HomeMy WebLinkAboutCM061302CITY OF CENTRAL POINT
City Council Meeting Minutes
June 13, 2002
I. REGULAR MEETING CALLED TO ORDER
Mayor Walton called the meeting to order at 7:00 p.m.
II. ROLL CALL: Mayor: Bill Walton
Council Members: David Gilmour, Dick Halley, Kay Harrison, and
Donna Higginbotham were present. Dennis Richardson and Bill
Stults were excused.
Interim City Administrator Brian Almquist; City Attorney Doug Engle;
Public Works Director Bob Pierce; Finance Director Bill Brugger;
Police Chief Mike Sweeny; Building Official Lois DeBenedetti;
Planning Director Tom Humphrey; Parks and Recreation Director
Nancy Hanson and Deputy Recorder Deanna Gregory were also
present.
III. PLEDGE OF ALLEGIANCE
IV. INTRODUCTION OF GUESTS
V. MINUTES
A. Approval of June 13, 2002, City Council Minutes
David Gilmour made a motion to approve the minutes as presented. Donna
Higginbotham seconded. ROLL CALL: David Gilmour, yes; Dick Halley, yes; Kay Harrison,
yes; and Donna Higginbotham, yes. Motion Passed.
VI. PUBLIC APPEARANCES
Mary-Kay Michelsen, Jackson County Citizens League (JCCL), Regional Problem Solving
Committee
Mrs. Michelsen addressed the Council with concerns from JCCL regarding areas of future
growth that Central Point has chosen for Urban Reserve. She stated that JCCL's board
members are concerned that expansion into class 1 and 2 soils can not be justified for
Central Point. JCCL's mission and reason for being is to help shape the character and use
of land in Jackson County by preserving economic and quality of life values such as farm
and forest lands, wildlife, and open space in an appropriate mix. To this end they are very
anxious to 1) prevent sprawl, 2) plan around and promote development of public
transportation in order not to increase car dependency, and 3) take advantage of existing
public services and infrastructure in the most efficient way possible. She presented a
handout to the Council outlining the concerns that JCCL has with the proposed urban
reserve area Central Point has chosen.
• CP-1, leapfrogging concerns and eventual loss of significant Class 1 and 2
soils
• CP-2, they do not support the expansion west of Gebhart Road into prime
and high value soils
• CP-3 class 1 soils in the expanded area to the north
• CP-5 opposed to this expansion area with larger parcels of Class 2 and 3
soils
City of Central Point
Clay Council Minutes
June 13, 2002
Page 2
Mrs Michelsen stated that JCCL would like the Council to reconsider the proposed Urban
Reserve area for Central Point.
Mayor Walton closed the Public Appearances portion of the meeting.
VII. PUBLIC HEARINGS:
A. Proposed Budget for 2002-2003 Fiscal Year
Finance Director Bill Brugger presented the Budget as recommended by the Budget
Committee for 2002/2003 Fiscal Year. He explained that there are a few changes that
Staff would like considered:
additional funds are available due to the decrease in costs for some of the Public
Works overlay projects, these funds could be included in Street Funds: Gas Tax
and Street Appurtenances Funds
Add line item for Downtown Revitalization small business improvement loans to the
Non-Operating Fund
Increase in Personnel costs for Building Department Plans Examiner
Planning Director Tom Humphrey explained that the Department has applied for Grants for
Downtown Revitalization Low interest loans for facade improvements and would like to add
line item 01-19-69 Building Restoration to the General Fund Non-Operating Department in
the amount of $25,000. Staff will come back later with a loan process for Council approval.
Building Official Lois DeBenedetti stated that there has been an increase in building permits
and it is becoming more difficult for Staff to adhere to the 10 day turn around of plan
reviews as required by the State of Oregon. She is asking the Council to approve an
increase of $20,000 in line item 01-12-51 Personal Services to help cover the cost of a
temporary part-time plans examiner.
Public Works Director Bob Pierce asked the Council to approve an increase in capital outlay
in the Motor Vehicle Tax fund item 21-21-82 of $76,500 and Street Appurtenances Fund
22-22-82 in the amount of $71,000. He explained the Capital Outlay projects they would like
to add to the list.
Mr. Brugger explained that the Council is allowed to make changes up to 10% in any fund.
The recommended changes are within the 10% range.
Dick Halley made a motion to approve the Budget for Fiscal year July 1, 2002 through
June 30, 2003 with recommended changes from staff. Donna Higginbotham seconded.
