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HomeMy WebLinkAboutCM041201CITY OF CENTRAL POINT City Council Meeting Minutes April 12, 2001 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, Donna Higginbotham, Dennis Richardson, and Bill Stults were all present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of March 22 2001 City Council Minutes David Gilmour made a motion to approve the minutes as presented. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES There were no Public Appearances. VII. BUSINESS A. Review and Determination Regarding the Extension of Donna Way (Bennett) Mayor Walton asked if there were any potential Conflicts of Interest or Ex Parte Communication. There were none reported. City Administrator Jim Bennett explained that at the City Council Study Session of March 23, 2001, the City Council reviewed the history of the development of Donna Way, including the present plan to extend Donna Way into the Brookfield Estates Subdivision. Residents of the Donna Way neighborhood were notified by City staff of the session and a number of them attended and presented testimony to the Council. The Planning Commission and City staff have been in support of the extension of Donna Way in an effort to master plan the transportation system for the northwest area of the city, relieve traffic congestion on Haskell and Taylor, and to improve L'itz,~ of ~'errtra~ Point Gty Coun~~l M~ttutes A~Y~I 12, 2001 Page 2 connectivity between neighborhoods. However, the residents have largely been opposed to the extension of Donna Way because of public safety concerns and the effect that the extension of Donna Way would have on the life within the neighborhood. Planning Director Tom Humphrey stated that the blueprint for Central Point is explained in the Central Point Strategic Plan, which was adopted in March, 1998. The transportation goal set forth in the plan is to establish efficient links and system connectivity which provide all citizens better ways to get where they want and need to go. Strategy 2B promotes neighborhoods that have efficient bike and pedestrian links to public areas. The Action Plan is to create incentives for property owners and the City to install sidewalks and bike lanes and to hold a series of neighborhood workshops to identify and address local transportation needs. Mr. Humphrey also stated that the Central Point Transportation System Plan, adopted December, 2000, explains the Street Goals, Objectives and Policies required for planning development throughout the City. Goal 7 states that the City should integrate traffic calming techniques into city street design standards to reduce automobile speeds within new and existing neighborhoods; Goal 9 states that the City shall discourage cul-de-sack or dead end street designs whenever an interconnection alternative exists. Development of a modified grid street pattern shall be encouraged for connecting new and existing neighborhoods during subdivisions, partitions, and through the use of the Street Dedication Map. Goal 10 states that improvements to streets in addition to those in or abutting a development maybe required as a condition of approval of subdivisions and other intensifications of land use. Mr. Humphrey also presented a recent Traffic CountAnalysis taken at intersections around Rachel Drive, Donna Way, W. Pine Street and Brad Way. When comparing the 2001 analysis to a similar one prepared in 1999, the trends indicate that traffic using these streets has lessened over the last two years. Mr. Humphrey stated that these are the guidelines that the Planning Department and the Planning Commission are required to follow when approving site plans for Central Point. The Planning Commission felt that it was in the best interest of the City to open Donna Way into the Brookfield Estates Subdivision. There was discussion regarding the installation of sidewalks and traffic calming devices such as a traffic circle at the end of Donna Way. Several Council members suggested the installation of a traffic gate which could be opened for emergency purposes. Dr. Gilmour stated that in the future Donna Way residents may wish to exit their neighborhood on to Taylor Road. He suggested that Donna Way be extended, but that a gate be installed for emergency access only until such time as the residents want the street opened. Mr. Bennett explained that the City would need .to purchase the street plug at the end of Donna Way if the Council decides to approve the current plans for Brookfield Estates even if the street would be blocked with a gate. The gate would be the responsibility of the City for installation and maintenance. Donna Higginbotham made a motion to extend Donna Way to connect with Taylor Road, but to limit access to and from the extended portion of the street to emergency vehicles only by installing a gate at the present end of Donna Way until such time as the residents of Donna Way ask that the street be fully opened. Kay Harrison seconded. Roll Call: Motion passed unanimously. 0 f' L'ity of CenEra~ PoinE C'iEy Counci~Minutes Apri~ 72, 2001 Page .3 B. Appointment to City Budget Committee (Bennett) Mr. Bennett stated that there is one vacant position on the Budget Committee. He has received a letter of interest from Marciel Tomich who resides in The Meadows and is interested filling the vacancy. This position has two more years to run on its term of office. City Staff requests that the Council consider the appointment of Ms. Tomich to fill the unexpired term. Bill Stults made a motion to appoint Marciel Tomich to fill the Budget Committee Vacancy which expires December 31, 2003. David Gilmour Seconded. Roll Call: Motion passed unanimously. C. Resolution Opposing the Preemption of Local Government from Enacting and Enforcing Tobacco Related Ordinances (Bennett) Mr. Bennett explained that legislation has been introduced during the current State legislative session that would preempt local governments from adopting any ordinance that regulates the use of tobacco and tobacco products. The attached resolution would state that City's opposition to such a preemption of local authority. The resolution would also encourage other local governments in Oregon to adopt similar resolutions. A number of local governments in Oregon have already taken this step. Dr. Gilmour presented a substitute resolution which included language regarding the City's efforts at regulating the use of tobacco and tobacco products in Central Point. b Mr. Stults liked both resolutions and wanted to send both resolutions along with a ~' letter to other cities. ~~~' ~~ Bill Stults made a motion to approve Resolution 905, urging the legislature to ~-~~ honor local tobacco control ordinances and to refrain from enacting any statutes