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HomeMy WebLinkAboutCM061401CITY OF CENTRAL POINT City Council Meeting Minutes June 14, 2001 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. 11. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, Donna Higginbotham, and Dennis Richardson were present. Bill Stults was excused. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Parks and Rec Coordinator Nancy Hanson; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning DicectorTom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of May 24 2001 City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES Jack Mauer, 924 Mendolia Way Mr. Mauer stated his concerns regarding the retention pond between 924 and 916 Mendolia Way. He was under the impression that this was a water management facility which was required by the City to manage storm water runoff problems and excess irrigation flows. The City has now turned it into a parklike setting for children to play in. He asked who is accountable for the retention facility. He explained that when the Council approved the idea of turning this into a park they did not consider the effect it would have on the adjoining property owners. There have been problems with kids playing in the retention area and vandalizing it. When he called the Police Department the officer stated that the kids could continue to play because it was a "city park". Originally an orange construction fence was installed to prevent anyone from entering the water retention area. He was under the impression that this fence would be made permanent, but the construction fence has been removed and nothing prevents children from entering a potentially dangerous area. He is concerned that children will be fatally injured and his property will be in danger of flooding if the children continue to vandalize the retention area by removing the rocks. Mr. Mauer stated that he wanted to bring this to the attention of the Council and hopes that something will be done to prevent these accidents from happening. Mayor Walton closed the Public Appearances portion of the meeting. City ofCentra/Point City Counci/Minutes June l4, Z001 Page Z VII. BUSINESS A. Ordinance 1822, An OrdinanceAmending.Title 5 ofthe Central Point Municipal Code Relating to Business Licenses -Second Reading Finance Director Bill Brugger explained that this is the second reading of an Ordinance increasing the Business License Fees for the City. The fees have not been increased since 1980. David Gilmour made a motion to approve Ordinance No. 1822, An Ordinance Amending Title 5 of the Central Point Municipal code Relating to Business Licenses. Kay Harrison seconded. Roll Call: Motion passed unanimously. B. Resolution 910, A Resolution Amending the City of Central Point Building Department Fee Schedules Building Official Lois DeBenedetti explained that the City currently uses the 1979 Uniform Building Code Fee Schedule. The proposed fees are the same as adopted by the State of Oregon Building Codes Division. The Building Department fees cover the cost of any inspection liability that occurs when a permit is issued. They also provide a reserve fund for the building department. Reserve funds can be used for financing inspection liabilities, anticipating major capital expenditures or ensuring sufficient funds to maintain staffing levels during economic fluctuations. The State of Oregon has mandated that Building Departments be self supporting and at the current fee schedule the City of Central Point will not be in compliance. She stated that the Building Department mailed and posted Notices of Intent to Increase Fees to interested parties in our jurisdiction allowing parties at least 30 days to comment. Jackson County recently raised their Building Department Fee Schedule to approximately the same amount as the proposed fees. There was discussion on Building Permit Methodology and Valuation. David Gilmour made a motion to approve Resolution 910, A Resolution Amending Various Building Permit Fee Schedules. Dick Halley Seconded. Roll Call: Motion passed unanimously. C. Public Hearing -Approved FY 2001/2002 Budget and Use of State Revenue Sharing Funds City Administrator Jim Bennett explained that a Public Hearing is required for public input on the use of State revenue sharing funds prior to adopting a budget. Mayor Walton opened the hearing for approval of the Fiscal Year 2001/2002 Budget and the use of State Revenue Sharing Funds. There were no comments and Mayor Walton closed the public hearing. D. Resolution 911, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2001/2002 Pursuant to ORS 221.770 Mr. Bennett explained that this resolution will allow the City to receive State Revenue Sharing Funds for the 2001/2002 Fiscal Year. Donna Higginbotham made a motion to approve Resolution 911, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2001/2002. David Gilmour seconded. Roll Call: Motion passed unanimously. ~,~ 1 City ofCentral Point City CounciiMmutes June l4, 2001 Page 3 ® E. Resolution 912, A Resolution Certifying the Provision of Certain Municipal Services by the City of Central Point, Oregon "' Mr. Bennett explained that in order for Cities located within Counties with populations over 100,000 to receive State revenues from cigarette, gas, and liquor taxes, the State must be satisfied that the City provides certain municipal services. This resolution certifies the City provides police protection, fire protection, street construction, maintenance and lighting, sanitary sewers, storm sewers, planning, zoning and subdivision control, and water utilities. Dick Halley made a motion to approve Resolution 912, A Resolution Certifying the Provision of Certain Municipal Services by the City of Central Point, Oregon. Kay Harrison seconded. Roll Call: Motion passed unanimously. F. Resolution 913, A Resolution Adopting General Procedures for Fiscal Year 2001 /2001 Mr. Bennett explained the general procedures for the Fiscal Year 2001/2002. Dick Halley made a motion to approve Resolution 913, A Resolution Adopting General Procedures for Fiscal Year 2001/2002. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. G. Resolution 914, A Resolution Revising the City of Central Point Personnel Policies & Procedures, including Position Classification Pay Plan Mr. Bennett explained the proposed changes to the Personnel Policies and Procedures. He stated that the changes include both technical changes and substantive changes to achieve consistency with current collective bargaining agreements. These include changes that affect travel expense reimbursements, grievance procedures, vacation accrual, PERS contributions, and changes to employee insurance benefits. There was discussion regarding clarifying the wording for Chapter 6.2.6 on grievance procedures. Dick Halley made a motion to approve Resolution 914, A Resolution Revising the City of Central Point Personnel Policies & Procedures, including Position Classification Pay Plan and clarification of the grievance procedure. Kay Harrison seconded. Roll Call: Motion passed unanimously. H. A Resolution Adopting a Budget for the Fiscal Year Beginning July 1, 2001, and Ending June 30, 2002, Making Appropriations and Levying Taxes Mr. Bennett explained that this resolution is the culmination of the budget process by adopting the budget and levying for taxes for the upcoming fiscal year. He recommended two changes to the Resolution affecting General Fund Personal Services and Materials & Services. The first change would increase total Personal Services to reflect final salary and benefit adjustments approved by the City Council. The second change was presented by the Building Official Lois DeBenedetti. Mrs. DeBenedetti explained that the Building Department would like to change the Contract Inspector position to a part-time employee. She stated that she would like to have the option of having an additional inspector as a permanent employee rather than a contract employee. These changes increased the total General Fund Personal Services from $2,338,087 to $2,382,446 and decreased the total General Fund Materials and Services from $971,450 to $940,276. The total General Fund increased from $4,201,787 to $4, 214, 972. Kay Harrison made a motion to approve Resolution 915, A Resolution Adopting a Budget for the Fiscal Year Beginning July 1, 2001 and Ending June 30, 2002, Making City ofCentra/Point City Council Minutes tune 14, 2001 Page 4 Appropriations and Levying Taxes, with changes to the General Fund Personal Services, Materials and Services and Total as recommended by staff. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. I. Planning Commission Report (Humphrey) Planning Director Tom Humphrey presented the Central Point Planning Commission Report for the regular meeting on June 5, 2001: Tentatively approved a request by Mountain View Plaza, LLC to subdivide three existing lots into a total of seven parcels. The subject property is located in the C-4, Tourist and Office Professional zoning district east of the Oak Street and Freeman intersection. Several buildings have already been built in the shopping center. The subdivision allows more of the structures to be owned independently but does not increase the number of.buildings being constructed. The subdivision also clears up some Freeman Road right-of-way and dedication issues resulting from earlier improvements. The Commission approved the tentative plan subject to standard map recording requirements. Approved a subdivision and preliminary plan for the Brookdale Gardens Planned Unit Development (PUD) which would create 15 new parcels and a small private park within the area known as the Central Point East Development. The subject property is located in the R-2, Residential Two Family zoning district west of Meadowbrook Drive. This proposal is a modification of a previously approved PUD but was changed after another property owner elected not to participate in the development plan. The Commission approved the proposal contingent upon a variety of planning and public works requirements which include but are not limited to: future street and pedestrian connections, park dedication, and the coordination of future development with adjoining property owners. There was an extended discussion regarding the design of the project and its appropriateness. There was also concern that the street serving the project would not be adequate. Dennis Richardson made a motion to pull Item 2 of the Planning Commission Report regarding the preliminary plan for Brookdale Gardens PUD and schedule it for Council Review. David Gilmour seconded. Roll Call: Motion passed unanimously. 3. Denied a request to vary from fence height requirements in a side yard at 2799 Oakview Avenue. The subject property is located in the R-1-8, Residential Single Family zoning district. The Commission denied the request based upon inconclusive findings of fact, namely that complying with the law would result in an unnecessary hardship on the applicant. The CC&R's appeared to be even more restrictive than the City Code. 4. Approved a site plan to modify an existing business by constructing a new utility building and a sign structure as part of the Rogue Express II at 131 North Front Street. The subject property is located in the Transit Oriented Development - General Commercial zoning district. The Commission approved the request contingent upon the applicant entering into a deferred improvement agreement for sidewalks, installing a back flow device, and meeting local and state building code requirements. 