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HomeMy WebLinkAboutCM072601CITY OF CENTRAL POINT City Council Meeting Minutes July 26, 2001 I. REGULAR MEETING CALLED TO ORDER Council President Bill Stults called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton -absent Council Members: David Gilmour; Dick Halley; Kay Harrison; Donna Higginbotham; Dennis Richardson; and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Finance Director Bill Brugger; Planning Director Tom Humphrey; Parks and Recreation Coordinator Nancy Hanson and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of JuIY 12. 2001. City Council Minutes David Gilmour made a motion to approve the minutes as presented. Dick Halley seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES There were no Public Appearances. VII. BUSINESS A. Final Order on Appeal of Planning Commission Decision Denying a Fence Variance at 2799 Oakview Avenue (Appellants: Richard & Windy Middleton) (372W01 CA Tax Lot 4000) Planning Director Tom Humphrey explained that on June 28, 2001, the City Council heard the appeal of Richard and Windy Middleton on the decision of the Planning Commission to deny a fence variance for their property at 2799 Oakview Avenue. At that time the Council conditionally approved the fence variance directing staff to prepare findings of fact and conclusions of law to support their decision and return to Council. On July 12, 2001, the Middletons requested that the Council's Final Order be continued in order to introduce other alternatives which differed from the one in the resolution. These alternatives were subsequently submitted for consideration by the City Council at the July 26, 2001 Council meeting. After some discussion, the Council agreed that Alternative #1 as shown on Page 5 of the City Council Agenda was the most acceptable option for construction of the proposed fence. This would allow a six foot fence to be built along the northern property line to a City of Central Point City Council Minutes July 26, 2001 Page 2 point 4.5 feet from the back of the adjacent sidewalk, south from that point a distance of 29 feet, and then west from that point to the house. The proposed resolution constitutes the final order of the City Council in this matter setting forth the conditions of approval for the fence variance. David Gilmour made a motion to approve Resolution No. 920, A Resolution Issuing a Final Order on the appeal of the Planning Commission Decision Denying a Fence Variance at 2799 Oakview Avenue. Dick Halley seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, no; Dennis Richardson, yes; and Bill Stults, yes. Motion passed. B. Review of Planning Commission Decision Approving a Preliminary Development Plan for the Brookdale Gardens PUD Mr. Humphrey explained that on June 28, 2001, the City Council elected to review the Planning Commission decision of June 5, 2001, approving a Preliminary Development Plan, Conditional Use Permit, and Tentative Plan for the Brookdale Gardens Planned Unit Development (PUD). The PUD creates 15 new tax lots and a small public park from a 2.6 acre parcel of land west of Meadowbrook Drive and north of East Pine Street. The subject property is located in both the R-3, Residential Mutiple-Family and R-2, Residential Two Family zoning district. The Brookdale Gardens PUD has been before the Planning Commission and City Council previously. After receiving City approval fora 38 lot subdivision on 4.5 acres in April, 2000, one of the property owners opted out and the tentative plan expired. The current proposal is a variation on the first plan and was intended to allow surrounding property owners to develop later making use of the infrastructure built by the applicant. The Planning Commission imposed a number of conditions of approval including, but not limited to: construction of athree-quarter street and cul-de-sac to accommodate future development to the north and south; dedication of a pocket park; provision of a pedestrian access to Hamrick Road; and various public works related improvements. Staff have devised a master plan showing how this PUD could work with the properties to the north and south that are not yet annexed into the city and not part of the subdivision. Mr. Humphrey stated that with this master plan they could require that any future developments in the area fit into the larger neighborhood master plan. Kevin Nearing and Bob Neathamer, representing Brookdale Gardens PUD. Mr. Nearing and Mr. Neathamer reminded the Council that this area is zoned for a higher density, but they have decided not to go with apartments. Mr. Nearing stated that there should be a variety of housing types available in the Central Point East area. The current plans show that Brookdale Gardens would be served by a three quarter street with parking only on one side. A full street would be constructed when the property to the south develops. There was discussion about tabling this item to the next Council meeting so that the developers and city staff can work on reconciling the PUD with the proposed master plan. Mr. Nearing agreed to waive the statutory time limit if the Council will review this at the next meeting. David Gilmour made a motion to table the Review of the Planning Commission Decision Approving a Preliminary Development Plan for Brookdale Gardens PUD to the City Council Meeting of August 9, 2001. Dennis Richardson seconded. Roll Call: Motion passed unanimously. C. Planning Commission Report City of Central Point City Council Minutes Judy 26, 2001 Page 3 Planning DirectorTom Humphrey presented the Central Point Planning Commission Report for the regular meeting on July 17, 2001: 1. Approved a request to vary from the minimum ten foot setback requirement between structures and a proposed swimming pool at 3445 Snowy Butte Lane. The subject property is located in the R-1-8 zoning district. The Commission found that there were unique circumstances associated with the proposal including the presence of road and utility easements, the location of existing buildings and lot configuration that justified the approval. The Building Department supported the proposed pool design and subsequent approval. Approved a request to vary from the minimum ten foot setback requirement between structures and a proposed swimming pool at 752 Jean Louise Circle. The subject property is located in the R-1-8 zoning district. Similar to the previous proposal, the Commission found that there were again extenuating circumstances associated with the sitting of the new pool. In this case restrictions to the efficient use of the applicant's property were inadvertently imposed by the City and involved special street and site-vision setbacks which the property owner complied with in the construction of his home. The building Department also supported the proposed pool and balcony design which was ultimately approved. 