able to remove some of the tracks on Pine Street. • there will be another East Pine Street Corridor meeting on February 28'h, at 12:00 p.m. a light lunch will be served. • a Citizens Advisory Meeting was held on February 6`h, they are beginning the process of zone changes. • they have had some concerned citizens contact them regarding an old house that was moved onto a lot in Central Point. He explained that the house is going to be renovated and they are trying to reassure the neighbors that it wilt not remain in its current state. Dick Halley asked about the Welcome to Central Point Sign. Mr. Humphrey stated that the cost will need to be allocated to complete the sign and installation. Finance Director Bill Brugger reported that he is almost complete with the January Financial Report. He has also completed four of the Home Improvement loans for Central Point Citizens. Police Lieutenant Tony McPherson reported on the finalization of the Accreditation Program. XIII. ADJOURNMENT The foregoing minutes of the February 13, 2003, Council meeting were approved by the City Council at its meeting of February 27, 2003. Dated: c1 f a~~p3 ATTE Deputy City Recorder ~._ ~/ Mayor Hank Williams [1