5. Approved a request by Dallas Page to adjust the location and setback of a swimming pool in the Rosewood Estates subdivision. The subject property is located in an R-1, Residential Single Family zoning district. The Commission approved the location adjustment and reduced setback to account for limitations imposed by Jackson Creek and given the fact that this is a PUD with a private street. City ofCentral Point City Council Minutes June 14, 2001 Page S Under miscellaneous items, the Planning Commission asked that the City Council consider review and revision of the findings used for evaluating fence variances. Mr. Bennett would like to see requirements for all variances reviewed and revised. He also explained that Item No. 3 regarding the denial of a fence variance has been appealed by the applicant to the City Council and they will be hearing this item at the Council meeting on June 28, 2001. David Gilmour made a motion to approve the Planning Commission Report for June 5, 2001, excepting Item 2. Dennis Richardson seconded. Roll Call: David Gilmour, yes; Dick Halley, no; Kay Harrison, yes; Donna Higginbotham, yes; and Dennis Richardson, yes. Motion passed. VIII. MAYOR'S REPORT Mayor Walton reported that: • he attended the annual Cancer Society Walk. • School District No. 6 is encouraging all Council Members to participate in the Jr. Achievement program next year. • Council Members and Staff should also consider participating in the Smart Reading program for the School District. • he will be speaking at a Kiwanis meeting next week. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: ° there will be a study session on June 26"' regarding Urban Renewal. • School District No. 6 will have an open house on June 27~h for viewing the plans for Central Point Elementary School. • he spoke with SOVA regarding the 2001 Southern Oregon Vacation Guide and the fact that Central Point was not mentioned. They stated that they were sorry and would work with Central Point in the future to include them in the guide and encouraged Central Point to become a SOVA member. • Hope Christian Church has decided not to renew the lease for the old fire station building. He explained the options available for the City regarding the building and that there has been damage to the building that needs to be repaired. He also stated that there are structural improvements to the building that have been budgeted for the next fiscal year and suggested that the building would need to be closed for a period of time to do the work. Darold) Hutsell from Hope Christian Church addressed the Council stating that the Church would like to continue the use of the facility as a Youth Center. They would like to know if the Council intends to continue with the youth center and if they would like Hope Christian to be responsible for that program. The Council agreed that at this time they are keeping their options open and they would like City staff to produce a use plan for the facility. The Council would like to see the building used to its full potential and Hope Christian Church will need to work with the Parks and Recreation Department on use of the building when a plan is ready. It was decided that this item would be discussed further at a Study Session. X. COUNCIL REPORTS Council Member Dennis Richardson commended the Public Works Department for a job well done on the recent overlay projects. City ofCentra/Point City Councr/Minutes June 14, ZOOI Page 6 Council Member Dick Halley asked the Public Works Director about the signs that were suppose to be installed on 10'h Street. Mr. Pierce stated that he will check with his staff to see where they are with that project. Mr. Halley also reported on the meeting at the Sr. Center with RVCOG and City Staff. They are trying to improve programs and increase membership. Council Member Dave Gilmour suggested that the City look into purchasing an old bus so that the Sr. Center could use it for day trips. He updated the Council on Central Point Elementary School improvements and stated that the Ashland City Council will be considering an anti-smoking ordinance on June 19'h, 2001. Council Member Kay Harrison updated the Council on the RVTD Study Session regarding the Hwy 62 project. Council Member Donna Higginbotham stated that an RVCOG representative will be addressing the Council and updating them on the Jackson Creek Project. XI. DEPARTMENT REPORTS Planning Director Tom Humphrey reported that: • he attended a FEMA meeting with representatives from ISO regarding flood insurance reductions for Central Point Citizens. • the Quick Response project for the I-5 interchange will begin in a few weeks. They will be reviewing the area and presenting ideas to the Council in a few months. • there will be a Downtown Revitalization meeting on June 19th to discuss facade improvements for Pine Street between 2"d and 3`~ Streets. • we have received the Quit Claim Deeds for the First Street ROW vacation. Letters will be sent out next week asking the property owners to make arrangements for signing the deeds. Estimated costs will be figured when the documents are all signed and recorded with the County. • he attended a Commuter Rail meeting and things are progressing very well. Donna Higginbotham made a motion to continue past 10:00 p.m. Dick Halley seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, no; Donna Higginbotham, yes; and Dennis Richardson, no. Motion passed, 3-2. Building Official Lois DeBenedetti reported that the Building, Planning and Finance Departments have been in training for the new CRW software programs this week. They are looking forward to using the new programs. Public Works Director Bob Pierce reported that: the waterline project on East Pine Street over Bear Creek is almost complete. they have begun the improvements to the Scenic Avenue Culvert. the intersection improvements at Haskell and Pine should begin within the month. Finance Director Bill Brugger reported that: the training for the new business license program has been going very well. They should be able to begin the new program on July 1, 2001. he has completed the financial statements for May, 2001, and it appears that all funds will be within budget for Fiscal Year 2000/2001. Park and Recreation Coordinator Nancy Hanson reported that: 0 she is working with School District No. 6 on a fund raising committee. she will be attending a regional aquatics committee meeting for an Olympic size regional pool facility. City ofCentra/Point City Counci/Minutes June 14, 2001 Page 7 L1 • they have received several of the Recreation Surveys and are in the process of tallying the responses. XII. ADJOURNMENT Donna Higginbotham moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 10:20 p.m. ,~ The foregoing minutes of the June 14, 2001, Council meeting were approved by the City Council at its meeting of June 28, 2001. Dated: ~~a ,, /~ ATTE~rT-"1 Authorized Represe ~~ Mayor Bill Walton