ROLL CALL: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; and Donna
Higginbotham, yes. Motion Passed.
VIII. ORDINANCES, RESOLUTIONS, 8~ CONTRACTS
A. Resolution No. 942, A Resolution Electing to Receive State Revenue Sharing
Funds for Fiscal Year 2002/2003 Pursuant to ORS 221.770
Mr. Brugger explained that ORS 221.770 sets requirements for eligibility by cities for receipt
of State revenue sharing funds. The City of Central Point wishes to receive distribution of
these funds and has adhered to all the State requirements for receiving the funds.
Kay Harrison made a motion to approve Resolution No. 942, A Resolution Electing
to Receive State Revenue Sharing Funds for Fiscal Year 2002/2003 Pursuant to ORS
221.770. David Gilmour Seconded. ROLL CALL: David Gilmour, yes; Dick Halley, yes;
C
City of Central Point
City Council Minutes
June 13, 2002
Page 3
Kay Harrison, yes; and Donna Higginbotham, yes. Motion Passed.
B. Resolution No. 943, A Resolution Certifying the Provision of Certain Municipal
Services by the City of Central Point, OR
Mr. Brugger stated that in order for Cities located with-in Counties with populations over
100,000 to receive State revenues from cigarette, gas and liquor taxes, the State must be
satisfied that the City provides certain municipal services. This resolution certifies the City
provides police protection, street construction, maintenance and lighting, sanitary sewers,
storm sewers, planning, zoning, and subdivision control, and water utilities.
Dick Halley made a motion to approve Resolution No. 943, A Resolution Certifying
the Provision of Certain Municipal Services by the City of Central Point, OR. David
Gilmour seconded. ROLL CALL: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes;
and Donna Higginbotham, yes. Motion Passed.
C. Resolution No. 944,. A Resolution Adopting General Procedures for Fiscal
Year 2002/2003
Mr. Brugger explained that the City of Central Point deems it appropriate to authorize
certain appointments and procedures relating to city administration and budget, fiscal
management and bookkeeping matters for fiscal year 2002-2003.
Donna Higginbotham made a motion to approve Resolution 944, A Resolution
Adopting General Procedures for Fiscal Year 2002/2003. David Gilmour seconded.
ROLL CALL: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; and Donna
Higginbotham, yes. Motion Passed.
D. Resolution No. 945, A Resolution Revising the City of Central Point Personnel
Policies 8~ Procedures
Mr. Brugger explained the proposed changes to the Personnel Policies and Procedures.
He explained a few of the changes to the Family and Medical leave provision.
David Gilmour made a motion to approve Resolution No. 945, A Resolution Revising
the City of Central Point Personnel Policies and Procedures. Donna Higginbotham
seconded. ROLL CALL: David Gilmour, yes; Dick Haiiey, yes; Kay Harrison, yes; and
Donna Higginbotham, yes. Motion Passed.
E. Resolution No. 946, A Resolution Adopting a Budget for the Fiscal Year
Beginning July 1, 2002, and Ending June 30, 2003, Making Appropriations and
Levying Taxes
Mr. Brugger explained that this resolution is the culmination of the budget process by
adopting the budget and levying taxes for the upcoming fiscal year. He stated that the
resolution will include the above mentioned changes to the Budget for the Building
Department, Planning Department and Public Works Departments.
Kay Harrison made a motion to approve Resolution 946, A Resolution Adopting a
Budget for the Fiscal Year Beginning July 1, 2002, and Ending June 30, 2003, Making
Appropriations and Levying Taxes. David Gilmour seconded. ROLL CALL: David
Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; and Donna Higginbotham, yes. Motion
Passed.
F. Resolution No. 947, A Resolution of the City of Central Point Supporting the
Establishment of a Process by the Public Utility Commission to Determine a
Regional Extended Area Service Rate for Southern Oregon
City of Central Point
City Council Minutes
June 13, 2002
Page 4
Interim City Administrator Brian Almquist explained that this resolution is at the request of
Shayne Maxwell in support of the Regional Extended Area Service Rate for Southern
Oregon.
Dick Halley made a motion to approve Resolution No. 947, A Resolution of the City
of Central Point Supporting the Establishment of a Process by the Public Utility
Commission to Determine a Regional Extended Area Service Rate for Southern
Oregon. Kay Harrison Seconded. ROLL CALL: David Gilmour, yes; Dick Halley, yes;
Kay Harrison, yes; and Donna Higginbotham, yes. Motion Passed.
