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HomeMy WebLinkAboutCM021402CITY OF CENTRAL POINT City Council Meeting Minutes February 14, 2002 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. 11. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Kay Harrison, Donna Higginbotham, Dennis Richardson, and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Community Planner Ken Gerschler; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of January 24, 2002. City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. Kay Harrison seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES John Hallett, 546 Barnes Ave, Medford OR Mr. Hallett introduced himself to the Central Point City Council. He will be a candidate for Jackson County Commissioner. He complemented the Council on the vision they have for Central Point and on working with the County on the amphitheater project. Eric Kelly, 3465 Grant Road, Central Point, OR Aaron Kelly, 432 Grand Ave, Central Paint, OR Keith Harris, PO Box 5506 Central Point, OR The speakers represent the Southern Oregon Freestyle BMX Association. They presented the Council with an alternative idea for the Skate Park. They suggested that the park be expanded to include BMX bikes, not strictly a skateboard park. They have been in contact with the Central Point Youth Skateboard Park Committee and the Public Works Department and would like to work with them to introduce this idea to the citizens of Central Point. They presented information stating that the type of skateboard park the committee has chosen has proven to fail after a few years. They would like to work with the Skate Park Committee to ensure that Central Point has a park that will be used by the surrounding community. Mayor Walton and the City Council asked that the group approach the Youth Skate Park Committee to see if they can reach agreement on a design for the skate park. Public Works Director Bob Pierce stated that his department has been researching all options and invited the BMX group to attend the Park Commission meeting on February 21, 2002. Mayor Walton closed the Public Appearances portion of the meeting City of Central Point Council Minutes February 14, 2002 Page 2 VII. BUSINESS A. RVCOG Cash Reserve Update Michael Cavallaro from Rogue Valley Council of Governments presented and update on the RVCOG's financial condition to the Council. He explained the challenges of getting timely payments from State agencies. He also reported that the financial and operational policies put into place in the last several years have produced important changes in RVCOG's financial situation. These changes have been critical to the organization being able to continue to provide worthwhile services to its members. The specific strategies devised by the Board to address the issue of cash flow appear also to have been successful so far, dramatically reducing a number of issues around the COG's chronic lack of cash flow. By the time the full cash reserve is assembled in two years, issues with cash on hand, receivables, and payables will cease to be limiting factors of RVCOG's operations. B. Resolution No. 934, A Resolution Adopting a Supplemental Budget for Fiscal Year 2001-2002 Finance Director Bill Brugger explained that a Supplemental Budget is required to transfer money from the General Fund in the amount of $100,000 to the Park SDC fund for the purchase of property from School District No. 6 for the Skateboard Park. No current budget fund is being adjusted by more than 10%. David Gilmour made a motion to approve Resolution No. 934, A Resolution Adopting A Supplemental Budget for Fiscal Year July 1, 2001, to June 30, 2002. Bill Stults seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. C. Resolution No. 935, A Resolution Amending the City Council Code of Ethics City Administrator Jim Bennett explained that the attached Resolution re-adopts the Rules of the City Council and Code of Ethics for calendar year 2002 and includes changes recommended by the City Council at its last meeting. The suggested change will be item 15 in the City Council Code of Ethics. Bill Stults made a motion to approve Resolution No. 935, A Resolution Amending the City Council Code of Ethics. Dick Halley Seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. D. Discussion of Name for South East Park Public Works Director Bob Pierce stated that the southeast park located along Gatepark Drive is ready to be named and deeded over to the city. The Park Commission reviewed a list of possible park names and also reviewed park naming guidelines. They reached a consensus to recommend the following names for the southeast park. 1. Forest Glen 2. Goose Landing 3. Heartland Park 4. Patriotic names, such as Liberty, Unity or Freedom Park Dick Halley made a motion to name the southeast park along Gatepark Drive -Forest Glen Park. David Gilmour seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. City of Central Point Council Minutes February 14, 2002 Page 3 E. Glenn Way Sidewalk Project Mr. Pierce explained that at the City Council's request, the Public Works Department surveyed the neighborhood along Glenn Way between Snowy Butte Rd aid W. Pine Street to assess preferences for sidewalks along either side of Glenn Way if constructed at City expense. The Northerly three lots along the Westerly side of Glenn Way were asked if the they would like to have a sidewalk along the Easterly side of Glenn Way, if it resulted in no on street parking in front of their houses. Two said no, one said yes. The Southerly four lots along the Westerly side of Glenn Way were asked if they would like to have a sidewalk constructed along their street frontage. Three said yes, one was a renter. The Southerly five lots along the easterly side of Glenn Way were asked if they would like to have a sidewalk constructed along their street frontage. Four said yes, one said no. David Gilmour made a motion to approve the construction of sidewalks on the West side of Glenn Way with no restrictions on parking. Dennis Richardson seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. F. Waiver of Yard Sale Permit Fees for City Wide Yard Sale Mr. Bennett explained that on April 27, 2002, the City will be holding its first city wide yard sale. The current fee for a yard sale permit is $1.00 and is set by City Ordinance. Permits are used to keep track of the number of yard sales that are held each year and to ensure that holding yard sales does not become a business for any residence. As an incentive to encourage as many residents as possible to participate in the City Wide yard sale, City staff recommends that the City Council waive the $1.00 yard sale permit and fee for the day of April 27, 2002. There was discussion to encourage the downtown businesses to have sidewalk sales on the same day. Dennis Richardson made a motion to waive the Yard Sale Permit Fees for the City Wide Yard Sale. David Gilmour seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. G. Planning Commission Report Community Planner Ken Gerschler presented the Central Point Planning Commission Report for the regular meeting on February 5, 2002: 1. Recommended approval of a master development plan known as Cascade Meadows and its associated zoning map amendments that would change TOD Corridor-MMR, Medium Mix Residential zoning to LMR, Low Mix Residential zoning; OS, Open Space zoning; EC, Employment Commercial zoning; and C-4, Tourist and Office Professional zoning. The subject property is located north of Beall Lane, west of State Highway 99 and east of Chicory Lane on vacant property owned by Boise Cascade. Cascade Meadows is a master plan proposed for the Boise Cascade site at the southern entrance to Central Point. The City Council wanted this area master planned before considering it for annexation. City of Central Point Council Minutes February 14, 2002 Page 4 2. Approved a conditional use permit to allow the Grange CO-OP to create and enclose an agricultural product storage area on property recently acquired from Central Point Lumber Company. The subject property is zoned M-1, Industrial with a TOD Corridor - GC, General Commercial overlay and is located on the west side of Pine Street. Kay Harrison made a motion to approve the Planning Commission Report for February 5, 2002 as presented. Bill Stults seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Walton reported that: • he will be out of town for the Council Meeting on February 28, 2002. • the Regional Sewer Rate Committee will be meeting on March 4, 2002. • he attended the Mayors breakfast presented by SODA • he would like to thank the staff for their support at the community forums over the last two weeks. • Charter has raised their rates for Central Point customers. If citizens would like to order basic service, they can disconnect for a week and then reconnect and be charged at a lower rate. • Channel 5 interviewed him regarding the amphitheater this evening prior to the Council Meeting. IX. CITY ADMINISTRATORS REPORT City Administrator Jim Bennett reported that: • the election information is now on the city web site. • Jackson County would like to have a study session regarding the new library for Central Point on February 26, 2002, at 6:00 p.m. • he will be out of town part of next week to attend an insurance conference. • there is still one commercial property owner who has not signed the quit claim deed for the First Street ROW. The City Attorney says that all the commercial property owners must sign the deeds before the Council can transfer the property to the residential property owners. X. COUNCIL REPORTS Kay Harrison reported that: she attended an Oregon Transportation Commission dinner. she attended a Republican Women's Luncheon regarding the Amphitheater. she enjoyed the opportunity to attend the awards ceremony for the TOD. It was very educational for her. David Gilmour reported that: • he attended an ODOT meeting regarding E. Pine Street. • there will be a guest editorial by him in the Sunday Mail Tribune. Dick Halley reported that: • he would like to see the $1.00 yard sale permit eliminated. City of Central Point Council Minutes February 14, 2002 Page 5 '1 he attended a Central Point Chamber meeting to discuss the new entry sign to be located by the new State Farm building. there is a new Board of Directors for the Senior Center and they are trying to reorganize. Dennis Richardson reported that: he has attended the Chamber auction. he will be interviewed on KMED Radio regarding the Initiative Measures. XI. DEPARTMENT REPORTS Building Official Lois DeBenedetti reported that they will be receiving a presentation on the Integrated Voice Response System. Public Works Director Bob Pierce reported that: J • staff have discussed skateboard park designs at length. At this point they are still conceptual designs. • Public Works Supervisor Rick Bartlett negotiated purchasing water meters in bulk in order to save the City money. • Public Works Technician Mike Ono worked with ODOT to recover past City expenses for State Highway 99. • Public Works Senior Technician Chris Clayton, in reviewing the Beall Master Water Meter contract, found substantial cost savings to the city • Public Works Secretary Lisa Morgan reviewed and made adjustments to the equipment rental funds and located approximate) $36,000. • Between the four Public Works employees over 103,000 in all was saved in the Public Works Department funds. Dennis Richardson made a motion to commend Rick Bartlett, Mike Ono, Chris Clayton and Lisa Morgan for their conscientious efforts to conserve Central Point resources and thank them for a job well done. Dick Halley seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults, yes. Motion approved. XII. ADJOURNMENT Bill Stults moved to adjourn, Dennis Richardson seconded, all said "aye" and the Council Meeting was adjourned at 9:30 p.m. 0 The foregoing minutes of the February 14, 2002, Council meeting were approved by the City Council at its meeting of February 28, 2002. Dated: ~/a~~D~ Z.('i(i' ayor Bill alton ATTES ~ r ,7 Authorized Representa ' e