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HomeMy WebLinkAboutCM111402CITY OF CENTRAL POINT City Council Meeting Minutes November 14, 2002 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Donna Higginbotham, Mike Quilty, Nate Banry, Dick Halley, Kay Harrison, and Bill Stults were all present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bilt Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Deputy City Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of October 24, 2002, City Council Minutes Nate Banry made a motion to approve. the minutes as presented. Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; -Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and BiII Stults, yes. Motion approved. VI. PUBLIC APPEARANCES There were no public appearances. VII. ORDINANCES AND RESOLUTIONS A. Resolution No. 958, a Resolution Declaring the Annexation of 5.88 Acres of Land Located on the South Side of Vilas Road, and the East Side of Hamrick Road into the City of Central Point (Applicants: City of Central Point, Tax Lot 3000) Planning Director Tom Humphrey explained that the proposal involves the annexation of approximately 5.88 acres. The city is the property owner and intends to use the site, once combined with an adjoining three acre parcel, for a regional park. The City acquired the property in 1999 with the intention of creating a regional park. The area has been surveyed and cleaned up in preparation for development. Once a Park Master Plan has been completed the park will be developed along with other parcels designated for parks. The City has been working with the Masonic Lodge in order to share entrance into the park area to limit access to HamrickNilas Road. Eventually there will be a signal located at the intersection of New Haven Rd and the Masonic Lodge entrance to the cemetery. We have been working with the Masonic Lodge to utilize that entrance for the park as well, and share parking. City of Central Point City Council. Minutes November 14, 2002 Page 2 Mike Quilty made a motion to approve Resolution No. 958, A Resolution Declaring the Annexation of 5.88 Acres of Land Located on the South Side of Vilas Road and the East Side of Hamrick Road into the City of Central Point, Oregon. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved VIII. BUSINESS A. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission report for the meeting of November 5, 2002. Approved a request by Darren Lecomte, Phyllis Wolfard, and Chris Adderson to expand the Cedar Shadows PUD boundary and subdivide three tax lots into a twelve lot residential subdivision to be known as Mingus Creek Estates. The PUD boundary expansion would permit joint use of Shadow Way, create a housing development similar in design and density to Cedar Shadows and allow the applicants to work around topographic limitations on the site. The subject property is located in the R-3, Residential Multiple Family zoning district. The Commission approved the preliminary development plan subject to: 1) the dedication of additional right-of-way on Freeman Road; 2) limiting access to Freeman Road; 3) adjusting the yard setbacks along Freeman Road; 4) working out a street maintenance agreement with the Cedar Shadows Homeowners Association; and 5) satisfying typical recommendations and requirements of the Public Works Department. The applicants were in agreement with the conditions of approval. Residents of Cedar Shadows who were in attendance were pleased with the Commission's decision and will be collaborating with the applicants prior to the submission of a final development plan. Kay Harrison made a motion to approve the Planning Commission Report as presented for November 5, 2002. Dick Halley seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved B. Summerfield Wetland Disposition Public Works Director Bob Pierce explained the history behind the Summerfield Wetland area. He stated that when the subdivision was developed it contained a wetland and required mitigation by the developer in the form of either providing .45 acres of newly created wetland area or pay the DSL Wetland Mitigation Bank Revolving Fund $21,915.00. At the time of construction Mr. Buntin opted to construct the wetland area rather than pay the DSL fee. When the Summerfield Subdivision was final platted, the future wetland area was inadvertently dedicated to the City. Consequently, the City now owns the property in question, rather than Mr. Buntin. Area citizens have expressed a desire to have a park constructed in that neighborhood. City Staff is proposing that the City pay DSL $21,915 to satisfy the wetland mitigation issue and construct a park on the approximate .45 acres of land located at the northerly end of Vista Drive. It is possible that the City will acquire area in the TOD to satisfy Wetland Mitigation and the DSL money will then be returned to the City. G 1 r~l ~, There was discussion regarding the cost to the City for construction of a park this size. Mr. Pierce stated that they would hold neighborhood meetings to discuss options for the park. He estimates that construction of the park would be somewhere in the $68,000 range. City of Central Point City Council Minutes November 14, 2002 Page 3 Bill Ward, 1131 Lathrup Drive. Mr. Ward stated that because there is no park in that area of town, children play in the streets. They would like to keep their children safe and ask the Council to please designate this property for a City park. He stated that citizens in the area would be willing to help with any construction of the park to keep down the cost. Terry Buntin, Summerfield Subdivision Developer Mr. Buntin concurs with City staff and area residents. He would like to see a park constructed on the site. There was discussion regarding the storm water detention area and fencing to prevent children from playing in the pond area or the drainage pipes. Bill Stults made a motion for the City to pay DSL $21,915 to relieve Mr. Buntin of his obligation to DSL and to construct a City Park on the property originally designated for wetland mitigation in the Summerfield Subdivision. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. C. Stop Signs in New Haven Subdivision Mr. Pierce explained that the City has received a request from a resident of New Haven Subdivision that stop signs be installed on Jeremy St. at Scofield St. and at Naples Dr. Devenshire PI. at Scofield St. and at Naples Dr, and on St. James Way at Scofield St. and at Naples Dr. City Staff has researched stop sign warrants and neighborhood desirability and found the following: 1. Each requested stop sign meets warrant requirements per the manual on Uniform Traffic Control Devices (MUTCD) 2. Public Works staff visited homes in the area and the consensus was that Stop Signs were needed at the above mentioned locations. No person that staff contacted objected to the idea. Public Works staff recommends the installation of stop signs on the above mentioned streets. Mike Quilty made a motion to install stop signs in New Haven Estates as presented above. Kay Harrison seconded. Roii Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Walton reported that: • Mayor Elect Hank Williams was in the audience. • there will be a Study Session on November 18, 2002, at 6:00 to discuss the Parks Master Plan. • he attended LOC over the weekend. • he will be working with the State to increase tax on beer and wine. • he will be serving on a forum regarding updates to medicaid iri° Jackson County. • he is a member of a Citizens Review Board with Jackson County. City of Central Point City Council Minutes November 14, 2002 Page 4 IX. ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • congratulations are in orderfor Deputy City Recorder Deanna Gregory for achieving her Certified Municipal Clerk status with the International Institute of Municipal Clerks. Deanna has worked for three years attending classes and seminars to earn educational credits for this designation. • employee's helped Ruth Trevino celebrate her 22"d anniversary with the City of Central Point last week. • the City of Central Point has received a Safety Committee Award from LOC regarding the amount of accidents reported for the year. • the City of Central Point will be getting a recycling center to be located on highway 99. • he had a tour of RVCOG and was introduced to their staff. • he had lunch with City Attorney Doug Engle to discuss legal issues. • he met with Ed Olsen from the Medford Water Commission to discuss the possibility of having a study session with the Council in December to talk about water rights. X. COUNCIL REPORT Nate Banry reported that he attended a School District No. 6 Athletic Committee meeting to discuss Policies and Procedures for extra curricular activities and enforcement of the policies. Dick Halley stated that he had an educational time at the LOC Conference. Mike Quilty reported that he enjoyed the LOC Conference. Attended classes on legislative outlook for 2003, telecommunications franchises and skateboard parks. Kay Harrison enjoyed the classes and the networking at the conference. Donna Higginbotham would encourage the beer and wine tax if the proceeds went to local schools. XI. DEPARTMENT REPORTS Planning Director Tom Humphrey reported that: • a CAC meeting was held last week to discuss Brown fields such as the old mill site, the old auto wrecking site, and possibly the old dairy site. • at the TOD team meeting they discussed stream restoration and ways to budget the restoration with applications to the State for grants. • City staff will be meeting with realtors to help encourage property sales in Central Point. • he would like to discuss the jurisdictional transfer of portions of Highway 99 and the annual review for the TOD Master Plan at the December Study Session. Police Chief Mike Sweeny stated that the Cameras that were installed Downtown have been removed. The City will keep them for future use. As of November 24, 2002, the City has five standards remaining to fulfill for the Accreditation Program requirements. Finance Director Bill Brugger presented the Financial Statement. Public Works Director Bob Pierce reported that the Community Bible Church located on 10`h Street has begun construction. During this process an asbestos water line was discovered under the parking lot area. These types of water lines are not locate able by modern methods and the City did not realize this line was located there. The City has decided to ~~~ City of Central Point City Council Minutes November 14, 2002 Page 5 install a new waterline and fill the asbestos line with back fill so that it is solid and will not break. Due to time restraints of this project it is not feasible to wait for an RFP and stated that the City has declared an emergency and will complete the project with out the bid process. Construction to install the new waterline and back fill the asbestos line has begun. Parks and Recreation Coordinator Nancy Hanson reported that: • School District No. 6 has approached the City with a request that more after school activities be included in the Parks and Recreation Programs. They will have to assess the current after school activities to see if they can increase the program. • she attended a Rodeo Wrap Up meeting. Everyone was pleased with the events and they hope to expand the activities each year. • the Commurnty Christmas will be held on December 13'h, and the tree lighting will be held at 6:00 p.m. • there will be a Park Commission meeting on November 21S' XI. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 8:25 p. m. The foregoing minutes of the November 14, 2002, Council meeting were approved by the City Council at its meeting of December 12, 2002. Dated:.la~) 3~b~ ~ ayor Hank Williams ATTEST: Deputy City Recorder