that would preempt local control of this issue. Dick Halley seconded. Roll Call: Motion passed unanimously. D. Proclamation of Respite Care Awareness Week (Bennett) Mr. Bennett explained that the Lifespan Respite Network of Jackson County has requested that the City proclaim the week of April 16 -April 22, 2001, to be Respite Care Awareness Week in recognition of the contributions of respite care givers to those individuals with extraordinary care needs and to their families. Governor Kitzhaber has previously issued a similar proclamation and has urged all citizens to join in this observance. Dick Halley made a motion to approve the Proclamation designating April 16 - 22, 2001 as Respite Care Awareness Week. David Gilmour seconded. Roll Call: Motion passed unanimously. VIII. MAYOR'S REPORT Mayor Walton reported that: he has been attending the South Medford Interchange meetings. the Medford City Council is considering requiring mobile coffee vendors to ~'ity of Centra~ Point City Council Minutes A~ri~ 12, 2001 Page 4 hook into City water and sewer and charging them SDCs. • he attended the Bear Creek Greenway annual benefit. • he attended a veterans luncheon and stated that there are many things that we can learn from our veterans. • the new Chairperson for RVACT is Gordon Anderson, former Mayor of Grants Pass. • he would like to see an analysis of the City storm drain system. Staff responded that a Storm Drain Master Plan is scheduled to be prepared this year. • he would like the City staff to review the current SDC fees in order to establish if they are sufficient. • he would like the Council to consider directing the City staff to draft an ordinance fora 1 cent diesel fuel tax on transportation and bring the draft ordinance back to the Council for review. There was discussion regarding where the revenue raised from such a tax would go and what improvements would be funded with it. Dick Halley made a motion directing City Staff to draft an ordinance establishing a 1 cent per gallon diesel fuel tax on transportation within the City of Central Point. Dennis Richardson seconded. Roll Call: Gilmour, yes; Halley, yes; Harrison, no; Higginbotham, yes; Richardson, yes; and Stults, no. Motion carried 4-2. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: he has received a legislative alert concerning a bill preventing local governments from providing cable services to their citizens or to other jurisdictions. he has received a letter from Hope Christian Church stating that they do not wish to renew the lease for Station 7:8. They would, however, like the option to utilize the building on occasion. X. COUNCIL REPORTS Council Member Halley reported: that he would like to see the results of the survey that was sent out in the water bills. He also commented that he did not like the format of the survey and would like to have approved it as a Council prior to the mailing. Mr. Bennett stated that they have not received very many responses yet. He added that the Council had directed that the survey go out with the water bills and this did not leave enough time to review the survey with the Council before mailing it to customers. he would like permission to be the liaison between RVCOG, the Senior Center, and the Council. The Council agreed this would be a good idea. Council Member Gilmour reported: ~'ity of L'entral Point City Council Minutes Aril 12, 2001 Page 5 Council Member Gilmour reported: • he attended an electricity deregulation meeting and provided a handout on the issue to Council members. • that SD #6 will not need to cut Staff in the coming year in contrast to reports from other school districts around the State. Council Member Harrison reported: that she attended the March MPO meeting that she attended the Light Rail Transportation Study meeting XI. DEPARTMENT REPORTS Planning Director Tom Humphrey reported: • that last week he went to Maryland for FEMA Training and will be using this to help improve the City's community flood rating. • Planning Technician Matt Samitore will be going to Maryland for additional FEMA training later this month. • the Haskell & Pine Street improvements will include parking lot improvements at Mae Richardson Elementary. • that the Planning Commission will be reviewing the first mixed use site plan for the TOD at its meeting on May 1, 2001. This will be a mixed residential and commercial office building located at the corner of 4th and Oak Streets. Public Works Director Bob Pierce reported: • that the GPS Survey of the City's infrastructure has started and should be completed by May 10th. • that work is currently being done on the storm drain system prior to the street overlay scheduled for this year. • that he has researched the issue of designating additional school zones within the City. This would require ODOT approval and would cost approximately $6,000 to update the current school zone analysis. • that they are still working on a solution to the speeding problem on Hazel. Mr. Halley suggested putting a crosswalk at Hazel and 10th Streets. • that the City has been offered a grant from OECDD to help rebuild the Scenic bridge culvert. Finance Director Bill Brugger presented the Financial Statement ending March 31, 2001. He reported that a budget amendment will be required to account for additional revenues and expenditures within the Building Department this fiscal year. Parks and Recreation Coordinator Nancy Hanson reported: • that more than 2,200 persons participated in the initial recreation program offerings. • that the City of Medford will consider offering Central Point 9 acres of wetlands off Table Rock Road within the Bear Creek Greenway. • that School District #6 is offering a summer enrichment program. They have scholarships available for children who can not afford to attend. • they have begun the Parks Master Plan update. City of C'entra~ Point City Counci~Minutes A~~;712, 2001 Page 6 Donna Higginbotham made a motion to adjourn into Executive Session under the provisions of ORS 192.660(d), (e), and/or (i) to conduct labor negotiations, to consider the purchase of real property, and/or to evaluate the performance of the chief executive officer. Bill Stults seconded. Roll Call: Motion passed unanimously. XII. EXECUTIVE SESSION The City Council adjourned into executive session at 9:39 p.m. No action was taken. XIII. ADJOURNMENT The City Council reconvened into open session. Kay Harrison moved to adjourn, Donna Higginbotham seconded, all said "aye" and the Council Meeting was adjourned at 11:00 p.m. The foregoing minutes of the April 12, 2001, Council meeting were approved by the City Council at its meeting of April 26, 2001. Dated: /~ _ , ! ~ ~ ~ ~b/ [~~^o' ! _.. - w V Mayor Bill Walton i~ ATTEST: ~,. Authorized Represen at ve