Loading...
HomeMy WebLinkAboutCM101101CITY OF CENTRAL POINT City Council Meeting Minutes October 11, 2001 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, Donna Higginbotham, Dennis Richardson, and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Parks and Recreation Coordinator Nancy Hanson; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning DirectorTom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of September 27, 2001, City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES Tom Ames, Ray's Food Place Mr. Ames asked the Council for permission to close a portion of 15t Street between E. Pine St. and Oak St. on October 27tH for a barbecue and fund raiser associated with the Wild Rogue Pro Rodeo at the Expo. This is an event that has taken place for the last two years and has been very successful. The Council agreed to the closure of the portion of 1 sc Street between E. Pine St. and Oak St. on October 27tH Norman Bruce, 5055 Dobrot Way Mr. Bruce presented a letter to the Council regarding erosion of the creek bank along a portion of Griffin Creek that has impacted the property of Mrs. Gladys Bruce. Mr. Bruce believes that a new storm drain pipe that empties into Griffin Creek directs water at the opposite bank and is causing it to erode. Mrs. Bruce will eventually lose her home to the creek if the problem is not corrected. He felt that the replacement of the box culvert along Scenic Road would not be enough to stop the erosion. He asked if rip-rap or something substantial could be set in the creek to direct the flow of the water away from the bank. He provided photos of the bank. Public Works Director Bob Pierce discussed the effects of the water emptying from the storm drain pipe into Griffin Creek and did not believe that there was enough waterto cause extensive damage to the opposite creek bank. He felt that the problem originated during the 1997 New Year's Flood that scoured the creek and undermined portions of the creek Ciry of Central Point Ciry Council Minutes October 11, 2001 Page 2 bank. Rip rap that was placed in the creek after the flood for bank stabilization may also have played a role in the bank erosion. The City had planned to correct the problem as part of the Scenic Avenue culvert and bridge replacement by installing a metal wall in the creek to protect the bank. However, the federal authority funding the project objected to the type of wall and there was not enough time to have a substitute wooden wall designed and approved because the culvert and bridge replacement had to be completed this month. The City will work with the construction crew to provide a solution to the erosion. They will try and put a deflector on the storm drain pipe. Mr. Pierce will report to the Council on this item at the next meeting. Merry Hart, 876 Forest Glen Mrs. Hart stated that several residents along Forest Glen and Heather are concerned with the stop signs that were installed along Marilee Street. They feel that the Council did not consider the impact of the stop signs on the entire area. She stated that it has caused traffic to be diverted to Forest Glen and Heather. Cars use these streets to avoid the extra stop signs on Marilee. She stated that the neighborhood is in agreement that the 4-way stop at Forest Glen and Marilee was needed. However, the additional stop signs at Isaac were not. They would like to see those removed. John Hart, 876 Forest Glen Mr. Hart stated that he is an engineer and does not feel that the Council had a clear picture of the traffic problems. In his opinion, the traffic studies were not properly done. He asked the Council to remove the new stop signs at Isaac and Marilee. Mayor Walton stated that City Staff will research this item and return to the Council. City Staff will notify the neighborhood when this comes back before the Council. Dave Ehrhardt, Central Point Sun Mr. Ehrhardt stated that he is the editor of the Central Point Sun which starts publication on October 31, 2001. Subscriptions will be $16.00 per year. The business office will be located at 415 E. Pine Street. Mayor Walton closed the Public Appearances portion of the meeting. VII. BUSINESS A. Parks & Facilities Naming Guidelines Parks and Recreation Coordinator Nancy Hanson presented the recommended guidelines for naming parks and facilities in Central Point. There has not been a set policy in the past on how to choose a name for new city facilities and parks. She explained that staff reviewed guidelines of several cities for naming parks and facilities and presented them to the Park Commission for consideration. The Commission met on May 17 and finalized its recommendation on the guidelines to the City Council. It was recommended that Item II(e) of the guidelines be changed so that the Park Commission selects more than one name for consideration by the City Council when a park or city facility is to be named. Kay Harrison made a motion to approve the Parks & Facilities Naming Guidelines with the recommended change. David Gilmour seconded. Roll Call: Motion passed unanimously. City of Central Point Ciry