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HomeMy WebLinkAboutCM080901CITY OF CENTRAL POINT City Council Meeting Minutes August 9, 2001 1. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, Donna Higginbotham, Dennis Richardson, and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. A~groval of July 26, 2001, City Council Minutes Bill Stults made a motion to approve the minutes as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES Mack Lewis, representing the Youth Skateboard Park Committee Mr. Lewis updated the Council on future fund raising activities. The Committee will be having a skate board competition in September in the parking lot at Premier West Bank. The Committee will be holding car washes throughout the summer at various locations. Mayor Walton closed the Public Appearances portion of the meeting. VII. BUSINESS A. Request for Support of Bureau of Reclamation Rogue River Basin Feasibility Study Steve Mason, Project Manager for the Irrigation Point of Diversion (IPOD) Committee, requested the support of the City of Central Point for the Bureau of Reclamation Rogue River Basin Feasibility Study. The Committee represents a diverse group of agencies, watershed councils, irrigation districts, and concerned citizens. The feasibility study will examine water resources in the Basin to optimize water use in the irrigated area of the Rogue Valley and provide in-stream water supplies for both Bear Creek and the south fork of Little Butte Creek well into the 21 S' century. Some of the area of study is within the upper reaches of the Klamath Basin, as there is Rogue Basin water stored in these reservoirs. Municipal supplies will not be impacted. City of Central Point Ciry Council Minutes August 9, 2001 Page 2 There are three major benefits to the City of Central Point: One of the alternative uses reclaims effluent from the Regional Water Reclamation Facility, thereby addressing future DEQ regulatory requirements. Stream flows in Bear Creek will be improved. Water quality in Bear Creek will be improved. There was discussion regarding creeks that would be enhanced through this program. Mr. Mason stated that similar feasibility studies are being conducted in other parts of the state such as the Klamath and Columbia Basins. The IPOD Committee feels it is vital that this study be conducted for the Rogue Valley as well, and asks the Council to authorize the Mayor to join other agencies and sign letters to our congressional delegation requesting support and authorizing congressional funding for the Study. Bill Stults made a motion authorizing the Mayor to sign letters in support of the Bureau of Reclamation Rogue River Basin Feasibility Study. Kay Harrison seconded. Roll Call: Motion passed unanimously. B. Review of Planning Commission Decision Approving a Preliminary Development Plan for the Brookdale Gardens PUD Planning Director Tom Humphrey reviewed the efforts to date to develop a master plan for the area surrounding the Brookdale Gardens PUD. He stated that earlier in the week staff met with the Wood family, owners of the property to the north of Brookdale Gardens and with Ralph Van Der Star and Frank Pulver who own or represent the property owners to the south. The property owners appreciated the invitation to discuss a master plan and none were opposed to the Brookdale Gardens proposal. Their attention was naturally directed to their own property and how development on the various tax lots might compliment or adversely affect the others. Staff was not successful in obtaining an opinion regarding the viability of a new intersection at Hamrick Rd. and is still working on this part of the master plan. Mr. Humphrey stated that they are not ready to make a recommendation to the Council at this time. Dick Halley made a motion to continue the Review of the Planning Commission Decision Approving a Preliminary Development Plan for the Brookdale Gardens to the Council Meeting on September 13, 2001. Dennis Richardson seconded. Roll Call: Motion passed unanimously. C. Planning Commission Report Planning DirectorTom Humphrey presented the Central Point Planning Commission Report for the regular meeting on August 7, 2001: 1. Approved a request to partition a 0.3 acre parcel into two tax lots at 214 Snowy Butte Road. The subject property is on the southwest corner of Snowy Butte and Glen Way and located in the R-1-6, Residential Single Family zoning district. There is an existing historic house located on what will become an interior lot when partitioned. The Commission tentatively approved the division subject to; 1) the relocation of an existing carport; 2) curb, gutter, and sidewalk improvements on Glenn Way; and 3) other standard municipal code and public works requirements. 2. Approved a site plan to construct a new elementary school and to redevelop the historic Central Point Elementary school building as district administrative offices on property bounded by Ash Street, Second Street, Bush Street and Fourth Street. The site is located in the R-1-6, Residential Single Family zoning district and would also involve some demolition. The Commission approved the plan subject to the conditions recommended by the Planning, Building, and Public Works Departments. The site layout is consistent with other City plans and strategies. ~~ Ciry of Central Point Ciry Council Minutes August 9, 2001 Page 3 J 3. Approved a site plan to expand various facilities at Crater High School including the renovation and/or construction of the commons building, an ag science building, a new science building, a performing arts auditorium, parking and private street improvements. The Commission supported the site plan proposal subject to conditions recommended by staff which included, but were not limited to, directional signage for circulation, the modification of some Public Works improvements and the submission of landscaping and irrigation plans at the time of building permit application. Under miscellaneous items, the