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HomeMy WebLinkAboutCM121202CITY OF CENTRAL POINT City Council Meeting Minutes December 12, 2002 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Nate Banry, Dick Halley, Kay Harrision, Donna Higginbotham, Mike Quilty and Bill Stults were all present. City Administrator Phil Messina; City Attorney Doug Engle; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of November 14, 2002. City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES Medford Mayor Lindsay Berryman Mayor Berryman explained that four years ago, she and Mayor Walton began their terms at the same time. She stated that she has enjoyed working with Mayor Walton. She presented him with candy to represent a sweet retirement. He has done a great job for the City of Central Point and the Medford City Council will miss him. Evelyn Kinsella, Food and Friends Ms. Kinsella presented the Council with a thank you and Christmas card from Food and Friends featuring local residents. The card is in appreciation for all the support the Council has given the program over the last year. Mayor Walton closed the Public Appearances portion of the meeting. VII. SPECIAL RECOGNITION Chuck Root, BCVSA Mr. Root presented the Mayor with a special oak fixture with a letter of appreciation for all the work that he has done with BCVSA. The citizens and staff of BCVSA will miss working with him. City of Central Point. City Council Minutes December I2, 2002 Page 2 Council Member Bill Stults presented the Mayor with a Certificate of Appreciation from the Council and Citizens of Central Point. He has spent several years improving the livability within Central Point. He will be missed in City Hall. VII. ORDINANCES AND RESOLTUIONS A. Resolution No. 959, A Resolution Canvassing the Votes Cast at the General Election Held on November 5, 2002. City Administrator Phil Messina stated that the City Charter requires that the City Council canvass all election returns at the first regularly scheduled meeting following receipt from the County Clerk of the certification of election results. The City received the election report from the Jackson County Clerk on November 21, 2002. The attached resolution canvasses the total number of votes cast at the election, the votes cast for each person, the name of each person elected to office and the office to which they have been elected. It further directs the City Administrator to prepare; sign and deliver a certificate of election to each person elected within thirty days after the canvass. Mayor Hank Williams 3,127 votes Ward I Donna Higginbotham 2,958 votes Ward II Michael Quilty 2,966 votes Ward III Nathan Banry 3.044 votes Dick Halley made a motion to approve Resolution No. 959, A Resolution Canvassing the Votes Cast at the General Election Held on November 5, 2002. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Resolution No. 960, A Resolution in Support of the Central Point Park Master Plan Process. Parks and Recreation Coordinator Nancy Hanson explained that at the last Study Session the Council discussed the process for applying for state and federal grants. In order for the City to be considered for several of the grants available they must have in place a Park Master Plan. This resolution states that the:Council is in favor of the Park Master Plan Process that was discussed at the Study Session. ,She recommended that the Council appoint Jim Harleman as Chairperson of the Park Master Plan Committee. Bill Stults made a motion to approve Resolution No. 960, A Resolution in Support of the Central Point Park Master Plan Process Appointing Jim Harleman as Chairperson of the Committee. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. C. Resolution No. 961, A Resolution Endorsing an Outdoor Amphitheater Agreement with the Jackson County Fair Board and Authorizing the Mayor to Act on the City's Behalf. Planning Director Tom Humphrey presented a Resolution endorsing an agreement with the Jackson County Fair Board regarding the Outdoor Amphitheater stipulating rules and regulations to be in place in order to protect the citizens of Central Point. He explained that the City has been working with the Jackson County Fair Board, Expo Staff and the County Council's office to arrive at an Outdoor Amphitheater Agreement that will mitigate unwanted noise and satisfy the quality of life concerns raised by City residents and Council members. After several months of negotiating, the City and County have worked out an agreement that is believed to be mutually beneficial and that has adequate safeguards for both parties. City of Central Point City Council Minutes December 12, 2002 I've 3 He explained that the County Board of Commissioners have held the first reading of an Ordinance which regulates sound levels at the proposed amphitheater. The agreement is between the City and the Fair Board but has provisions for appeal to the County Board of Commissioners. The City Attorney and former City Council member Dennis Richardson have reviewed the ordinance and agreement for content and found it to be acceptable. There was discussion regarding the traffic control plan and who would be responsible for sound management. Mr. Messina explained the annual review process. The noise management plan and traffic plans may be adjusted on an annual basis after each season has ended. Mr. Humphrey explained details of the Land Use Application. There was concern regarding the broadness of Paragraph 5, in the agreement giving approval to the Land Use Application. Mr. Humphrey stated that the traffic and sound control management plans are incorporated within the Land Use Application. City staff will continue to work with the County Fair Board to make this a successful venture for all of Jackson County including Central Point residents. Chris Borovansky, Jackson County Expo Mr. Borovansky stated that he has appreciated the concerns of the Council and Citizens of Central Point. He explained that the partnership between the City and the Fair Board is just beginning and they will continue to work together so that the impact on Central Point residents will be minimal. Mike Quilty made a motion to approve Resolution 961, a Resolution Endorsing an Outdoor Amphitheater Agreement with the Jackson County Fair Board and Authorizing the Mayor to Act on the City's Behalf. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, no; Mike Quilty, yes; and Bill Stults, yes. Motion passed. C. Ordinance No. , An Ordinance Amending Central Point Municipal Code Section 15.04.010 Pertaining to Building Codes -First Reading Building Official Lois DeBenedetti explained that this Ordinance amends and brings current Title 15 of the Central Point Municipal Code. Building Codes are generally re- adopted every ,three years coinciding with national and state adoption of nationally recognized codes. Other purposed changes update code section numbers and clarify or update language. The proposed Ordinance updates the Mechanical Specialty Code, and the Electrical Specialty Code. The adoption of the new codes does not affect the City of Central Point Building Department fee schedule. Dick Halley made a motion to pass on to second reading an Ordinance Amending Central Point Municipal Code Section 15.04.010 Pertaining to Building Codes. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Appointments to Planning Commission, Park Commission, Citizens Advisory Committee and Budget Committee Mr. Messina explained the various positions among the committees that are either vacant or up for reappointment. He stated that there were several individuals that are still interested in continuing to serve on the committees and that the Council could reappoint those individuals and/or choose others to serve. City Staff recommended that Chuck Piland continue as Planning Commission Chair, and Candy Fish as Vice-Chair; for the Park Commission they recommend Jim Harleman as Chair. Staff will return with recommendations for the vacancies on committees at a later date. City of Cenh~>I Point City Council Minutes December 12, 2002 Page 4 Mike Quilty made a motion to reappoint Candy Fish and Wayne Riggs to the Planning Commission and appoint Chuck Piland as Chair and Candy Fish as Vice- Chair. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. Kay Harrison made a motion to reappoint Ralph Hale, Marlene Watson, Jim Harleman, Mack Lewis, and Eleanor Holbrook to the Park Commission and appoint Jim Harleman as Chair. Bill Stults seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. Bill Stults made a motion to reappoint Opal Heierle to the Budget Committee. Kay Harrison seconded. Roll. Call: Nate Banry, yes; Dick Halley, .yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission report for December 3, 2002: 1. Approved a request by Cal Lanfear and Bob Fellows to subdivide 1.04 acres of land into four residential tax lots at 4993 Hamrick Road. The subject property is located 175 feet west of Naples Drive and north of Hamrick/Vilas Road in the R- 1-8, Residential Single-Family zoning district. The Commission granted tentative plan approval subject to, specific requirements for 1) common access to all four lots from Hamrick/Vilas Road; 2) the extension of public utilities and infrastructure and 3) the creation of public utilities easements which will satisfy the Public Works Department. 2. Approved a site plan submitted by the Central Point Masonic Lodge to construct a new 10,080 square foot lodge building. The subject property is located north of the Central Point Cemetery on Hamrick Road and is in the R-1-8, Residential Single Family zoning district. The site plan also depicted the foot print for adrive- through coffee stand but the zone does not allow for commercial uses. Therefore, in a separate motion the Planning Commission recommended that the City Council consider amending the comprehensive plan and changing the zoning for the lodge property, the cemetery and Don Jones park to a civic designation which would permit concession stands. The commission approved the site plan subject to the creation of a common driveway for use by the Masons and the City for Don Jones. Park. Sidewalks will be constructed along the driveway and north of the driveway along Hamrick Road. Parking will be paved in phases, landscaping and lighting will be installed as part of the development and the City will collaborate with .the Masons on the extension of public utilities. 3. Approved a request by Michael and Janet Sowell to subdivide 1.66 acres into five residential tax lots at 861 Isaac Way. The subject property is currently occupied by a single family dwelling and three mobile homes in the R-2, Residential Two Family zoning district. The Commission approved the tentative plan subject to 1) the inventory and preservation of significant trees on site; 2j the installation of sidewalks and 3) the satisfaction , of other requirements by the ..Public Works Department. The mobile homes on the property will be replaced by stick built, single family dwellings. 