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HomeMy WebLinkAboutCM012303CITY OF CENTRAL POINT City Council Meeting Minutes January 23, 2003 i. OATH OF OFFICE Mayor Hank Williams administered the Oath of Office to Council Member Elect Mike Quilty. I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order a 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of January 9 2003. City Council Minutes Dick Halley made a motion to approve the minutes as presented. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, abstain; Mike Quilty, abstain; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES Lorna Cook, Crown Ave Mrs. Cook has concerns about the loitering around her neighborhood. She stated that High School students are constantly gathering along Crown Avenue and the adjoining streets during school hours. They litter and walk across landscaped yards. She does not feel that police patrols help the situation because the kids have cell phones and warn each other if Ciry of Central Yoiut Ciry Council Minutes January 23, 2003 Pagc l a patrol car is in the area. She says they are smoking, littering, and using drugs. She would like the City to enforce the no loitering law and would like something done about the kids. Police Chief Mike Sweeny explained that they will increase the patrols in the area. However, he agrees that it is hard to catch the kids because of the communication with cell phones, and they just move to another location. He will contact the school district and discuss the problem with the patrol officers. He suggested posting the entire area a no parking zone during school hours, however that would include residents parking along the street. He will meet with Mrs. Cook and discuss options. Mayor Williams closed the Public Appearances portion of the meeting. Mayor Williams announce that he would like to move Business Items, B, C, and D to be discussed before Ordinances and Resolutions. VIII. BUSINESS C. Recommendation for appointment to the Budget Committee City Administrator Phil Messina explained that there are currently two open positions on the Budget Committee. He presented letters of interest from Ed Hanson and Rich Hieb both residents of Central Point. Mr. Edward Hanson, 475 Valley Oak Blvd, Central Point Mr. Hanson explained his background with the Oregon State Police Department. He was a member of the Oregon State Police Department's Budget Committee. Parks and Recreation Coordinator Nancy Hanson is his wife. If there is a conflict of interest he will not vote on items dealing with the Parks and Recreation Department. Mike Quilty made a motion to appoint Edward Hanson to the City of Central Point Budget Committee. Nate Banry seconded. Roll Calf: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion Approved. Mr. Messina explained that Mr. Hieb was not able to attend the Council Meeting. He works for Premier West Bank and was recommended by Mayor Williams. Mr. Hieb lives at 668 Fransworth Drive, Central Point. Kay Harrison made a motion to appoint Rich Hieb to the City of Central Point Budget Committee. Donna Higginbotham seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. D. Recommendation for appointment to the Citizens Advisory Committee City of Central Point City Council Minutes January 13, 1003 Page 3 Mr. Messina presented a letter of interest from Walter Moczygemba indicating his interest in being appointed to the Citizens Advisory Committee. Mr. Moczygemba .has been a resident of Central Point for four years and is branch manager at United Pipe `and Supply in Medford. His previous volunteer activity includes Little League and the United Way organization. Mr. Walter Moczygemba, 2622 St. James Way, Central Point Mr. Moczygemba addressed the Council and discussed his background and interest in the Citizens Advisory Committee. Bill Stults made a motion to appoint Walter Moczygemba to the Central Point Citizens Advisory Committee. Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Presentation by Jackson County Roads and Parks Mike Kunts, Jackson County Roads and Parks representative addressed the Council regarding the East Pine Street bridge closure. He explained that ODOT had done an inspection and found cracks in the old section of the bridge. They told the county that the old portion of the bridge would need to be closed until they were able to make the repairs. Currently the repairs are scheduled for 2004 in the state budget. The county has been working with ODOT to move this project up on their list of bridges to be repaired. The project should go out for bid this summer and they hope to start construction in September 2003. Once the construction begins it will take 15 to 18 months. During the construction lanes will be reduced to one lane in each direction. Mayor Williams thanked Mr. Kunts for the report. The Council suggested that an article be submitted in the newspaper letting citizens know what will be happening with the construction. VII. ORDINANCES AND RESOLUTIONS A. Resolution No. 965, A Resolution Re-Adopting the Rules of the City Council and Code of Ethics Mr. Messina explained that on August 30, 1999, the City Council approved Resolution No. 857, adopting the Code of Ethics and Rules of the City Council. The resolution requires that the Code of Ethics and rules of the City Council be reviewed and re-adopted annually along with any amendments that the Council finds are appropriate. A copy has been presented to the Council for review. Kay Harrison stated that she is proud to be part of the Central Point Council, she has done research on other cities regarding this type of document and was unable to find other cities with a Code of Ethics or Rules of the City Council. Ciry of Cenrtal Point Ciry Council Minutes J:umary 23, 2003 Page 4 Dick Halley made a motion to approve Resolution No. 965, A Resolution Re-Adopting the Rules of the City Council and Code of Ethics as presented. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Resolution No. 966, A Resolution Updating Resolution No. 917, Extending the City of Central Point's Workers' Compensation Coverage to Volunteers of the City of Central Point Public Works Director Bob Pierce explained that Resolution 917, regarding workers compensation is required to be updated annually. In addition to Police Reserves, staff is recommending that all other municipal volunteers be covered by workers' compensation insurance. Since July 1, 2002, the City has been the recipient of over 3,000 hours of volunteer help, in addition to Police Reserves. Currently these additional volunteers are not covered under any workers' compensation or liability insurance. The expense to the City to cover these additional volunteers, including recreation class instructors, would be approximately $1,662 annually. The proposed Resolution will cover all municipal volunteers along with Police Reserve officers. Bill Stults made a motion to approve Resolution No. 966, A Resolution Updating Resolution No. 917, Extending the City of Central Point's Workers' Compensation Coverage to Volunteers of the City of Central Point. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. C. Resolution No. 967, A Resolution Declaring the Annexation of 12.4 Acres of Land Located on the West Side of Hanley Road, South of Diego Court and East of Grant Road into the City of Central Point, Oregon (Williams, Nielson & Duncan Development LLC (37 2W 10CB: TL 1900 & 2200)) Planning Director Tom Humphrey explained that the proposed annexation consists of approximately 12.4 acres of property located on the West Side of Hanley Road, South of Diego Court and East of Grant Road into the City limits. The owners of the property have presented a tentative subdivision plan in conjunction with this annexation request. The tentative plan shows a connection with Diego Court that is preferred by City staff but has not been resolved at this time. The tentative subdivision will be presented to the Planning Commission once the land has been annexed. The applicant also wishes to change the zoning from R-1-10 to R-1-8 which will allow him to develop lots with a minimum area of 8,000 square feet. The proposed annexation meets all requirements stated in the Central Point Municipal Code book. Nate Banry made a motion to approve Resolution No. 967, A Resolution Declaring the Annexation of 12.4 Acres of Land Located on the West Side of Hanley Road, South City of Central Poin[ City Council Minutes January 23, 2003 Page 5 of Diego Court and East of Grant Road into the City of Central Point, Oregon, (Williams, Nielson, 8~ Duncan Development LLC (37 2W 10CB: TL 1900 8 2200)). Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. D. Resolution No. 968, A Resolution Declaring the Annexation of 5.1 Acres of Land Located on the East Side of Pacific Highway, South of Miller Estates Subdivision and West of Griffin Creek into the City of Central Point, Oregon (Crews, Frey, 8~ Cedar Park Group, LLC (37 2W 03B; TL 700, 800 8~ 900)) Mr. Humphrey explained that the proposed annexation is approximately 5.1 acres located on the East Side of Pacific Highway, South of Miller Estates Subdivision and West of Griffin Creek into the City of Central Point, Oregon. The property owners have prepared a sub- area master plan in conjunction with this annexation request. The master plan actually encompasses property outside of the area proposed forannexation in orderto illustrate how comprehensive development could occur in the future. This property is included in the TOD district and is zoned LMR (Low Mix Residential). There has been a change in one of the owners of the proposed property, Mrs. Frey has sold her portion of the property to Mr. MacLellan. The proposed annexation meets all requirements for annexation as stated in the Municipal Code Book. Mike Quilty made a motion to approve Resolution No. 968, A Resolution Declaring the Annexation of 5.1 Acres of Land Located on the East Side of Pacific Highway, South of Miller Estates Subdivision and West of Griffin Creek into the City of Central Point, Oregon (Crews, MacLellan St Cedar Park Group, LLC (37 2W 03B; TL 700, 800 8~ 900)). Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Election of Council President Mr. Messina explained that the City Charter requires that the City Council elect a Council President from its membership each odd-numbered year. Bill Stults was the former Council President. In the Mayor's absence, the Council President presides over the Council. If the Mayor is unable to perform the functions of that office, the Council President acts as Mayor, but does not forfeit the right to vote. Kay Harrison nominated Bill Stults as Council President. Donna Higginbotham seconded. Mayor Williams asked if there were any other nominations. Kay Harrison made a motion to close the nominations. Donna Higginbotham seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna City of Cent~~il Point City Council Minutes Jviu:uy 23, 2003 Page 6 Higginbotham, yes; Mike Quilty, yes; and Bill Stints, abstain. Motion approved. Dick Halley made a motion to elect Bill Stints as Council President. Mike Quilty seconded. Rotl Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stints, abstain. Motion approved. B. Presentation by Jackson County Roads and Parks Item discussed above. C. Recommendation for Appointment to the Budget Committee Item discussed above. D. Recommendation for Appointment to the Citizens Advisory Committee Item discussed above. E. System Development Charge Agreement Renewal with Medford Water Commission Public Works Director Bob Pierce stated that the Medford Water Commission adopted a system-wide system development charge (SDC). The SDC was enacted in order to allow new customers to "buy-in" to the system and thereby reduce future water rate action for all of our existing customers. The commission, cities and districts collect these SDCs upon new meter installations or issuance of building permits. The fees are turned over to Medford Water Commission quarterly and are used to pay for the planned expansions of the treatment plant and transmission facilities. The SDC charge was revised in 1997 and again in 2001. In the latest revision of the SDC, adopted in 2001, the charge for the smallest meter size was set at $782.69. The Commission feels that the collected SDCs have met the objectives that they were originally intended for and that the agreement should be renewed .for an additional five years. Bill Stints made a motion Authorizing the Mayor to sign the System Development Charge Agreement with the Medford Water Commission. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stints, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Williams reported that: City ol~ Centr<rl Point City Council Minutes J~muary 23, 2003 Page 7 • he attended the corner stone laying at the site for the, new Masonic Lodge on Vilas Road. There were approximately 100 people in attendance. • he attended the MPO Summit to discuss regional issues. IX. CITY ADMINISTRATOR'S REPORT Mr. Messina reported that: • he was pleased with the work done at the Council Retreat on January 11. He has drafted notes regarding the items discussed. • he attended the MPO Summit. • there will be LOC training classes held in Ashland. He encourages Council to attend. X. COUNCIL REPORTS Kay Harrison reported that: • she attended the MPO summit on behalf of RVTD. • she also attended the Southern Oregon Regional meeting regarding telephone boundaries. Mike Quilty reported that: • he attended the MPO summit meeting. He updated the Council on the voting boundaries and where the money would be coming from. • he attended the Park Master Plan meeting. Bill Stults reported on the meeting that he has attended: • Park Commission • Park Master Plan • Medford Water Commission Meeting • Sewer Rate Commission Dick Halley reported that he attended the Expo Fair Board meeting. He stated that bids will be going out soon for the construction. He has also been asked to be on the Design Committee for the Amphitheater. XI. DEPARTMENT REPORTS Police Chief Mike Sweeny reported that: • the department has completed another step toward Accreditation. • the Ashland Police and Fire Departments have voted to combine communications with the City of Central Point. City of Central Point City Council Minutes Janu.uy 23, 2003 Page 8 • the department was awarded a $7,000 grant for training room equipment. Planning Director Tom Humphrey reported that: • there will be an East Pine Street corridor meeting on January 30, at 12:00 in City Hall. • they will be applying for a grant to help restoration of Griffin Creek. • he appreciates the quick turn around City Attorney Doug Engle provided on the Downtown Improvement Loans. • the Planning Department would like to renew efforts to enforce outside storage. They will be working with Sinyards to clean up that property. Building Official Lois DeBenedetti reported that in April the State will be adopting new Residential Codes. This will effect the City Codes. Public Works Director Bob Pierce reported that: • the storm drain cleaning project is almost complete. • they are now testing fire hydrants, blow off valves and air relief valves. Parks and Recreation Coordinator Nancy Hanson reported that: • the Park Master Plan survey will be going out in City water bills this month. • she attended an Oregon Parks and Recreation Conference in Ashland. • the Department has received a couple of small grants from the Arts Council and Reading program. XII. ADJOURNMENT Nate Banry moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 9:07 p.m. The foregoing minutes of the January 23, 2003, Council meeting were approved by the City Council at its meeting of February 13, 2003. Dated: Z " ~ $ -~3 ~n~ ` , Mayor Hank Williams ATTEST: Deputy City Recorder _1 ~,