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HomeMy WebLinkAboutCM042502CITY OF CENTRAL POINT City Council Meeting Minutes April 25, 2002 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: David Gilmour, Dick Halley, Donna Higginbotham, Dennis Richardson, and Bill Stults were present. Kay Harrison was absent. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS Mayor Walton presented a special recognition to Karolyne Johnson for her hard work and dedication on the Central Point Planning Commission. V. MINUTES A. Approval of April 11.2002, City Council Minutes Dick Halley made a motion to approve the minutes as presented. Bill Stults seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults yes. Motion approved. B. Approval of April 17, 2002, Special Council Minutes David Gilmour made a motion to approve the minutes as presented. Donna Higginbotham Seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults yes. Motion approved. VI. PUBLIC APPEARANCES Bob Lee, Central Point Little League Representative Mr. Lee addressed the Council regarding City services such as sewer and water connection at the Little League fields on Hanely Road. He explained that the Central Point Little League has approximately 500 children that participate in youth programs during the spring and summer months. The league has also realized the growing concern of area families, that there are limited area's for other sports such as soccer, football, baseball and other "team" sports that children can interact, while under the supervision of adult care. He explained that the league would like to expand the usability of their facility to include other programs such as the Jr. Comet program. Currently, the facility has no sewer and water hook-ups. The League is requesting consideration and assistance in beginning the process of acquiring the necessary permission and permits to update and better serve the community of Central Point. Ciry of Central Point City Council Minutes April 25, 2002 Page 2 The Council explained that the fields are out side of the Central Point Urban Growth Boundary and the restrictions the City has with Medford Water Commission for providing water to customers outside of the Urban Growth Boundary. DLCD would need to be contacted and a hardship would need to be determined. A suggestion was made to move the fields to property inside the Urban Growth Boundary. There was also a suggestion to use the well on the Boy Scouts property. Bear Creek Valley Sanitary Authority will need to be contacted regarding the sewer connection. The Council provided contact names for BCVSA and DLCD. They stated that City Staff is available to provide any assistance the League may need. Mayor Walton closed the Public Appearances portion of the meeting. VII. BUSINESS A. Ordinance No. 1827, An Ordinance Amending CPMC Chapter 2.20 Pertaining to Elections and Wards -Second Reading City Administrator Jim Bennett stated that at the regular meeting of April 11, 2002, the City Council considered Ordinance No. 1827, which amends CPMC Chapter 2.20 pertaining to elections and wards. The ordinance will require that future elections of council members representing individual wards will be subject to voting by the entire city electorate. Mr. Bennett explained that this is the second reading of Ordinance 1827, and if approved will take effect in 30 days. David Gilmour made a motion to approve Ordinance No. 1827, An Ordinance Amending CPMC Chapter 2,20 Pertaining to Elections and Wards. Bill Stults seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults yes. Motion approved. B. Resolution No. 939, A Resolution Approving the City of Central Point Position Classification Pay Plan for Fiscal Year 2002/2003 Mr. Bennett explained that Mayor Walton directed him to prepare a resolution for consideration by the City Council. The proposed resolution approves the City of Central Point Classification Pay Plan for Fiscal year 2002/2003. The plan sets out the employee job classification. The plan is consistent with the Proposed Budget for Fiscal Year 2002/2003. He explained that the salaried employees who are members of the General Employees Bargaining Unit of Teamsters Local No. 223 will receive a 3.15% increase in salary and the Police Employees Bargaining Unit of Teamsters Local No. 223 will receive a 6.00% increase. Salaries for the seven non-represented city employees were determined by conducting a salary survey of these classifications using Oregon cities of comparable size. The survey was conducted using data from the Local Government Personnel Institute as well as from the comparison cities. An average salary was calculated for each classification, compared to the current Central Point salary and adjusted by a Consumer