3. Approved a conditional use permit for Jackson County School District #6 to allow the continued use of the Crater High School Land Lab and new sport playing fields on land recently annexed to the City. The property is located in the R-L zoning district on the south side of Upton Road, east of Interstate-5 and north of Bear Creek. The Commission approved the proposal subject to the provision and delineation of adequate parking. City Staff will work collaboratively with the District and Jackson County toward gaining better bike and pedestrian access to the site from Scenic Road. Under miscellaneous items, the Planning Commission received input from new residents of Rosewood Estates who were concerned about the pending development of Phase II. They were informed that they would have an opportunity to voice specific concerns when Phase II comes to the Commission as a final development plan. The Commission was also informed about the Regional Problem Solving Urban Reserve process and pending local review. David Gilmour made a motion to approve the Planning Commission Report as presented for the regular meeting on July 17, 2001. Dennis Richardson seconded. Roll Call: Motion passed unanimously. D. Resolution No. 921, A Resolution Amending the City of Central Point Classification Plan City Administrator Jim Bennett explained that at the regular meeting of Thursday, July 12, 2001, the City Council approved revised job descriptions for Police Lieutenant, Building Inspector I and Building Inspector II. These job descriptions will be included within the City of Central Point Classification Plan which is a part of the City Personnel Policies and Procedures. A job description for the Secretary I/Recreation Aide position has now been prepared by staff and is submitted for the City Council's consideration. He stated that staff requests that the City Council approve the job description for the Secretary I/Recreation Aide position and adopt the proposed resolution which incorporates all of the new and revised job descriptions into the Classification Plan and the Personnel Policies and Procedures. David Gilmour made a motion to approve Resolution No. 921, A Resolution Amending the City of Central Point Classification Plan. Kay Harrison seconded. Roll Call: Motion passed unanimously. City of Central Point City Council Minutes July 26, 2001 Page 4 VIII. MAYOR'S REPORT There was no report. IX. CITY ADMINISTRATOR'S REPORT Mr. Bennett reported that: a subcommittee of the Regional Problem Solving Urban Growth Project has made recommendations for the designation of resource lands around Central Point. The City will be holding public work shops on these recommendations inAugust and will forward its own recommendation to the project's Policy Committee. He stated that there are some concerns regarding the effect that these recommendations could have on the future growth of the city. The City of Medford will be holding a Study Session on August 9th to discuss the Regional Transportation Plan. In order to approve the plan, the state is requiring our area to do more to reduce vehicle trips by allocating more STP monies for public transit. City officials and staff are invited to attend. Qwest has decided that it will not pay any more franchise fees to cities pending the outcome of a lawsuit challenging the right of cities to charge franchise fees. This could have long term effects on funding for City street maintenance and repair. X. COUNCIL REPORTS Donna Higginbotham reported that: • the Bear Creek Greenway Committee has asked RVCOG to prepare a plan for the long-term management and operation of the Greenway, including ways to fund this. Also, the City of Medford and Jackson County have dedicated funds for further acquisition and development of the Greenway. • for clarification, her comments during Council Reports at the last Council meeting focused on HB 3953 and how it might have affected the City's smoking ordinance. Kay Harrison updated the Council on the MPO meeting for July. David Gilmour presented a population growth chart for the City of Central Point from 1920 - 2010. He also commented on a letter he sent out to his constituents regarding the proposed Skate Board Park. Bill Stults reported that: • the Central Point Police Department did a greatjob responding to a robbery at The Meadows last week. • there is a bush at the corner of Freeman and Beall that could be blocking the sight vision triangle. • he would like to see Central Point initiate a community pride week and provide dumpsters throughout the City to help residents with neighborhood cleanup. • he received a letter requesting a four way stop sign at Marilee and Forest Glen. Staff indicated that they would refer this request to the Public Works Department for review. Dick Halley reported that: • the Expo Board meeting was cancelled last week due to the fair. • he will be attending the Sr. Center Board meeting to see what progress has been made in recruiting new members and to see how the City can help . He would like to see more use of the facility for other community needs. . City of Central Point City Council Minutes July 26, 2001 Page 5 Dennis Richardson reported that: sewer rates in Central Point are lower than the Statewide average and many neighboring cities as well. he feels the Council did the correct thing when they passed the no smoking ordinance in Central Point and recent scientific studies on the effects of second hand smoke support this action. he attended the Southern Oregon Aquatic Center meeting. The group is still getting organized and will be developing a mission statement. The next meeting will be on August 6m XI. DEPARTMENT REPORTS Planning Director Tom Humphrey reported that: • there will be a grand opening for the Fairfield Inn and Suites on August 2, 2001, at 10:00 a.m. • another grand opening for Four Seasons Marine on Front Street will be August 15'n 2001. • on August 29tH Rogue Federal Credit Union will have a grand opening fo their new building on East Pine Street. • BCVSA will be moving its offices to Central Point in the Four Corners area and will eventually be within our City limits. Finance Director Bill Brugger reported that: the city was audited by the Division of State Lands to look for stale dated checks that were not cashed and should have been forwarded to the State. The City had no findings against it. the preliminary final revenue and expenditure summary for Fiscal Year 2000/2001 has been prepared and distributed to the Council for review. Parks and Recreation Coordinator Nancy Hanson reported that: Discovery Week, a children's arts and crafts event, starts on Monday, July 30, 2001. she is working on a citywide yard sale for next year. the Parks and Recreation Department will be using the Dance Studio on Pine Street to hold some classes for dance and yoga. XII. ADJOURNMENT Dennis Richardson moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 9:23 p.m. ~_ The foregoing minutes of the July 26, 2001, Council meeting were approved by the City Council at its meeting of August 9, 2001. Dated: ~ - f ~{-~ ATTEST: /% Authorized Representati a ~