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HomeMy WebLinkAboutCM012402CITY OF CENTRAL POINT City Council Meeting Minutes January 24, 2002 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, Donna Higginbotham, Dennis Richardson and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Community Planner Matt Samitore; Parks and Recreation Coordinator Nancy Hanson; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of January10 2002 Citv Council Minutes David Gilmour made a motion to approve the minutes as presented. Bill Stults seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES Harry Gilg, 830 N. 4th Street, Central Point, Oregon Mr. Gilg asked the Council for an update on the vacation of the First Street Right-of-Way. He stated that the residents have not heard anything from the City regarding the cost of the vacation for each property owner. Mr. Bennett explained that there are a couple of property owners who have not signed the property deeds. He stated that the Council may amend the original Ordinance which states that all property owners must sign off on the transfer. The Council agreed that City staff should prepare an amendment to the ordinance and present it to the next Council Meeting for consideration. Mayor Walton closed the Public Appearances portion of the meeting. VII. BUSINESS A. Jackson County Corrections Division Update Sheriff Bob Kennedy was unable to attend. This item was postponed to a later date. City of Central Point City Council Minutes January 24, 2002 Page 2 B. Resolution No. 933, A Resolution Declaring the Annexation of 6.95 Acres of Land Located on the North Side of Beebe Road, and the West Side of Hamrick Road into the City of Central Point, Oregon (Applicant: Shepherd of the Valley Catholic Church and Five D's LLC)(37 2W 1 B; TL 3900 8 4000) Community Planner Matt Samitore explained that the proposed annexation is for approximately 6.95 acres located on the north side of Beebe and the west side of Hamrick Road. The owner intends to sell tax lot 3900 to the Catholic Church and retain tax lot 4000 for commercial use as the Mon Desir Restaurant. A tentative master plan was submitted with the application and City planning staff have been working with the area residents to create plan alternatives. The R-1-6, Single-Family Residential zoning that the property would acquire if annexed into the city would make the Mon Desir Restaurant a legally non-conforming use. There was discussion about Beebe Road coming into the City limits and the cost associated with repairs if the proposed Charter amendments are approved. Public Works Director Bob Pierce explained that Beebe Road belongs to the County and they would be required to upgrade it to City standards before the City would take over jurisdiction. There was discussion about the requirement of apre-annexation agreement for services. Frank Pulver, Pulver and Leaver Real Estate Company Mr. Pulver spoke on behalf of the Shepherd of the Valley Catholic Church. He explained that the Church would like to expand, but that this would not affect the Mon Desir Restaurant. Bill Stults made a motion to approve Resolution 933, A Resolution Declaring the Annexation of 6.95 Acres of Land Located on the North Side of Beebe Road, and the West Side of Hamrick Road into the City of Central Point, Oregon. Kay Harrison seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. C. Annual Review of Pre-Annexation Development Agreement Between City of Central Point and W.L. Moore Construction, LLC for the Central Point Transit Oriented Development (TOD) (Samitore) Mr. Samitore explained that the implementation of the Twin Creeks Master Plan and the Central Point TOD zoning is well under way with the construction of the Griffin Oaks subdivision. Twenty four lots were approved by the City prior to the annexation of the TOD last year. Another 16 lots can be developed as part of Phase 1 of the Master Plan. Under the terms of the agreement, the number of vehicle trips resulting from 100 new housing units necessitated the first development trigger which is the geometric and signalization improvements now being made at the Pine/Haskell intersection. The agreement specifies that certificates of occupancy may be issued once the specified improvements are constructed. The City took the lead on the Pine/Haskell intersection improvements which have encountered delays for a variety of reasons. The improvements for the intersection evolved as City staff got involved in field changes including: signal pole selection, sidewalk extensions, construction of tree grate frames, right-of-way negotiations and utility relocations. The Planning and Public Works Departments are experimenting with a new look at the intersection that, if successful, will be continued into the downtown. The improvements at the intersection are scheduled to be completed by May 2002. Mr. Samitore stated that, since W.L. Moore did not cause the construction delays at Pine and Haskeii, it would not be appropriate to withhold certificates of occupancy for the homes being built in Griffin Oaks, Unit No. 2. Given the improvement completion schedule that has been outlined, staff believes that the certificates of occupancy should be granted. ~~ City of Central Point City Council Minutes January 24, 2002 Page 3 He also explained that CEC Engineers have prepared a preliminary set of improvement drawings for the next round of street improvements for Pine Street between Haskell Street and Second Street. The City also has preliminary plans for a new railroad crossing and has met with the ODOT Rail Division with the intent of submitting two crossing applications in the spring. In aprivate-public partnership, the City and Twin Creeks LLC submitted a grant application this week to the Oregon Watershed Enhancement Board (OWEB) for the Griffin Creek Restoration Project. The Twin Creeks TOD has received a national recognition award for its master plan which will be presented in San Diego on January 26, 2002. Dick Halley made a Motion to Amend the Pre-Annexation Development Agreement with W.L. Moore Construction, LLC and allow the Certificates of Occupancy to be Issued for Unit 2 of the Griffin Oaks Subdivision Subject to the Pine/Haskell Improvements Being Completed by May, 2002. David