Planning Commission was informed of the Council's decision to review the Brookdale Gardens PUD. Commission members were pleased to see the opening of the Marriott Hotel and inquired whether truck parking should be restricted on South Peninger Road. The suggestion was also made that the Council may wish to collaborate with the School District in soliciting community support to outfit the new performing arts auditorium as it may become a focal point for local cultural events and entertainment. There was discussion regarding the intersection at 2~d 3rd and Hazel. The plans for the High School may make the traffic problem at the intersection even worse. It was suggested that the Planning Director and Police Chief work with school officials on a solution. Bill Stults made a motion to approve the Planning Commission Report as presented for the regular meeting on August 7, 2001. David Gilmour seconded. Roll Call: Motion passed unanimously. [; VIII. MAYOR'S REPORT Mayor Walton reported that: he attended the City of Medford Council meeting regardin~ the use of STP funds. he will be out of town for the Council meeting on August 23r . Council President Bill Stults will conduct that meeting. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: he metwith Richard Ryan of Hunter Communications to discuss providing cable and high speed Internet services in Central Point. Mr. Ryan would like to have a study session with the Council to present his company's approach. staff is working with RVCOG on new Federal storm water regulations. This will effect the way storm water run off can be discharged. Craig Harper of RVCOG would like to make a presentation to the Council at a study session. the Fair Board would like to meet with the Council at a study session and discuss the plans for traffic control and sound for the proposed amphitheater. David Gilmour stated his concerns regarding the amphitheater project. The Council wanted the Fair Board to have a list of some of the concerns they would like to discuss at the Study Session: How will existing car and truck traffic on E. Pine St. affect the assumptions upon which the traffic control plan is based? Likewise, what about traffic from the Family Fun Center? 2. How will the Expo provide the ten access points to parking areas that are considered essential by the traffic control plan for optimum interchange operations? Ciry of Central Point Ciry Council Minutes August 9, 2001 Page 4 3. How will noise levels be monitored? What will the maximum permitted noise levels be? What will be the procedure if maximum noise levels are exceeded? Will the Britt model be used? 4. Why is the Jackson County Sports Park venue an unacceptable alternate location for the amphitheater? 5. What is the specific nature of the agreement between the Expo, and the Britt Festival for use of the amphitheater? How many events would be held annually and when would the majority of these events be held? 6. What security measures will be taken to control illegal use of recreational drugs and alcohol at events? The Study Session will be held August 29th or 30th at 6:00 p.m. Mr. Bennett will be in touch with Craig Stone to set up the meeting with the Fair Board. he received a petition from residents in the Lindsey Meadows Subdivision. They are asking the Council to consider reducing the 25 foot setback from the top of bank in this area. Some of the houses are so close to the set back that they are not able to fence their back yard. Mr. Bennett explained that this subdivision is approximately four years old and the developer was well aware of the setback requirements for flood control and chose to build the houses where they are. The Council stated that staff should explain to the residents the reasons for the 25 foot setback and the flood requirements from FEMA. The Council found no compelling reason to amend the ordinance establishing the 25 foot setback. No action was taken. X. COUNCIL REPORTS David Gilmour reported that: there maybe false information being circulated with the petitions to change the City Charter requiring a vote of the people on new fees or increases. he feels it is important to listen to the Fair Board and hope they will address the Council concerns before proceeding with the project. Bill Stults reported that: he attended the Medford Water Commission meeting on August 1 and gave a recap of the meeting. he met with Rob English regarding stop signs at Marilee and Forest Glen and would like Public Works to see if this is feasible. Dick Halley reported that • he attended the Senior Center Board Meeting. He will be going with the Site Manager to visit other Senior Centers in the valley. They will be trying to get ideas for increasing membership. Dennis Richardson reported that: • SOAC is continuing its work to locate an aquatic center in the valley. Ciry of Central Point Ciry Council Minutes August 9, 2001 Page 5 :1 XI. DEPARTMENT REPORTS Finance Director Bill Brugger presented the July financial report. Police Chief Mike Sweeny reported that: he has received letters from residents complaining about dogs in the parks and dog waste. The Police Department will be stepping up patrol of the parks to enforce the "no dogs in the park" regulations. afire was started m the Bear Creek Greenway this evening just north of East Pine Street. The fire is under control at this time. No structures were burned. use of the Air One helicopter is closely supervised and they have successfully handled any complaints about its use in the community. Public Works Director Bob Pierce reported on the E. Pine St. water line extension across Bear Creek. He stated that it was completed at the end of July. XII. ADJOURNMENT Donna Higginbotham moved to adjourn, Bill Stults seconded, all said "aye" and the Council Meeting was adjourned at 9:32 p.m. f' The foregoing minutes of the August 9, 2001, Council meeting were approved by the City Council at its meeting of September 13, 2001. Dated: ~ ~j~ ~- ~ ayor Bil Walton A Authorized Repre