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HomeMy WebLinkAboutCM012501CITY OF CENTRAL POINT City Council Meeting Minutes January 25, 2001 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, Donna Higginbotham, and Bill Stults were present. Rusty McGrath was excused. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of January 4 2001 City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES There were no Public Appearances. VII. BUSINESS A. Pacific Power Presentation on Bear Creek Greenway Project Claudia Steinbroner, Pacific Power representative, and Crater High School Students Mike Brown and Nolan Kell made a presentation to the Council on an ecology project that the students have been working on that affects a section of the Bear Creek Greenway on the north side of East Pine Street. This project has been a collaborative effort between Pacific Power, Jackson County Roads Department, Central Point Rotary, Central Point Chamber of Commerce, S & B James Construction, LTM and the City of Central Point. The students have designed a planting and irrigation plan for this part of the Greenway that focuses on native plants and trees that will improve the riparian habitat. They asked the City to donate the water and a power supply for the first couple of years to help establish this habitat. Public Works Director Bob Pierce explained that a plumber and electrician would need to be involved to install the irrigation system. The City could install a water meter and provide up to 5000 gallons of water per month. He explained that a back flow prevention device would be required to be installed and inspected to protect the city water supply. The entire system would need to be owned by Jackson County due to stipulations in the City agreement with Medford Water Commission. The City would require the Greenway Committee to take full responsibility for the maintenance of the project when completed. Mr. Pierce stated that City staff could help the students facilitate the agreements and complete the project. City of Central Point City Council Minutes January 25, 2001 Page 2 Dick Halley made a motion directing staff to assist the students in any way necessary to complete the proposed Bear Creek Greenway habitat project on the north side of E. Pine Street. Bill Stults seconded. Roll Call: Motion passed unanimously. B. Final Order on Council Review of Planning Commission Decision Approving a Site Plan Review fora 109-Room Motel and 4,000 sq. ft. Restaurant near the Intersection of S. Peninger Rd. and La Rue Dr. in the C-4, Tourist and Office Professional District City Administrator Jim Bennett stated that at the regular meeting of January 4, 2001, the City Council held a public hearing and heard the appeal of the Planning Commission decision to approve a Site Plan review for the Eastside Hotel and Restaurant project. The Council upheld the decision of the Planning Commission, but modified the conditions of approval to require that the applicant comply with Planning Commission Resolutions No. 349 and 350. These Resolutions require that future development in the vicinity of the Pilot Center shall reimburse the developers of the Pilot Center apro-rata share of the extent that they benefit such developments. The Council further determined that the scope of the public improvements eligible for reimbursement, the properties determined to benefit from those improvements, and the pro-rata reimbursement assessed to each benefitting property would be solely determined by the City. The proposed resolution sets forth the findings of fact, conclusions of law, and any conditions of approval for the Site Plan Review and brings closure to the City's land use review process. David Gilmour made a motion to approve Resolution 900, A Resolution Issuing a Final Order on the Appeal of the Planning Commission Decision Approving a Site Plan Review for the Eastside Hotel and Restaurant. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. C. ODOT Cooperative Improvement Agreement - Sidewalk, Lighting and Landscaping Maintenance Along Highway 99 Mr. Bennett explained that, with the approval of the North Valley Estates and Miller Estates subdivisions, there was a requirement that these projects install and construct sidewalks, street lights, and landscaping along their frontage on State Highway 99. In return for permission from the state to locate these improvements within the State right-of-way, the City has agreed to maintain these improvements as it would if they were located on a City street. The agreement formalizes this arrangement with the State. Bill Stults made a motion to approve the ODOT Cooperative Improvement Agreement - Sidewalk, Lighting and Landscaping Maintenance Along Highway 99. Dick Halley seconded. Roll Call: Motion passed unanimously. D. Appointments to Park Commission Mr. Bennett explained that he has received letters