4. Approved a tentative plan fora 55 lot residential subdivision known as Jackson Oaks, Units 2 and 3. The subject property is located north of Tulane Avenue in the TOD-LMR, Low Mix Residential zoning district. The proposal divides 27.17 City of Central Point City Council Minutes December 12, 2002 Page 5 acres into 54 residential lots and one 7.23 acre civic area. Alleys, pedestrian walkways and bicycle trails are also part of the subdivision design. The Planning Commission made its decision based upon the Twin Creeks master plan, changes by the applicant in response to public feedback during the master planning process, testimony presented at the public hearing, and finding of fact articulated m the master plan and municipal code sections dealing with TOD zoning. The Commission imposed conditions recommended by the Planning and Public Works Departments and stipulations agreed to by the applicant. The Commission found that the proposal met the requirements of the CPMC and approved the request conditioned upon the City Council's annual review and approval of the Twin Creeks pre-annexation development agreement which involves "triggers" for each new phase of development. Mr. Humphrey explained that the TOD Annual Review will be discussed at the Study Session on December 17'h. He recommended that the Council approve the Planning Commission Report removing item 4 for review. Kay Harrison made a motion to approve the Planning Commission Report for December 3, 2002, removing item 4 for further review by Council. Mike Q u i I t y seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. C. Comprehensive Annual Financial Report Finance Director Bill Brugger presented the Comprehensive Annual Financial Report (CAFR) and explained that the City of Central Point has an audit performed annually. The audit combined with material provided by staff becomes the annual CAFR. The CAFR has received the Certificate of Achievement for Excellence'in financial reporting for the sixteenth year in a row. VIII. MAYOR'S REPORT Mayor Walton reported that: • There will be a Study Session on December 17'h at 6:00 p.m. to discuss the TOD annual review, jurisdictional transfers, and possible condemnation of property. • There will be an Executive Session tonight to discuss property transaction. • It has been a pleasure to work with the Council and City Staff. IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: e he met with library representatives regarding future construction on the City lot. • he attended the County Commissioners meeting where they had the first reading of a sound ordinance for the amphitheater. • he attended a public managers meeting. • the City Council and Staff retreat will be held in Ashland on January 11'h. • it has been a pleasure to work with Mayor Walton and staff hopes he will continue to stay involved with city business. X. COUNCIL REPORTS Dick Halley reported that: City of Central Point City Council Minutes December 12, 2002 Page 6 • he attended the County Commissioners meeting regarding the Amphitheater Sound Ordinance. • he would like to have more information regarding the "Aging Well Program" that was discussed at the. County Commissioners meeting. If anyone has information please contact him. Bill Stults reported that: • It has been a pleasure to work with Mayor Walton and he will be missed at the meetings. • he would like know when the water rate study will be completed. Mr. Messina stated that Public Works Director Bob Pierce is working on the report and will present it to the Council after the first of the year. Mike Quilty reported that: • he has been attending the MPO meetings. They would like to change the way votes are counted to a weighted vote, rather then a vote per entity. He would like to know the direction the Council would like to vote. • he met with Karen Lynch from Crater High School regarding students on City committees. They would like to see a list of the positions available for students. Kay Harrison reported that: • she will miss working with Mayor Walton, and thanks him for his encouragement to get involved in City Government. Donna Higginbotham reported that: • she attended a Greenway Committee meeting. • she has enjoyed working with .Mayor Walton and will miss him at the Council Meetings. XI. DEPARTMENT REPORTS Planning Director Tom Humphrey reported that: • he attended an RVACT meeting. • John Vial from ODOT will be attending the Council Study Session on December 17tH • he has been attending meetings regarding the I-5 viaduct construction. • the City will be applying for a Transportation Enhancement Grant designated to improve pedestrian traffic and bike paths. • he will be attending a retreat regarding regional problem solving. • staff has been working with other entities regarding loans for downtown businesses to help with revitalization. • an antique store will open in the old Burtons Drug Store space on Pine Street. • there will be an open house for Four Oaks Plaza on Saturday, December 14tH Parks and Recreation Coordinator Nancy Hanson reported that: • the Park Commission has decided on several names for future City Parks and will be presenting them to the Council after the first of the year. • the Community Christmas Celebration will be held on December 13'n, beginning at 4:00 p.m. and the Tree Lighting Ceremony will be at 6:00 p.m. • over the last year the Parks and Recreation Department has had over 400 volunteers for various projects. 0 n City of Ccntril Yoiut City Council Mumtes December 12, 2002 Pa~c 7 Finance Director Bill Brugger reported that: • the rehabilitation program is full with a waiting list. They will be dismantling at least three wood stoves with this program. Building Official Lois DeBenedetti reported that: • Mike Duncan of Duncan Development has moved his offices into Central Point. Police Chief Mike Sweeny reported that: • the City has completed all the standard requirements and hope to be fully accredited in April, 2003. • he has been attending regional meetings regarding funding for 911. • the Police Department will be handing out glow-in-the-dark sticks to kids participating in the Community Christmas. Bill Stults made a motion to adjourn into Executive Session at 8:58 p.m. to discuss real property transactions under ORS 192.660(1)(e). Mike Quilty seconded. All said aye, and the meeting was adjourned into executive session. XII. EXECUTIVE SESSION Council reconvened into open session. No action was taken. 1 XIII. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 9:35 p.m. The foregoing minutes of the December 12, 2002, Council meeting were approved by the City Council at its meeting of January 9, 2003. L, Dated: ~~/~~ Mayor Hank Williams