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HomeMy WebLinkAboutCM010903CITY OF CENTRAL POINT City Council Meeting Minutes January 9, 2003 i. OATH OF OFFICE Mayor Hank Williams administered the Oath of Office to Council Member Elect Nathan Banry. I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:03 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrision, and Bill Stults were all present. Donna Higginbotham, and Mike Quilty were excused. City Administrator Phil Messina; City Attorney Doug Engle; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of December 12. 2002. City Council Minutes Bill Stults made a motion to approve the minutes as presented. Dick Halley seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES There were no public appearances. VII. ORDINANCES AND RESOLUTIONS A. Ordinance No. 1832, An Ordinance Amending Central Point Municipal Code Section 15.04.010 Pertaining to Building Codes -Second Reading Building Official Lois DeBenedetti explained this is the second reading of an Ordinance that will amend and bring current Title 15 of the Central Point Municipal Code. Codes are generally re-adopted every three years coinciding with the nation and State of Oregon adoption of nationally recognized codes. The adoption of the new codes will not affect the City of Central Point Building Department fees. Ciry of Central Point City Council Minutes January 9, 2003 Pagel Kay Harrison made a motion to approve Ordinance No. 1832, An Ordinance Amending Central Point Municipal Code Section 15.04.010 Pertaining to Building Codes. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved. B. Ordinance No. 1833, An Ordinance Repealing Chapter 1.28 of the Central Point Municipal Code. City Administrator Phil Messina explained that this item was brought to his attention by City Attorney Doug Engle. After Ballot Measure 7 passed, a Measure relating to "takings" of certain private property under certain land use actions, the City of Central Paint enacted Chapter 1.28 into the CPMC to be in compliance with the Measure. On October 4, 2002, the Oregon Supreme Court held that Ballot Measure 7 was void due to the separate vote requirement of the State constitution. Due to this ruling, the City needs to repeal Chapter 1.28 of the Central Point Municipal Code. This Ordinance is declaring an emergency and the second reading waved. The Ordinance would be effective immediately. Bill Stults made a motion to approve Ordinance 1833, An Ordinance Repealing Chapter 1.28 of the Central Point Municipal Code, regarding "Claims for Compensation" declaring an emergency. Dick Halley seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; and Bill Stults, yes. Motion approved. C. Resolution No. 962, A Resolution Declaring the City Council's Intent to Amend the City of Central Point Comprehensive Plan, Zoning Map and Title 17 of the Central Point Municipal Code Planning Director Tom Humphrey explained that .over the past few years the City acquired property off Hamrick and Vitas Roads that it has identified for a City Park. Central Point's Masonic Lodge annexed property adjacent to the park land for continued use as a Cemetery and for redevelopment as a new lodge site. City Planning Staff believe that it would be wise to create a new zoning category for "Civic" use and to rezone the land from residential use to civic. In order to prepare changes in the Comprehensive Plan and Zoning Ordinance, a resolution of intention is required. This will allow the changes to be reviewed by the Citizens Advisory Committee, the Planning Commission and finally by the City Council in the form of Comprehensive Plan and Zoning Ordinance amendments. Kay Harrison made a motion to approve Resolution No. 962, A Resolution Declaring the City Council's Intention to Amend the City of Central Point Comprehensive Plan, Zoning Map and Title 17 of the Central Point Municipal Code. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved. City of Central Point City Council Minutes January 9, 2003 Page 3 D. Resolution No. 963, A Resolution Issuing a Final Order on the Planning Commission Decision Approving a Tentative Plan for Jackson Oaks Subdivision, Phases 2 and 3 Mr. Humphrey explained that at the City Council meeting on December 12, 2002, the Council pulled for review an item that the Planning Commission had approved on December 3, 2002, regarding a Tentative Plan for Jackson Oaks Subdivision. On December 17, 2002, the City Council held a Study Session to discuss the triggers and annual review for the TOD pre-annexation development agreement. During the meeting the Council considered a staff presentation and viewed a comparison of the Pine Street construction and Twin Creeks TOD schedules. A resolution has been prepared issuing the final order of the City Council setting forth the Planning Commission conditions of .approval for the tentative plan ..and findings of fact and conclusions of law in support of this approval. There was discussion regarding the two Rail Road crossings, the time line for the new railroad crossing application, and the amount of units that may be constructed once the Pine Street Intersection is improved. Dick Halley made a motion to approve Resolution 963, A Resolution Issuing a Final Order on the Planning Commission Decision Approving a Tentative Plan for Jackson Oaks Subdivision, Phases 2 and 3. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission Report for the meeting on January 7, 2003: 1. Continued a request by Melvin Spires to subdivide a 0.97 acre parcel of land into 4 residential tax lots at 3606 Bursell Road. The subject property is located north of Pittview Road in the R-1-8, Residential Single-Family zoning district. The Commission continued the public hearing to February 18, 2003, at the recommendation of City staff so they can facilitate a meeting with the applicant and an adjacent property owner who has inquired about developing his land south of the subject property on Pittview Road. Staff also wanted an opportunity to explore better access options with both property owners. 2. Approved a conditional use permit submitted by Fire District #3 to construct a 2700 square foot addition to an existing fire station. The subject property is located on north Pacific Highway (Hwy 99) and is C-5, Thoroughfare Commercial and TOD Corridor-GC, General Commercial (overlay) zoning district. The municipal code requires a conditional use permit for new public facilities or expansion in the TOD Corridor. City oC Central Point City Council Minutes J~uuy o, 2003 Pa~c 9. The Commission approved the use permit subject to a realistic application of the new zoning district ~ requirements, including building design, landscaping and parking. Existing public and private improvements and utilities will be retrofitted to accommodate the building expansion. 3. Denied a request by Dallas Page to construct a three story house in Cedar Shadows Planned Unit Development east of Freeman Road. This item was considered as a modification to earlier approved plans because it was a departure from housing units portrayed'by the proponent in the original design. The commission denied the request because 1) utility easements did not prevent the construction of a two story home of similar area; 2) the side yard setbacks were not being widened with the corresponding change in height and 3) neighboring property owners had been told that the development would be limited to two story dwellings. The Commission also discussed public and private access to infill development and endorsed a discussion paper introduced by the Planning and Public Works Departments. Mr. Humphrey presented the handout to the Council. Bill Stults made a motion to approve the Planning Commission report for January 7, 2003. Dick Halley seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved. B. Recommendations for Park Commission Parks and Recreation Coordinator Nancy Hanson explained that there are two vacancies on the Park Commission. She has received letters of interest from Patrick Socia and Pete Brown, both residents of Central Point. Staff recommends appointing these two individuals to the Park Commission. Bill Stults made a motion to appoint Patrick Socia and Pete Brown to the Central Point Park Commission. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved. C. Project Contracts Public Works Director Bob Pierce explained that through the competitive bidding process, the City has received bid proposals for two separate projects. The first is construction of 8-inch water lines down Oak and Alder Streets. The City received six proposals. The low bid was from Pacific Pipeline in the amount of $208,837. This company has done work for the City in the past and they have been reliable and competent. The second is to design an 8-inch water line along Sierra Vista Drive and Temple Drive. The City received only one bid proposal for this project. Hammond Engineering submitted a bid in the amount of $23,363.55. The City's estimate of the cost to complete the design work was $21,000. Hammond Engineering has done a great deal of work for the City and we have found them to be consistently reliable and competent. City of Central Point City Council Minutes January 9, 2003 Page 5 Nate Banry made a motion to award the bid for the Oak and Alder Streets 8-inch water lines to Pacific Pipeline in the amount of $208,837. Bill Stults seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved. Dick Halley made a motion to award the bid for the Sierra Vista Drive and Temple Drive 8-inch waterlines to Hammond Engineering in the amount of $23,363.55. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved IX. MAYOR'S REPORT Mayor Williams Reported that he has not had a chance to attend any meetings as Mayor, but he has met with the Mayor's of both Ashland and Medford. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • in December he went on a ride along with Police Officer Jewell. He commends Chief Sweeny on the professionalism and training of the Central Point Police Department Staff. • a Technology Committee has been established for City Hall Staff. The Committee will review program standards and purchasing of technology products used by City Hall. • he has been planning the Council/Staff retreat for Saturday, January 1 l to • he has had a couple of meeting with the Library construction staff. He will report more at a later date. • he attended the 4 Oaks grand opening, and was very impressed by the facility. • the Library Committee would like a Central Point Council Member to be on their design committee. • there will be a Study Session on Tuesday January 14tH the Medford Water Commission will be in attendance. • Council Member Halley has requested changing the dates of Study Sessions. The current schedule conflicts with the Fair Board :Meetings, and it is felt that he should be in attendance at those meetings. Mayor Williams has suggested moving the Study Sessions to Mondays. The Council agreed to change the Study Session dates to the third Monday of the month. The third Monday in February is a holiday. The February Study Session will. be held on the 24`n. XI. COUNCIL REPORTS Kay Harrison reported that she attended the 4 Oaks grand opening also, she was very impressed and hopes that more businesses decide to join in on the concept. Bill Stults asked about the Water Rate Study. Mr. Pierce stated that it is almost complete and staff will return to Council at a later date. City of Central Point City Council Minutes January 9, 2003 Page 6 Dick Halley reported that he received information from the LOC conference regarding a Gold Safety Award for the City of Central Point. ,; .. Nate Banry reported that he attended the First Park Master Plan Committee meeting. And stated that he will not be able to attend the Council Retreat. XI1. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that the flooding the City had during the last few storms was minimal and handled by staff before it got out of control. Most of the normal flood areas were not a problem because staff has cleaned out all the storm drains within the city, allowing the water flow to continue. Building Official Lois DeBenedetti updated the Council on School District No. 6 construction projects and completion dates. Finance Director Bill Brugger presented the Financial Statements ending November 2002. Planning Director Tom Humphrey reported that: • there will be~ a meeting of the Board of Southern Oregon Land Conservancy on February 15, 2003 to discuss stream restoration in Twin Creeks. • there will be a Citizens Advisory Committee meeting on January 28, at 6:30 to discuss zone changes. • there will be a meeting to discuss the east Pine Street Corridor on January 30, 2003. • the City will be applying fora Grant offered from Air Quality for Street Improvements. • there are two new antique stores in the Old Burtons Pharmacy building, they will be working with the City for facade improvement loans. Parks and Recreation Coordinator Nancy Hanson reported that: • the attendance for the after school program is growing, there are 32 students at each site. • the recreation staff is looking into creating summer camps for students. • the Park Master Plan Committee will be creating surveys and community meetings to be held over the next 6 months. • we have been talking with the State regarding the Grant for the Skate Park. We are still eligible to apply for the matching funds grant but the Council would need to pass a Resolution authorizing the city to apply for the grant from Land and Water Conservation Fund Program. Nate Banry made a motion to approve Resolution No. 964, A Resolution of the City Council of the City of Central Point, Oregon, Authorizing the City of Central Point to Apply for a Government Grant from the Land and Water Conservation Fund Program, Distributed by the Oregon Parks and Recreation Department for Construction of a Skate Park Central Point Community Park and Delegating -~ City of Central Point City Council Minutes January 9, 2003 Page 7 Authority to the City Manager to Sign the Application. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes, and Bill Stults, yes. Motion approved. XIII. ADJOURNMENT Bill Stults made a motion to adjourn. Nate Banry seconded. All said aye and the meeting was adjourned at 8:25. i The foregoing minutes of the January 9, 2003, Council meeting were approved by the City Council at its meeting of January 23, 2003. Dated: t l a~ I b3 A' Deputy City Recorder Mayor Hank Williams