Price Index cost of living factor of 1.3%. The City Administrator classification is included in the plan, but a foot note explains that the salary for this classification is negotiated directly by the City Council through an employment agreement. David Gilmour made a motion to approve Resolution No. 939, A Resolution Approving the City of Central Point Position Classification Pay Plan for Fiscal Year 2002/2003. Donna Higginbotham seconded. Roll Call: David Gilmour, yes; Dick Halley, City of Central Point City Council Minutes April 25, 2002 Page 3 yes; Donna Higginbotham, yes; Dennis Richardson, no; and Bill Stults yes. Motion passed. C. Resolution No. 940, A Resolution Making Land Use Recommendations for the City of Central Point Urban Reserve Areas to the RPS Policy Committee Planning Director Tom Humphrey explained that the City has conducted numerous public meetings and hearings relative to RPS planning activities. The Council conducted a study session on April 9, to evaluate the candidate growth areas and suggested areas of interest for a recommendation to the RPS Policy Committee. Mr. Humphrey explained the following areas to be recommended by the proposed resolution are shown on the map attached to the proposed Resolution: CP-1 This area has both regional and local significance and should be part of the Central Point Urban Reserve. Developing a better east-west connection from Hwy 62 to I-5 at the Seven Oaks Interchange would benefit the Rogue Valley. The City has made a significant investment in infrastructure to this area and it is a good location for limited industrial uses. The boundaries have been redefined to include the interchange. CP-2 This area is significant to Central Points urban form and east-west connectivity. The City recognizes the importance of agricultural uses in this area and Oak Savanna habitat. The Council redefined the boundaries of this area which are reflected on the map. CP-3 This area also contributes to Central Point's urban form and would be a natural expansion of the urban growth boundary in the future. It makes sense to extend the area north between Gebhard Road and Bear Creek and abut the CP-2 southern boundary. The City is expected to take jurisdiction of Gebhard Road in the future and expects the area west of Gebhard to develop in uses that buffer the expo from new neighborhoods. CP-4 This area should not be part of Central Point's Urban Reserve area. However, steps should be taken by City, Medford Water Commission and other to improve water delivery in this area. CP-5 This area was not part of the RVCOG Phase One Status Report but should be part of the Central Point's Urban Reserve in its entirety. The new area is along Grant Road and includes School District No. 6 property along Scenic Avenue. CP/MD - 1 Portions of this area have been added to CP-2 and are defined on the north by Gibbon Road and on the east by Table Rock Road. Mayor Walton opened the meeting for public testimony. Katy Marshall, Haritage Road Ms. Marshal stated her concerns regarding CP-5. She is concerned that development of the School District Property would be detrimental to the surrounding agricultural land. Mr. John MacDiarmid, Dean Dr. Mr. MacDiarmid stated that CP-5 should not be included in the Urban Reserve area. He is concerned that the City would eventually change the zoning requirements and cause problems for the surrounding agricultural area. Mayor Walton closed the public testimony section of the meeting. The Council discussed the CP-5 area, stating that the school property should be included City of Central Point City Council Minutes Apri125, 2002 Page 4 but the property along Scenic Avenue between Grant Road and the School District property should be dropped from the recommendation. David Gilmour made a motion to approve Resolution 940, A Resolution Making Land Use Recommendations for the City of Central Point Urban Reserve Areas to the RPS Policy Committee Revising Area CP-5 Removing Property Located along Scenic Avenue between the School District No. 6 Property and Grant Road. Bill Stults seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults yes. Motion approved. D. Establishment of Procedures, Standards and Criteria for Hiring of City Administrator and Inviting Public Comment Mr. Bennett explained that the City has hired the League of Oregon Cities to conduct the recruitment for the next City Administrator. The first step in the process is to establish the procedures, standards and criteria that will be used for this recruitment and to invite public comment on the process. Dick Townsend from the League of Oregon Cities explained that he has been retained by the League on a contract basis to direct the League's City Administrator Recruitment