of interest from D.J. Sweet, Brett Johnson and Mack Lewis to serve on the Park Commission. He explained that there are currently only five positions filled on the Commission. Donna Higginbotham made a motion to appoint DJ Sweet, Brett Johnson and Mack Lewis to the Parks Commission. Dick Halley seconded. Roll Call: Motion passed unanimously. E. Planning Commission Report (Humphrey) Planning DirectorTom Humphrey presented the Central Point Planning Commission Report for the regular meeting on January 16, 2001: i] [J City of Central Point Ciry Council Minutes January 25> 2001 Page 3 1. Continued a public hearing to consider a site plan application that would allow the construction of a four unit apartment complex (four-plex) near the intersection of Hiatt Lane and Haskell Street. The subject property is located in the R-3, Residential Multiple Family Zoning District and the new TOD Corridor-MMR (Medium Mix Residential) overlay zone. The Commission was informed that City staff was working with the applicant to save an historic sequoia on the property and needed additional time to relocate the buildings and corresponding parking. After discussion, the applicants concurred with staff that the tree was worth saving and agreed to the continuation. Approved a tentative land partition to create two tax lots of 11,094 and 28,349 square feet from an existing .09 acre parcel. The subject property is located in an R-1-8 zoning district on the northwest corner of Vilas Road and Naples Drive adjacent to the New Haven Estates Subdivision. The Commission approved the tentative plan subject to the dedication of 2' of additional right-or-way, a 10' public utilities easement and the completion of a section of sidewalk. 3. Approved an amendment to an earlier condition which expanded a 100 year flood plain boundary beyond what was required by FEMA. The subject property involved the first phase of the Miller Estates PUD located south of Scenic Drive between Hwy 99 and Griffin Creek. 4. Continued a public hearing to modify a condition of tentative plan approval for Brookfield Estates Subdivision. The Commission will consider the relocation of a bicycle and pedestrian path at their next meeting. Dick Halley made a motion to approve the Planning Commission Report for the Regular meeting of January 16, 2001, as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. VIII. MAYOR'S REPORT Mayor Walton reported that: • Rogue Valley Public Service Academy will be presenting a seminar for public officials and government employees regarding Public Ethics Laws and Conflicts of Interest at the Jackson County Auditorium on January 31, 2001. If any of the Council members are interested, they should let Deanna know as soon as possible. • he was re-elected as Vice Chair of the MPO Policy Committee. • he attended a commuter rail meeting last week to look at establishing service between Ashland and Grants Pass in the future. • he is presenting Council Members and Department Heads with a copy of the book, "Pouring Your Heart into It", the story of the founding of Starbucks Coffee, which he found to be very motivating. • Jackson County Expo Board has decided to apply for an amendment to the Conditional Use Permit forthe fairgrounds to permit the outdoor amphitheater. The City has not yet received notification of when the hearing for the amphitheater will take place. He would like the Council to support an indoor amphitheater rather than the outdoor one being proposed. Mr. Bennett explained the hearing process the County will need to go through and that the City would have an opportunity to voice its concerns at the hearing. IX. CITY ADMINISTRATOR'S REPORT Mr. Bennett reported that: City of Central Point Ciry Council Minutes - " January 25, 2001 Page 4 Staff is preparing a calendar with the meeting dates and times for committees that Council Members have been appointed to, including contact names and phone numbers. LOC has initiated a law suit against Measure 7 and is asking its members for voluntary contributions to help defray legal expenses. The suggested donation for a city the size of Central Point is $5,000. David Gilmour Made a Motion to Authorize the City to Contribute $5,000 to LOC to Assist in the Prosecution of the Law Suit Against Ballot Measure 7. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. X. COUNCIL REPORTS Kay Harrison reported on the Commuter Rail Service meeting. She was very encouraged that this service may become a reality. David Gilmour reported that high speed Internet availability is still a ways off. Charter Cable is in the process of ordering more parts for the system. He updated the council on the School District No. 6 board meeting, and discussed the implementation of a 0.01 cent diesel tax. David Gilmour made a motion to direct staff to prepare and then bring back to the City Council for approval an Ordinance for a one cent per gallon diesel fuel tax for the City of Central Point, and that revenues generated from such a tax be dedicated to street improvements to include lights, curbs, gutters, streets, sidewalks, and bike lanes for arterial and secondary arterial streets. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. Mr. Bennett stated that staff could return with the information for the February 20, 2001 Study Session. Council agreed that the Session will be held at 6:00 p.m. Bill Stults updated the Council on: projects"that BCVSA is doing throughout the city the Medford Water Commission meeting the Coalition for a Tobacco Free Jackson County meeting. State Attorney General Hardy Meyers will be the featured speaker at a meeting in March at the Country Club. Dick Halley stated that Fire District No. 3 will be having a Strategic Planning Session to be held tonight and Saturday, January 27. He stated that the Chamber is looking into getting "gateway" signs for Central Point. He presented an idea for an annual city festival "Central Point Rendezvous Days", to be held in September of each year. This would be a festival celebrating Southern Oregon and Central Point history. Donna Higginbotham would like to see the city adopt an lntergovernmentalRgreement with Jackson County regarding responsibility forthe Bear Creek Greenway Corridor. Staff stated that an Ordinance will be presented to the City Council in February. XI. DEPARTMENT REPORTS Parks and Recreation Coordinator Nancy Hanson reported that: the Park Commission met on January 11, 2001,"and recommended that the City Council appoint Chaz Lytle, Tony Drake, Dain Lewis, and Philip Fischer as the Youth Skate Board Park Committee. This Committee would help inform the community, help generate funds, hold neighborhood meetings, and solicit businesses for donations. They would be available to work with City Staff on L City of Central Point City Council Minutes January 25, 2001 Page 5 designs for the park and help with any of the construction. They also suggested selling imprinted bricks that could be incorporated into the design of the park. • the Commission is still looking for property to use for a Skateboard Park. She explained several areas that a park could be constructed. Bill Stults made a motion to appoint Chaz Lytle, Tony Drake, Dain Lewis, and Philip Fischer as the Youth Skate Board Park Committee. Kay Harrison seconded. Roll Call: Motion passed unanimously. the recreation classes have been a huge success and she is finishing up with the final phase of classes this week. She plans to begin working on a Spring/Summer schedule which will include sports. Julie James and Caitlin Biedscheid are high school students who are interested in being appointed to the Park Commission. Donna Higginbotham made a motion to appoint Julie James and Caitlin Biedscheid to the Park Commission. Kay Harrison seconded. Roll Call: Motion passed unanimously. • City Staff will be working to update the Park System Master Plan. • the Park Commission also recommended to the City Council that it create a wetland area in Don Jones Memorial Park and turn the wetland area in Summerfield Estates into a pocket park. Planning Director Tom Humphrey reported that: • in February he will be presenting ordinances for council approval regarding telecommurncations, the Bear Creek Greenway, street trees, and accessory buildings. • he is working on a state grant to provide funds for sidewalks and a bike path along 2"d Street between Pine Street and the High School. • there is a parcel of land behind the mill on Haskell Street that would be a great place for a future strip park along Daisy Creek. • the TOD Committee has been working on the Griffin Creek restoration plan, irrigation water rights, and the application for the railroad crossings. Dick Halley made a motion to continue past 10:00 p.m. David Gilmour seconded. Roll Call: Motion passed unanimously. Public Works Director Bob Pierce reported that: • BCVSA will begin work on replacing the sewer line on West Pine this week. • the street overlay project for this year has been bid and it is hoped that additional streets can be included later if funds are available. • the Grange Co-Op has requested that a portion of First Street be designated as a Loading Zone directly behind the store. Bill Stults made a motion to approve a loading zone on the west side of First Street behind Grange Co-op. David Gilmour seconded. Roll Call: Motion passed unanimously. ul Ciry of Central Point City Council Minutes January 25, 2001 Page 6 XII. ADJOURNMENT Bill Stults moved to adjourn, Donna Higginbotham seconded, all said "aye" and the Council Meeting was adjourned at 10:20 p.m. The foregoing minutes of the January 25, 2001, Council meeting were approved by the City Council at its meeting of February 8, 2001. Dated: 02/~ a I o I ATTES Authorized Represen e ayor Bill Walton