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HomeMy WebLinkAboutCM091301CITY OF CENTRAL POINT City Council Meeting Minutes September 13, 2001 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison„ and Bill Stults were present. Donna Higginbotham, and Dennis Richardson were absent. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Community Planner Ken Gerschler; and Deputy Recorder Deanna Gregorywere also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of August 9. 2001, City Council Minutes Kay Harrison made a motion to approve the minutes as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES Bill and Peggy Hamilton, Libby Street Mr. and Mrs. Hamilton live on Libby Street inside the City limits of Central Point. Libby Street is a County road and is not maintained to City Standards, but the residents on the street are city residents. They requested that the City annex Libby Street into the City and assume road jurisdiction so that it can be maintained. Jereal Brown, Snowy Butte Lane, Masonic Lodge Member Mr. Brown addressed the Council regarding annexation fees for property upon which a new Masonic Lodge is being proposed. The property is located along Hamrick/ W. Vilas Rd. and includes the cemetery. He explained that they began plans for building a new Lodge at the Cemetery over a year ago. At that time they spoke with City Staff regarding the cost of annexation. Since that time the annexation fees have increased. They are anon-profit organization that has made significant contributions to the community. He asked the Council to make some concessions regarding annexation fees forthe property located next to the cemetery. Mayor Walton stated that the Council will discuss the options with City Staff and consider the request at the next Council meeting. Mayor Walton closed the Public Appearances portion of the meeting. Cih~ nfG'cntral Poiut Ci[r Cou~ui1:17inulcs .Scp(cmbcr 13 2001 Pagc 2 VII. BUSINESS A. Liquor License Application -Bai Po Thai Cuisine City Administrator Jim Bennett explained that the Bai Po Thai Cuisine is a new restaurant that is preparing to open at 43 N. 3~d St., formerly the Brite Spot Cafe. The owner has applied to the OLCC for a limited on-premises sales liquor license. This application also requires local approval by the City Council. The Police Department has no information pertinent to the request for a liquor license. Staff recommends approval of this application. Bill Stults made a motion to approve the Liquor License Application for Bai Po Thai Cuisine. Dick Halley seconded. Roll Call: Motion passed unanimously. B. Qwest Litigation Contribution Mr. Bennett explained that the League of Oregon Cities has agreed to intervene in the Qwest v. City of Portland lawsuit that challenges the right of Oregon cities to charge franchise fees to telecommunications providers for use of their rights-of-way. If Qwest prevails in the lawsuit, not only will cities lose their franchise fees, but it will be likely that other utilities that pay franchise fees to cities will press for similar relief. The League did not budget for this legal defense effort and is asking its members to contribute to this litigation. The suggested amount from the City of Central Point is $1,650 which is 3% of the telecommunication franchise fees the city expected to receive during the fiscal year. Dick Halley made a motion to support the Qwest Litigation Contribution in the amount of $1,650. Bill Stults seconded. Roll Call: Motion passed unanimously. C. School District #6 Facility Use Agreement Mr. Bennett explained that School District #6 has used the State 7:8 facility for the past two years for its alternative program for middle school students. The District will be using the facility again for the current school year. The City has prepared a facility use agreement for Council's review. The proposed monthly fee covers utilities and overhead for the facility and is in line with what the district has been paying over the past two years. Kay Harrison made a motion to authorize the Facility Use Agreement with School District #6. David Gilmour seconded. Roll Call: Motion passed unanimously. D. Stop Signs at Marilee St. and Forest Glen Dr. Public Works Director Bob Pierce explained that several individuals living on Marilee St. between Beall Ln. and Pittview Ave. have expressed concerns to the City about the speed of traffic along Marilee St., particularly at the intersection with Forest Glen Drive and in the area of the reverse curve to the south of Forest Glen. He explained that Jackson County Roads staff conducted a speed survey and determined that the maximum safe speed through the curve was 15 MPH. Public Works has researched the following traffic control options: 1. The installation of stop signs at the Marilee/Forest Glen intersection. Research indicates that all way stop intersections will slow traffic for a short distance either side of the intersection but speeds tend to increase in mid-block where most accidents involving young pedestrians occur. 