Council Minutes October 11, 2001 Page 3 B. Jurisdictional Transfer of Portions of Haskell St., W. Pine St., and Freeman Rd. Mr. Pierce explained that portions of Haskell Street, W. Pine Street, and Freeman Road have been or are being improved to City street standards. Accordingly, the City can now take over jurisdictional authority of these streets from Jackson County. The County will make aone-time payment of $93,000.00 to the City toward future maintenance, repair and replacement of these streets. Bill Stults made a motion to approve the Jurisdictional Transfer of Portions of Haskell St., W. Pine St, 8~ Freeman Rd. Dick Halley seconded. Roll Call: Motion passed unanimously. C. Traffic Signal Maintenance Agreement Mr. Pierce explained that the City does not have the equipment or personnel necessary to preform maintenance procedures on traffic signals. The City enters into a Traffic Signal Maintenance Agreement with the Oregon Department of Transportation on an annual basis for several traffic signals within the City Limits. David Gilmour made a motion to approve the Traffic Signal Maintenance Agreement with the State of Oregon. Kay Harrison seconded. Roll Call: Motion passed unanimously. D. Yellow Curbing for Portion of N. 10th St Mr. Pierce related that the Public Works Department had received a request to have the westerly curb on 10th Street painted yellow (No Parking) from E. Pine St. to Manzanita St. He explained that the westerly curb on 10th Street is presently painted yellow from E. Pine Street to a point approximately half way to Manzanita St. Traffic attempting to travel south on 10th St. through the E. Pine St. intersection is restricted to using only one lane because of parked cars along the westerly side of 10th St. ODOT has adjusted the timing of the signal lights but traffic is still backing up. He recommended that parking be eliminated along the remaining westerly portion of 10th St. between E. Pine St. and Manzanita St. There was discussion about restricted parking along this section during peak travel hours. The Council would like Staff to talk with the surrounding property owners and see what they suggest and return to the Council at the next meeting. E. TMDL Agreement Mr. Pierce stated that Bear Creek is designated by DEQ as a Water Quality Limited Stream. Designated Management Agencies (DMA's) that affect the quality of water in Bear Creek have been charged by DEQ with developing and implementing a plan to improve water quality in Bear Creek. A committee has been formed to develop and implement such a plan on a regional basis. The Regional TMDL Committee activities are administered and coordinated by the Rogue Valley Council of Governments (RVCOG). Part of the Committee's work is to gauge water quality in Bear Creek and its tributaries in order to establish base line information and measure the effectiveness of the water quality enhancement project. The TMDL agreement will allow RVCOG to continue the water quality monitoring program. The City's portion of the cost of the project is $4,167.76. Funds for this purpose are included in the current fiscal year budget. The City of Central Point has participated in this project for several years. Bill Stults made a motion to approve the Interagency Cooperative Funding Agreement for a Bear Creek Basin Non-Point Source Pollution (TMDL) Sampling Project. Donna Higginbotham seconded Roll Call: Motion passed unanimously. City of Central Point City Council Minutes October 11, 2001 Page 4 F. Surplus Property for Auction Mr. Pierce presented a list of items that are either no longer used or no longer needed by the City departments. The Public Works Department is asking that these items be declared "surplus property" so that they can be auctioned to the general public or otherwise disposed of as necessary. Mr. Pierce stated that the auction would be held November 3, 2001, at 10:00 a.m. Dick Halley made a motion to approve the list of Surplus Items as presented and set the Auction Date for November 3, 2001, at 10:00 a.m. Bill Stults seconded. Roll Call: Motion passed unanimously G. Resolution No. 923, Annexation of Territory Known as 36 2W 01 BB; Tax Lot 900 Planning Director Tom Humphrey explained that Mr. Glenn Higinbotham Jr. has applied to the City for annexation of his property located at 4957 Hamrick Road, Central Point. The proposal involves approximately 1.17 acres located on the west side of Hamrick Road and North of New Haven Drive. The owner intends to partition the property and use the new annexation area for residences. Once annexed into the City it would be zoned R-1-8, Residential Single-Family. All required annexation criteria have been met for this annexation. Dennis Richardson made a motion to approve Resolution 923, A Resolution Declaring the Annexation of 1.17 Acres of Land Located on the West Side of Hamrick Road, and North of New Haven Drive into the City of Central Point, Oregon. Kay Harrison Seconded. Roll Call: Motion passed unanimously. H. Resolution No. 924, A Resolution Changing Capital Acquisition to $5,000 for Adopted General Procedures for Fiscal