Services Program. Mr. Townsend presented the Council with a recommended time line for the recruitment providing dates for advertisement, Application deadline, Council Screening of Applications, Background checks, and Council Interviews. LOC can provide the Council with sample interview questions, he suggested the City Council hold a Study Session in May for citizen input on the process and what they would like to see the Council consider in their interviews. There was discussion regarding interview panels. The Mayor would like Council, Staff and Citizen input on the final candidates. It was discussed to move the dates up having Mr. Townsend return the applications to the Council on June 20th for consideration. In the meantime the Council will hold a Study Session for public input, fill out the Administrator Profile form and review the issues for Council discussion regarding the City Administrator Interviews. VIII. MAYOR'S REPORT Mayor Walton reported that: he attended a MPO meeting last week he attended the Central Point Little League season opener. There was a very impressive turn out of children he is doing the Jr. Achievement program and encourages all the Council members to join the program IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: He has received a letter from Shayne Maxwell, lead petitioner - RR Phone Exchange. Ms. Maxwell is petitioning the Public Utilities Commission to extend the EAS area for the Rogue River Telephone Exchange to include Gold Hill, Central Point and Medford Areas. She started this process because of long distance costs. Ms. Maxwell is asking for a letter of support from the Central Point City Council in her efforts to expand the local calling area. She has over 3,000 signatures in support from citizens, letters of support from Senior Advisory Council RVCOG, County Commissioner Rick Holt, Oregon House Representative Cherryl Walker, City of Central Point City Council Minutes April 25, 2002 Page 5 Southern Oregon Telecommunications and Technology Council, Rogue River City Council, and the Rogue River Fire District & Fire Med Ambulance Service. Dennis Richardson made a motion to that Central Point join with other Southern Oregon Cities in promoting the extension of call boundaries to save in costs for Central Point citizens. Dick Halley seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Donna Higginbotham, yes; Dennis Richardson, yes; and Bill Stults yes. Motion approved. • he has been approached by the Central Point Chamber requesting support for the Central Point Business Guide. Mr. Bennett explained that funds are available in the Non-operating Department Budget. Dennis Richardson made a motion to approve $1,500 from the Non-Operating Budget in support of the Central Point Chamber Business Guide. David Gilmour seconded. Roll Call: David Gilmour, yes; Dick Halley, yes; Donna Higginbotham; yes; Dennis Richardson, yes; and Bill Stults yes. Motion approved. X. COUNCIL REPORTS Donna Higginbotham reported that: • she attended an RVCOG meeting • she attended a Bear Creek Greenway Committee meeting regarding the I-5 interchange Dennis Richardson reported that Senator Jason Atkinson is in support of Shayne Maxwell regarding the Public Utilities Commission recommendation. XI. DEPARTMENT REPORTS Parks and Recreation Coordinator Nancy Hanson reported that: • the Park Commission Meeting on April 18, 2002, discussed the City Wide Clean up to be held on September 21, 2002 • the City has received 150 registered yard sales for the City Wide Yard sale on April 27, 2002 • the Park Commission will be discussing a conceptual design far Don Jones Memorial Park at the Park Commission meeting in May. • the Summer Recreation Program Guide is complete and will be mailed in the April water bills Finance Director Bill Brugger reported that: • he has received an update on the Qwest Franchise payments. More information will be available the first part of May • he has received the salary ranges required for the Wood Stove Rehabilitation Program • there is plenty of water in Lost Creek Reservoir for purchase at a later date Planning Director Tom Humphrey reported that: • he has received the Awanee Award for the TOD project • a retail consultant will be in Central Point on May 9, 2002, for a three hour session to talk with local businesses for downtown revitalization City of Central Point City Council Minutes April 25, 2002 Page 6 XII. ADJOURNMENT Bill Stults moved to adjourn, Dennis Richardson seconded, all said "aye" and the Council Meeting was adjourned at 9:40 p.m. The foregoing minutes of the April 25, 2002, Council meeting were approved by the City Council at its meeting of May 9, 2002. Dated: ~;/j ~1bZ Q,. f Mayor Bill Walton ATTEST: Authorized Represent ve LI