Gilmour seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. D. Ordinance No. 1825, An Ordinance Granting to Pacificorp, an Oregon Corporation, Doing Business as Pacific Power 8~ Light Company, a Nonexclusive Franchise for Ten (10) Years to Construct, Maintain and Operate Within the City of Central Point an Electric Light and Power System, Fixing the Terms and Conditions, Providing an Effective Date, and Repealing Ordinance No. 1412 -Second Reading City Administrator Jim Bennett explained that this was the second reading of an Ordinance granting to Pacificorp anon-exclusive franchise agreement for ten (10) years. The proposed Ordinance takes into account the latest changes in Oregon law and uses the League of Oregon Cities model for electric power franchises. Kay Harrison made a motion to approve Ordinance No.1825, An Ordinance Granting to Pacificorp, an Oregon Corporation, Doing Business as Pacific Power & Light .Company, a Nonexclusive Franchise for Ten (10) Years to Construct, Maintain and Operate Within the City of Central Point an Electric Light and Power System, Fixing the Terms and Conditions, Providing an Effective Date, and Repealing Ordinance No. 1412. David Gilmour seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. E. Ordinance No. 1826, An Ordinance Amending CPMC 12.24.405 Pertaining to Street Banners -Second Reading Mr. Bennett stated that this is the second reading of an ordinance amending CPMC 12.24.405 pertaining to Street Banners. The recommended changes have been made to the application form to include proof of insurance forthe company installing the banner and signature blocks for all departments to sign off on the application. Dick Halley made a motion to approve Ordinance No. 1826, An Ordinance Amending CPMC 12.24.405 Pertaining to Street Banners. Donna Higginbotham seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. Dennis Richardson left the meeting at 8:00 p.m. F. Review of City Council Rules and Code of Ethics Mr. Bennett explained that this item was continued from the meeting on January 10, 2002, so that all the Council Members would have an opportunity to review the Rules and the City of Central Point City Council Minutes January 24, 2002 Page 4 Code of Ethics and suggest any changes. Bill Stults proposed that the wording "We, as a Council and Mayor, agree to make a concerted effort to adhere to the Council agenda and will encourage all participants at Council meetings to do the same". He stated that his intent is not to shorten the amount of time that citizens have to bring an item before the Council, but to recognize that City staff, Council Members and citizens have put in a full day of work and the Council should be aware of the time spent at Council meetings. Bill Stults made a motion to amend the Code of Ethics as follows: "We, as a Council and Mayor, agree to make a concerted effort to adhere to the Council agenda and will encourage all participants at Council meetings to do the same". Kay Harrison seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Bill Walton reported that: • he has been reappointed as Vice Chair of the MPO. • he will be going to Sacramento to gather information on noise issues associated with an outdoor amphitheater there prior to the study session on the proposed Jackson County Expo amphitheater. He invited any interested Council members to go with him. • there will be a ribbon cutting ceremony for the opening of the new Hwy 238 intersection in Medford. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • David Fromme has completed the appraisal of the Old Fire Station. He will provide copies of it for the Council. He should be receiving the one for the Senior Center within the week. • there will be a Study Session on January 31, 2002, with representatives from the Jackson County Expo and Fair Board on the Outdoor Amphitheater. • the purchase of the Central Point School District No. 6 property is complete. It should go into escrow the beginning of February. • there will be an election fact sheet in the water bills at the end of this month. • the ballots for the March election will be sent out on February 22, 2002. X. COUNCIL REPORTS Dick Halley reported that: • he and Council Member Richardson met with the Fair Board on the Amphitheater. • the Fair Board is thinking about enhancing the Wild Rogue Pro Rodeo. They would like to make it a week long affair and work with the Chamber and the City to include other events during the week. It was suggested that the Central Point Rendevous Days theme be a part of this celebration. • he attended a meeting at the Medford Sr. Center and updated the Council on the changes taking place at the Central Point Sr. Center. Bill Stults reported that: • he would like to see a study done at the intersection of Ash and 2"d Street. He is concerned that there will be an accident on that corner because people think it is a City of Central Point City Council Minutes January 24, 2002 Page S i~ 4 way stop. BCVSA will have a notice in the Mail Tribune in order to clarify that the proposed Charter Amendments do not apply to sewer rates. Donna Higginbotham reported that the Greenway Committee has been working on informational and directional signs for the Greenway. XI. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: City staff have been working on a plan for Glenn Way to encourage pedestrian traffic to use the sidewalks. He presented a plan showing the section of Glenn Way where sidewalks would be installed. There would be no parking on the West side of Glenn Way near W. Pine Street. He asked for Council approval. Bill Stults made a motion to approve the Sidewalk Plan for Glen Way Contingent Upon Property Owner Approval for No Parking along the West Side at Pine Street. Kay Harrison seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. Community Planner Matt Samitore reported that there will be a CAC meeting on January 29, 2002, at City Ha11 to discuss Snowy Butte Road improvements and the Beebe Road Area Master Plan. XII. ADJOURNMENT Bill Stults moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:50 p.m. The foregoing minutes of the January 24, 2002, Council meeting were approved by the City Council at its meeting of February 14, 2002. Dated: a~rs~~ A' Authorized Represe ayor Bill Walton