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HomeMy WebLinkAboutCM030801CITY OF CENTRAL POINT City Council Meeting Minutes March 8, 2001 REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, Donna Higginbotham, and Bill Stults were all present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of February 22, 2001 City Council Minutes Bill Stults noted a change to page five of the minutes. The motion to continue past 10:00 p.m. should show in the roll call that he voted "No". He explained that his reason for voting no was because he felt that council meetings have been running too late with discussion of items that are not on the agenda. He stated that the public is not able to comment on these items if they are not placed on the council agenda. He also felt that it was not fair to require City Staff to put in so many extra hours because the Council Meetings run so late. He stated that a time limit should be put on discussion items such as public appearances and other reports. Bill Stults made a motion to approve the minutes as corrected. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES Mack Lewis, Park Commission Member Mr. Lewis wanted to clarify a potential conflict of interest. He stated that he will be opening a skateboard retail shop in Central Point. He does not want people to think this has anything to do with his position on the Park Commission. He stated that he would still like to continue on the Commission but will refrain from all discussion and voting regarding the Skateboard Park. He would also like to continue to serve as an advisor to the Youth Skateboard Park Committee. Jim Rose, Central Point Resident Mr. Rose stated that several residents from Donna Way and Rachel Drive would like to voice their concerns regarding the Brookfield Estates Subdivision. They are concerned about making Donna Way a through street. Mayor Walton suggested that this item be brought before the Council at a Study Session. The Council decided to have a study session on Friday, March 23rd, at 6:00 p.m. This will provide staff time to gather information and provide notice to the residents in that area. City of Central Point Cin~ CounciCMinures Mnrcti 8, 2001 Pnye 2 Mayor Walton closed the Public Appearances portion of the meeting. VII. BUSINESS A. Resolution 903, Assessment of Weed Abatement Costs - 447 Ash St. City Administrator Jim Bennett explained that the Code Enforcement Officer inspected the property at 447 Ash Street on May 24, 2000, and determined that the property was in violation of the City's weed abatement ordinance. A Notice of Violation was sent. The weeds were not removed within the specified time and City crews were sent to remove the violation. An assessment notice was sent to the property owners by certified mail explaining the City's intention to assess the property for the costs of the abatement. There has been no response from the property owners. The proposed Resolution will state that the sum of $117.28 shall be assessed against the property located at 447 Ash Street, Central Point, Oregon. Donna Higginbotham moved to approve Resolution 903, A Resolution Assessing Costs of Weed Abatement at 447 Ash Street (37 2W 11 BB Tax Lot 5500). David Gilmour seconded. Roll Call: Motion passed unanimously. B. Resolution 904, Amending the City of Central Point Classification Plan - Engineering Assistant to Senior Public Works Technician Public Works Director Bob Pierce requested that the Engineering Assistant position be changed to a Senior Public Works Technician position. The duties of this position would be essentially the same as those of the Engineering Assistant with the exception of the elimination of certain specific engineering duties and an added emphasis on project oversight and contract administration. The proposed resolution would amend the City of Central Point Classification Plan. Bill Stults made a motion to approve Resolution 904, Amending the City of Central Point Classification Plan -Engineering Assistant to Senior Public Works Technician. Roll Call: Motion passed unanimously. C. Resolution 905, Amending the City of Central Point Adopted Budget for Fiscal Year 2000-2001 Mr. Pierce explained that the Public Works shop addition caused a shortfall in the Capital Outlay allocation for the Public Works Equipment Rental Fund. The proposed Resolution authorizes the transfer $20,000 within the Public Works Equipment Rental Fund from Materials and Services to Capital Outlay. Dick Halley made a motion to approve Resolution 905, Amending the City of Central Point Adopted Budget for Fiscal Year July 1, 2000 to June 30, 2001. David Gilmour seconded. Roll Call: Motion passed unanimously. D. An Ordinance Amending CPMC Title 17 Relating to Accessory Structures - First Reading Planning Director Tom Humphrey reviewed the proposed Ordinance relating to Accessory Structures within the City. At the last council meeting it was suggested that a section be included in this ordinance on set back requirements from alleys. The following addition was proposed: 17.60.030 (c) (3) Alley Setback. Accessory structures in residential (R) districts which abut an alley, are used as garages, and take their access from the alley shall have a setback of 15 feet from the rear property line. City f Centra(Point City Counci(Minures Mnrc(i 8, 2001 Pnye 3 David Gilmour Made a Motion to Pass on to Second Reading an Ordinance Amending CPMC Title 17 Relating to Accessory Structures. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. E. An Ordinance Amending CPMC Title 8 Relating to Use of Bear Creek Greenway -First Reading Mr. Humphrey stated that this Ordinance will bring the City of Central Point into compliance with other Cities and Jackson County regarding the use of and enforcement of regulations within the Bear Creek Greenway where it lies within the jurisdiction of the City of Central Point. There was discussion regarding the enforcement of a 15 mph speed limit along the path. Mr. Bennett suggested that the speed limit was intended to act as a deterrent to excessive speeds on the Greenway. Council Member Gilmour felt that the speed limit was unnecessary and that a "reasonable and prudent" standard was preferable. Kay Harrison Made a Motion to Pass on to Second Reading an Ordinance Amending CPMC Title 8 Relating to Use of Bear Creek Greenway as Presented. Bill Stults seconded. Roll Call: David Gilmour, no; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion passed. F. An Ordinance Amending CPMC Title 12 Relating to Trees -First Reading Mr. Humphrey stated that this Ordinance is proposed to establish and maintain the maximum amount of tree cover on public and private lands in the city;' to provide tree-lined streets throughout the city; to select, situate and maintain trees appropriately and minimize hazards, nuisances, damage, and maintenance costs; to enhance the appearance of the City; to promote a diverse, healthy, and sustainable community forest; and to educate the public regarding community forest issues. This ordinance shall not apply to trees planted prior to codification of this regulation. Mr. Humphrey explained the difference between public and private trees and landscaping. There was discussion regarding the clarification of significant trees on private land regarding development and removal of such trees. The council would like to see this clarified in the ordinance and, therefore, did not pass on to second reading. G. An Ordinance Amending CPMC Title 12 Relating to Telecommunications Infrastructure -First Reading Mr. Humphrey stated that this Ordinance will establish guidelines for future Telecommunications Infrastructure within the City. At this time- we do not have any regulations or guidelines establishing the height of facilities such as cell towers or where they are permitted. This Ordinance will state that these facilities are only permitted in C-4 zones and establish standards for them. The Ordinance will also prescribe the rules for franchise agreements with utilities that operate these facilities. Mr. Gilmour stated that, in Section 12.40.020 Definitions Cable Service. it should read "one way and two way transmissions." Also under Definitions Telecommunication the last portion of the sentence should be stricken -- " Mr. Halley stated his concerns regarding the ordinance not giving the Planning Commission or City Council the option to deny the installation of cell towers if they feel it would be detrimental to the citizens of Central Point. Mr. Humphrey explained that they can require them to be landscaped and designed so that they are not eyesores. Cin~ ~Centrn(Point Cinj Counci(Minutes Mnrc(r 8, 2001 Pn9e 4 David Gilmour Made a Motion to Pass on to Second Reading an Ordinance Amending CPMC Title 12 Relating to Telecommunications Infrastructure. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. H. Planning Commission Report Mr. Humphrey presented the Planning Commission Report forthe regular meeting of March 6, 2001. 1. Denied a request to allow portions of an existing fence to remain at the height of six feet in a side yard setback where the code allows a maximum height of 42 inches. The subject property is located at 543 Mitchell Way in the R-1-10 zoning district. The Commission found that the applicant had been properly informed of the City requirements and elected to construct the fence contrary to the code and at his own risk. They further determined that there were no extenuating circumstances to justify the variance and that it would be precedence setting. 2. Tentatively approved the Griffin Oaks, Unit 2 subdivision .which creates 84 residential lots from 22.6 acres of land. The subdivision comprises Phase 1 of the Transit Oriented Development (TOD) master plan and associated improvements. The subject property is located north of Taylor Road, west of State Highway 99 and east of Sunland Avenue. Tentative approval was given subject to conditions recommended by the Planning, Public Works and Building Departments and consistent with the master plan previously approved by the City. 3. Approved an amendment to an earlier condition which expanded a 100 year flood plain boundary beyond what was required by FEMA. The subject property involved five (5) lots in Griffin Oaks, Unit 1 located north of Taylor Road between Hwy 99 and Sunland Avenue. The Planning Commission elected to conduct a second meeting on March 20th, at which they will review a draft Conceptual Development Plan for the properties in