2. Implementation of a Neighborhood Speed Watch Program. Statistically, Neighborhood Speed Watch programs work very well in reducing speeds. However, they are time consuming and require volunteer time and Police Department staff to implement and oversee the program. Ciq• ofCent~a/PouX G'i[y Couu~i/:17iuu[es September !3, 200/ P.rgc 3 3. Installation of reverse curve warning signs with 15 MPH speed advisory sign attached at the north side of the Forest Glen Intersection and at the south end of the curve. Reverse curve warning signs are intended for use where the recommended safe speed is less than the speed limit established by law. Speed advisory signs are intended for use to supplement warning signs. The Public Works Department recommends option #3. This would cost the City the least amount. If necessary, this option could be augmented by implementing a neighborhood speed watch program at a later date. Mayor Walton opened the discussion to members of the audience for public imput Clair Cummings, 1181 Marilee Street Mr. Cummings stated that the traffic is very busy on Marilee and does not agree with the Public Works recommendation. He recounted the near misses that have happened in this area. He is willing to pay for the stop signs at Marilee/Forest Glen to make this afour-way stop. Rob English, 1192 Marilee St Mr. English has two children and is concerned with the speeding cars on Marilee St. He is concerned with the information provided. He does not feel that it is an accurate account of the true traffic along this street. He is in agreement with Mr. Cummings that the "Slow" warning signs will work for this area. He is against a Neighborhood Speed Watch Program because it is not fair to expect the residents to sit out and watch for speeding vehicles. He would like a four way stop at Marilee/Forest Glen. Mike Quilty, 942 Forest Glen Mr. Quilty is in favor of the four way stop at the intersection of Marilee and Forest Glen. He is concerned with the speed of cars along Forest Glen also. Originally, Marilee was not intended to be a Collector street but, because of its location and the fact that there are no stop signs along it, people use it as a collector to quickly access Beall Lane. Mayor Walton closed the discussion to public input. There was discussion on both a four way stop at the intersection and the installation of the reverse "S" curve 15 mph warning signs. Chief Sweeny suggested that stop signs would also be appropriate at the intersection of Marilee with Isaac Street. Bill Stults made a motion to install a four way stop at the intersection of Marilee and Forest Glen and to install stop signs for north and south bound traffic on Marilee at Isaac Street. Kay Harrison seconded. Roll Call: Motion passed unanimously E. Review of Planning Commission Decision Approving a Preliminary Development Plan for the Brookdale Gardens PUD Mr. Bennett explained that at its meeting on August 9,.2001, the City Council continued its consideration of the Brookdale Gardens PUD and Residential Subdivision. This item was continued in order to obtain technical assistance from a traffic consultant who would look at the impact of permitting access to Hamrick Rd. from the development as well as a traffic circulation master plan for the surrounding area. He explained that the Planning Department contracted with Kittelson & Associates to review the Brookdale Gardens PUD access proposed as part of Central Point East Master Plan Option 1. Mr. Bennett explained that staff is still working on additional options and suggested that the Council table this item and re-notice it when staff is ready to proceed. Dick Halley made a motion to table the Review of Planning Commission Decision Approving a Preliminary Development Plan for the Brookdale Gardens PUD. David Gilmour seconded. Roll Call: Motion passed unanimously. G'i(r ol~C'cn[ra/ I'oiirl City Council aliuu(cs Seplcmbcr /.3, 1001 I',~gc ~ F. Excessive Force and Nondiscrimination on the Basis of Handicapped Status Policies/Fair Housing Resolution for OECDD Grant Mr. Pierce explained that the City has been awarded a grant by the Oregon Department of Economic and Community Development to be used to replace the culvert under the Scenic Avenue Bridge on Griffin Creek. In order for the State to release the funds allocated for Central Point, the Council must adopt two policies and a resolution required by the state and federal governments. The policies are regarding 1) Excessive Force and 2) Nondiscrimination on the Basis of Handicapped Status. The resolution states that the City will comply with the Fair Housing Amendments Act of 1988. He stated that the City published a notice on September 1, 2001, inviting public input on the OECDD Grant. Mayor Walton opened the meeting for Public Input. No one came forward. Dave Gilmour made a motion to approve Resolution 922, A Fair Housing Resolution and to adopt the Excessive Force and Nondiscrimination on the Basis of Handicapped Status policies. Bill Stults seconded. Roll Call: Motion passed unanimously G. Planning Commission Report Community Planner Ken Gerschler presented the Central Point Planning Commission report for the regular meeting on September 4, 2001: 1. Approved a site plan to construct a 3,390 square foot commercial building near the intersection of Freeman Road and Freeman Court. The Freeman Court Cul-de-sac was improved a number of years ago and the property benefitting from its access has remained vacant. The subject property is located in the C-4, Tourist and Office Professional zoning district. The Commission tentative approved the plan subject to; 1) limited pubic improvements; 2) parking proposed by the applicant that will satisy this and more intensive uses in the future; 3) landscaping; and 4) the construction of a foot path from the court to East Pine Street. 