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Home My WebLink AboutCM022604CITY OF CENTRAL POINT City Council Meeting Minutes February 26, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Dick Halley, Kay Harrison, Mike Quilty, and Bill Stults were present. Nate Banry and Donna Higginbotham were excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES V. CONSENT AGENDA A. Approval of February 12, 2004, City Council Minutes B. Authorizing the City to Apply for the Gordon Elwood Foundation Grant C. Authorization to Encumber funds to Lease Vehicles for the Police Department Bill Stults made a motion to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA There were no items removed from the Consent Agenda. VI. PUBLIC APPEARANCES There were no public appearances. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1008, A Resolution Declaring the Annexation of .096 Acres of Land Located on the West Side of Hanley Road, and South of Diego Court into . the City of Central Point, Oregon (Applicants: Mark 8~ Susan Rode (37 2W 10CB TL 2100)) Community Development DirectorTom Humphrey explained that the property owners would Clfy of Central Point Council Minutes February 26, 2004 Page 2 like to annex this property into the city in order to have access to City water. The property has been a county island since Duncan Development LLC annexed two adjoining tax lots one year ago as part of the Pheasant Creek subdivision. Although not included in the Pheasant Creek plan, this property could be further subdivided upon annexation without significant adverse effect to the surrounding area. The annexation request meets all required criteria. Mike Quilty made a motion approving Resolution 1008, A Resolution Declaring the Annexation of 0.96 Acres of Land Located on the West Side of Hanley Road, and South of Diego Court into the City of Central Point, Oregon. Kay Harrison Seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Public Hearing -First Reading of an Ordinance Amending the Central Point Zoning Map for Property East of Bursell Road and North and South of Pittview Avenue Mr. Humphrey explained the findings of fact. This is one of seven different comprehensive land use amendments and zone changes the City initiated last year as a house keeping effort. This action is considered legislative because the City is initiating it and is exercising its discretion to making changes to the zoning map. The proposal involves changing single family residential zoning in the Pittview area from an R-1-8 to R-1-6. This is an older section of town where 'in-fill' is an issue and where smaller minimums make the development of irregularly shaped lots easier. City planners are requesting that the zoning map.. be . amended.: Originally staff recommended that land be set aside for park and open space. However, staff has decided not to recommend that the new Civic and Open Space/Park zoning designation be applied to this particular area. Residents in the area are not in favor of zoning the property Park and Open space at this time. , Mayor Williams opened the public hearing.. There were no public comments. Mayor Williams closed the public hearing. Dick Halley made a motion to pass on to second reading an Ordinance Amending the Central Point Zoning Map for Property East of Bursell Road and North and South of Pittview Avenue. Bill Stults seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Special Presentation by ACCESS Mary Holbrook from ACCESS updated the Council on the events and services offered to Central Point residents. Ciiy of Cenfiai Point Council Minutes February 26, 2004 Page 3 B. Approval of Taylor Road Construction Contract Public Works Director Bob Pierce reported that the bid for reconstruction of Taylor Road opened on Wednesday, February 18, 2004. The City received eight bids ranging in price. The lowest bid from Pilot Rock Excavating was 13.8% over the Engineer's Estimate. Staff recommends awarding the bid to reconstruct Taylor Road to Pilot Rock Excavating in the amount of $344,498.50. Kay Harrison made a motion awarding the bid for reconstruction of Taylor Road to Pilot Rock Excavating in the amount of $344,498.50. Mike Quilty seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that: • He attended a meeting with City Administrator Phil Messina and Parks and Recreation Director Nancy Hanson to discuss possible funding of a Community Center. • attended the Study Session on SDC fees. • attended the Southern Oregon Business Conference and discussed Economy Issues for the Valley. • attended a meeting with Art Anderson from ODOT at City Hall to discuss projects around Central Point. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: he would like Council to adjourn into executive session this evening to discuss issues regarding employment and real property transactions. the recruitment for Police Chief will end tomorrow February 27, 2004. the City will be entering into Union negotiations in March. Xl. COUNCIL REPORTS Kay Harrison stated that she attended the Study Session regarding SDC fees. Mike Quilty reported that he attended the MPO meeting. Bill Stults reported that he attended the Medford Water Commission meeting and the Regional Waste Water Committee meeting. Dick Halley reported that he attended the Study Session and the first 4`h of July Committee meeting. City of Cenfral Point Council Minutes February 26, 2004 Page 4 X11. DEPARTMENT REPORTS Police Chief Mike Sweeny reported that: the City has received the first payment from auction On line. the Police Department was awarded a grant to help pay for over-time traffic safety. Finance Director Bill Brugger reported that: the new water rates will go into effect in March. the financial report for 7 months is complete. as of February 27th, he will be retiring due to the changes in PERS. Community Development Director Tom Humphrey reported that: • he attended a transportation meeting with ODOT. • staff will be working with staff to move items from the City Public Works Yard to their location on Hamrick Road. • Rogue Valley Bin has consented to sell property for the extension of Haskell Road. • the Four Oaks Center has been nominated for an Oregon Downtown Development Association award. • the City has contracted with RVCOG to help with Planning issues. • PacLand does not agree with the City's time line for the 120 day rule. This will mean that the city will conduct several Public Hearings through out the month of March: A special meeting of the Planning Commission will be held on_ March 18th and March 30`h; if appealed, the City Council will hold a public hearing on April 15th Public Works Director Bob Pierce reported: the Parks and Recreation Department has hired Shelly Brown as the new Parks and Recreation Secretary II. Staff has been working with some Eagle Scouts to work on projects for some of the parks in Central Point. he would like authorization from the Council for the City Administrator to sign a letter of Intent to participate in NPDES Storm Water Phase II permit application. Bill Stults made a motion authorizing the City Administrator to sign a letter of Intent to participate in the NPDES Storm Water Phase II permit application. Dick Halley seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. Building Official Lois DeBenedetti reported that the Motel 8 to be located on the Corner of Hamrick Road and Biddle Road have presented plans. They should receiving permits in a few weeks. City of Central Point Council Minutes February 26, 2004 Page 5 Bill Stints made a motion to go into Executive Session to discuss issues under ORS 192-660 (d) and (e). Kay Harrison seconded. All said aye. Meeting adjourned into executive session at 8:05 p.m. XIII. EXECUTIVE SESSION Dick Halley made a motion to return to regular session at 8:50 p.m. Bill Stuits seconded. All said aye. Mike Quilty made a motion to approve a contract with Bill Brugger until the end of the Budget Season. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stints, yes. Motion approved. Bill Stints made a motion authorizing the City to enter into an agreement with Wild River Orchards for Water Rights in the amount of $593,000. Kay Harrison seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Bill Stints, yes. Motion approved. XIV. ADJOURNMENT Bill Stints moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 8:55 p.m. The foregoing minutes of the February 26, 2004, Council meeting were approved by the City Council at its meeting of March 11, 2004. Dated: 3 `~S .O~{ Mayor Hank Williams ATTES City Recorder