Year July 1, 2001 to June 30, 2002 Finance Director Bill Brugger explained that Resolution 913 adopted general procedures for Fiscal Year 2001-2002. The resolution sets procedures relating to City administration and budget, fiscal management and bookkeeping, including the capitalization of acquired assets. The capitalization threshold is currently set at $2,500. New financial reporting requirements implemented by the Governmental Accounting Standards Board (GASB 34) will require detailed records be kept of all capital acquisitions. The new requirements are intended to make governmental accounting more like private enterprise. Useful life and depreciation will need to be determined for all capital acquisitions. Raising the threshold to $5,000 puts the City's capitalization policy in line with private enterprises with revenues of similar size and with other cities and counties in Jackson and Josephine Counties. The Finance Directors of this area have agreed that $5,000 should be the capitalization threshold. David Gilmour made a motion to approve Resolution No. 924, A Resolution Changing Capital Acquisition to $5,000 for Adopted General Procedures for Fiscal year July 1, 2001 to June 30, 2002. Bill Stults seconded. Roll Call: Motion passed unanimously. VIII. MAYOR'S REPORT Mayor Walton reported that: ~l Street Utility Fees and Storm Water Utility Fees were discussed at the Mayors meeting in September. He asked the City Administrator to prepare a Storm Water Utility Fee with a range from $1 - $5 a month with a formula based on Square Footage for discussion. The Ciry of Central Point Ciry Council Minutes October 11, 2001 Page 5 charges would be assessed on the water bills on a monthly basis. He suggested $3.00 for Street Utility and $2.00 for Storm Water Utility Fees. Mr. Halley would like to have a Study Session to discuss this item further. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: beginning October 1, City Hall is now open between 12 p.m. and 1 p.m. he would like to have an Executive Session at the end of the meeting. X. COUNCIL REPORTS Dennis Richardson stated that he would like to have a town hall meeting on terrorism or a flyer distributed to help prepare the citizens in case of emergency. Dick Halley reported that: • he attended a tour at the Rogue Disposal Recycling Center. • he liked the ideas set out in the "Looking Good Lancaster" article that was presented to the Council at the last meeting. He would like to see something like this implemented in Central Point. • he met with the Central Point Chamber about downtown beautification. Most businesses would like to see flower boxes in the downtown. David Gilmour reported that: • Jackson County is working on a bio-terrorism plan. XI. DEPARTMENT REPORTS Building Official Lois DeBenedetti presented a report on the Old Fire Station that discussed the types of uses that could be permitted and what kind of improvements would be needed for each use. The costs associated with the necessary improvements would range from $61,250 to $81,250. The use of the building by School District No. 6 is acceptable as long as it is limited to the first floor. She stated that other limited use of the first floor for City recreation purposes would need to be approved by the Building Department on a case by case basis. It was suggested that staff get an appraisal on the building. Planning Director Tom Humphrey reported that: • he has been working with the developers and land owners on the Hamrick Road and Central Point East Master Plan. • the Talent Planning Commission will be touring the Twin Creeks Area on Tuesday October 16, at 4:00 p.m. • he will be meeting with representatives from Pilot and LTM to discuss truck traffic. Police Chief Mike Sweeny updated the Council on the COPS and technology grants received by the Police Department. Public Works Director Bob Pierce updated the Council on the construction of the Scenic Avenue Bridge and Culvert. Finance Director Bill Brugger presented the Financial Report for the first quarter. Ciry of Central Point City Council Minutes October 11, 2001 Page 6 Parks and Recreation Coordinator Nancy Hanson reported that she has been approached by Expo representatives asking if the City would like to get involved in some of the activities at the expo. She stated that the Winter Program will be available in November. Dennis Richardson made a motion to go into Executive Session to hear a complaint against a City Employee ORS 192.660(1)(b). Kay Harrison seconded. Roll Call: Motion passed unanimously. XII. EXECUTIVE SESSION The Council adjourned to executive session at 9:50 p.m. to hear a complaint against a City employee. No action was taken. The Council reconvened into open session at 10:28 p.m. XIII. ADJOURNMENT Donna Higginbotham moved to adjourn, David Gilmour seconded, all said "aye" and the Council Meeting was adjourned at 10:29 p.m. The foregoing minutes of the October 11, 2001, Council meeting were approved by the City Council at its meeting of October 25, 2001. Dated: i~~a /d~ ~. -Mayor BiII Walton ATTEST: ~, . ~.. Authorized Representativ C [J