2. Approved a site plan to construct a drive through coffee stand along Highway 99 at 832 South Front Street. The site is located in the C-5, Commercial Thoroughfare zoning district and has been an undeveloped "Cut-out" tax lot since it was subdivided. The Commission approved the plan subject to the conditions recommended by the Planning, Building and Pubic Works Departments including, but not limited to, satisfactory landscaping and irrigation and ODOT approved access. The site layout and construction plans are consistent with the new TOD Overlay zoning standards and current building code requirements. 3. Approved a modification to a site plan submitted by the public works department to add a new covered equipment parking area to the ,city maintenance yard. The Commission supported the site plan modifications subject to conditions recommended by staff which included the submission of landscaping and irrigation plans at the time of building permit application. Under miscellaneous items, the Planning Commission also authorized a revision to the site and building plans for the Greenland Apartments 4-plex located on the southwest corner of Hiatt Lane (private street) and Haskell Street. The changes reduced the overall area of each housing unit but increased the yard areas and improved the parking and landscaping features on site. Dick Halley made a motion to approve the Planning Commission Reportas presented for September 4, 2001. Bill Stults seconded. Roll Call: Motion passed unanimously . VIII. MAYOR'S REPORT Mayor Walton reported that: G'ity o/•G'er1tr~/Point C'itr Comrci/:Ylinutcs September 13, 200! Page .5 • he will be out of town the week of November 5'" • the MPO will authorize funding in the amount of $524,000 for improvements at Hwy. 99 and Pine Street on October 9'" • the Medford City Council approved an Ordinance to make coffee stands permanent structures. He suggested that the City of Central Point look into this type of Ordinance. • he attended the grand openings for the Rogue Federal Credit Union and the Karate School. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • the flags along Pine Street have been provided by the Lions Club and will be up for the rest of the week in remembrance of the Terrorist Attacks in New York City and Washington. • Darrell Summerfield has been nominated for the Governors Council on Physical Fitness & Sports Award. • on November 1, 2001, a new local paper will startup called the Central Point Sun. It will be a weekly subscription newspaper. • the 2001 LOC Conference will be held in Eugene November 9 - 11. Please let Deanna know if you plan to attend. • Rogue Federal Credit Union has donated $1,000 for the Downtown Beautification Fund. X. COUNCIL REPORTS Dick Halley Reported that: Craig Stone's office contacted him regarding the Acoustical Engineer who will be herein October to do some testing for the Expo amphitheater project. There is also more work being done on the Traffic Study and they are looking at alternative sites for the Amphitheater. he would like to see "Speed Strictley Enforced" signs posted at both ends of Hazel Street. Dick Halley made a motion to install signs stating "Speed Strictly Enforced" on Hazel Street at 10t"and 3'd Streets. Bill Stults seconded. Roll Call: Motion passed unanimously as part of the Downtown Beautification Program he would like to see hanging flower baskets. Dick Halley made a motion not to Use, Rent or Lease the top floor of the fire station until it is fully repaired. There was discussion regarding the current agreement with School District #6 and the use of the upstairs. Staff will review the agreement and report back to the Council. Mr. Halley rescinded his motion. Bill Stults reported that the Ashland City Council is working on a Smoking/Tobacco Regulation Ordinance. He would like to see a letter of support from the City to the City of Ashland regarding this action. Dave Gilmour asked when the park in the Southeast section of Central Point would be completed. Mr. Bennett explained that some work has begun on the park and playground equipment will be installed this fall. Cil~ ~ of Ccn[ral Point Cil~~ Comr~ilMi~rulcs Scplcnrbcr' /3, 200/ P,16c G Kay Harrison received a comment from a Phoenix City Council Member on how clean our City is and that they appreciate the trash cans on various corners. XI. DEPARTMENT REPORTS There were no Department Reports. Bill Stults made a motion to adjourn into Executive Session. Dick Halley Seconded. Roll Call: Motion passed unanimously. XII. EXECUTIVE SESSION The City Council adjourned to Executive Session at 9:07 p.m. to conduct deliberations on real property transactions. No action was taken. The Council reconvened into open session at 9:51 p.m. XIII. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 9:52 p.m. The foregoing minutes of the September 13, 2001, Council meeting were approved by the City Council at its meeting of September 27, 2001. Dated: 9~2Y/vt Mayor Bill Walton ATT Authorized Represe . .