the vicinity of Scenic Middle School and a site plan for a new business at 476 North Front Street. There was discussion regarding when the improvements at Haskell and Pine Street would be constructed with the recent approval of Griffin Oaks Unit 2 and the potential traffic impact that it would have on that intersection. Mr. Humphrey explained that the improvements to the intersection will begin after school is out. Bill Stults made a motion to approve the Planning Commission Report for March 6, 2001. Dick Halley seconded. Roll Call: Motion passed unanimously. VIII. MAYOR'S REPORT Mayor Walton reported that: • he attended the Dare Graduation at Central Point Elementary School. • he attended the Grants Pass City Council Meeting regarding its proposed no- smoking ordinance. • there will be a Town Hall meeting in the Council Chambers on Saturday March 10, at 10:30 a.m. sponsored by State Representative Cheryl Walker, • Mike Quilty, Dennis Richardson, and Michelle Christensen have submitted letters of interest for the vacant At -Large Council Position. He suggested that a questionnaire be prepared and filled out by the applicants or asub-committee be chosen to interview them. Council decided to have staff develop a questionnaire for the applicants and they will review them prior to the next Council meeting. City of CentrnCPoint City CounciCMinutes Mnrc(t 8, '1001 Pnye 5 IX. CITY ADMINISTRATOR'S REPORT City Administrator reported that: • the Central Point Grange will have its Grand Re-Opening on Saturday March 10th • he will be out of town between March 24th and 29th attending the Northwest Region Conference for City Managers. • the preliminary budget from the Department heads will be in his office by March 16th.. A copy of the proposed budget will be available for public review on April 11, 2001, which is also the first day of the Budget Committee meetings. • the funding efforts to keep the Central Point Sr. Center open have not gone as well as expected. Don Bruland from RVCOG may be approaching the Council for further assistance to keep the center open. X. COUNCIL REPORTS Council Member Gilmour suggested a survey go out in the water bills or with the Newsletter asking the citizens how they would like to see streets funded. Council Member Stults stated that the citizens will want to know the amount it will cost to .improve the I-5 interchange. Some of them may not realize the problems that exist with redesigning it. He stated that he will be attending a conference on smoking featuring Attorney General Hardy Meyers on March 21St Council Member Halley stated that he will be meeting with Leigh Johnson from the Expo Board on Monday March 12th. He asked the City Administrator about recent tapes for the Council Meetings. Carol Fischer approached him stating that she had asked for a copy of the last meeting in December, but was told that the tapes were blank. He wanted clarification. Mr. Bennett and Deputy Recorder Deanna Gregory stated that there was a problem with the old audio system. The new system should take care of the problem. XI. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • the speeding problem on Hazel Street could be addressed by installing four-way stops on Hazel. The Police Department has increased patrols along Hazel and given out several citations to pedestrians as well as motorists. He will research the best locations for four-way stops and return with recommendations to the Council. • they have located a route that they would like to include in the sidewalk construction schedule. They have been researching the pedestrian traffic of high school students to determine the most used route to get to McDonald's during the lunch hour and noted the sections of street that do not have sidewalks. • they are including Nancy Avenue, Mary's Way, and Lenora Lane to the overlay project for this year. • they have decided that it would be cost effective to hire an engineering company to have the city infrastructure inventoried. • the City will be contracting with retired employee Paul Worth to work on the completion of the Central Point Public Works Standards and Specifications. Finance Director Bill Brugger presented the financial report ending February 28, 2001. Parks and Recreation Coordinator Nancy Hanson reported that: • they are still actively looking for property to use for a skateboard park. They have had conversations with the School District regarding the property near Central Point Elementary. Cihj°f Centrn(Poinr City Counci(Minutes Mnrch 8, 2001 Pnye 6 she attended a workshop regarding grants and hopes to be able to apply for a grant to help with the skateboard park. she has been approached by a group looking to put on a dinner theater here in Central Point. they are working with Dan Spiesl, Crater High athletic director, on putting together a basketball tournament, peewee wrestling, and an all comers track meet to beheld in Central Point. XII. ADJOURNMENT Bill Stults moved to adjourn, David Gilmour seconded, all said "aye" and the Council Meeting was adjourned at 9:00 p.m. The foregoing minutes of the March 8, 2001, Council meeting were approved by the City Council at its meeting of March 22, 2001. Dated: a o, ATTES uthorized Representati Mayor Bill Walton C~