IX. OTHER BUSINESS
A. Liquor License Application Change of Ownership for PilotTravel Centers, LLC
Police Chief Mike Sweeny stated that the Pilot Travel Centers, LLC have applied to OLCC
for a Liquor License change of address. The Police Department files contain no information
pertinent to the request.
David Gilmour made a motion to approve the Liquor License Application Change of
Ownership for Pilot Travel Centers, LLC. Donna Higginbotham seconded. ROLL
CALL: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; and Donna Higginbotham,
yes. Motion Passed.
B. Recommendation ,from Park Commission on Skate Park
Parks and Recreation Coordinator Nancy Hanson presented a list of recommendations
from the Park Commission regarding the future of the Central Point Skate Park. Mrs.
Hanson also introduced Mack Lewis who is the representative for the Youth Skate Park
Committee and a member of the Park Commission. Together they explained the following:
Factual Information:
The City has authorized $100,000 in the current year's budget plus approximately
$60,000 spent to date... Total City Commitment $160,000.
The Youth Skate Committee prefers a street park design rather than a vertical park
design.
A Skate Park, as proposed by the Youth Skate Committee will most likely cost in
excess of $300,000.
Recommendations:
• The Youth Skate Committee should re-assess their park size desires to
accommodate a cost that is more closely aligned with their fund raising abilities.
• The Skate Park Committee will be responsible for any additional funds, in excess
of the City's $160,000 commitment, needed to construct the Skate Park. Those
additional funds are to be raised through donations and pursuing grant
opportunities.
• City Staff will assist the Youth Skate Committee in aggressively pursuing a
$100,000 grant opportunity which will be available in January 2003 through the
State.
• The City will commission for a master plan for CPE park property.
• The City will hold neighborhood meetings with area neighbors to discuss possible
options & address concerns they may have.
• The City will commission a preliminary design by professional skate park designers
for cost estimating purposes.
1
~,
Mrs. Hanson explained that a neighborhood meeting is scheduled for June 25th in the
irl
u
City of Central Point
City Council Minutes
June 13, 2002
Page 5
Central Point Elementary School gym.
Kay Harrison made a motion to accept the Recommendations as presented by the
Park Commission regarding the Skate Park. Dick Halley seconded. ROLL CALL:
David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; and Donna Higginbotham, yes.
MotionPassed.
C. Request from RVCOG on Purchase of Senior Center
Mr. Almquist stated that the City has received a request from RVCOG that they be granted
a "right=of-first refusal" to purchase the Senior Center Property should the City Council wish
to sell it at some time in the future. They are requesting that the current assessed value
of the two parcels be a fixed amount of $142,000.
There was discussion regarding the future of the property. Representatives from the Senior
Center are concerned that this may be a breach of the contract they have with the City. It
was explained that if the City chooses to sell the property in the future it would be solely
with the intent of moving the Sr. Center to a new location located on City property near
Central Point Elementary. There has been no determination when this would occur.
:1
Mr. Almquist stated that the City could consider leasing the building to RVCOG if and when
the Sr. Center was moved or the building became vacant.
City Attorney Doug Engle stated that the City should not agree to the Right-of-first refusal
if they-would prefer to lease the building. If the Council agrees, they would be obligated to
offer the building for sale at such time as it becomes available as per the agreement.
David Gilmour made a motion to Table this item until it can be discussed at a future
Study Session. Dick Halley seconded. ROLL CALL: David Gilmour, yes; Dick Halley,
yes; Kay Harrison, yes; and Donna Higginbotham, yes. Motion Passed.
D. Letter from DEQ Congratulating the City of Central Point and Rogue Disposal
on Their Recycling Efforts
Mr. Almquist stated that this item was for Council Information only. No action is needed.
E. Planning Commission Report
Planning Director Tom Humphrey presented the Planning Commission Report for the
Planning Commission meeting of May 4, 2002:
Approved a tentative plan fora 12 lot subdivision known as Jackson Oaks, Phase
1. The subject property is located north of Tulane Avenue in the TOD-LMR, Low
Mix Residential zoning district. Half of the new lots consist of the cluster housing
style with a single driveway access similar to those of the west of this site.
Pedestrian and bicycle walkways are also part of the subdivision design.
Residents from adjoining unincorporated properties attended the meeting and
expressed their concern about increases in traffic, the loss of shallow well water, the-
possible depreciation in their property values and changes in topography. City staff
responded to each of these concerns.
L
The Planning Commission made its decision based upon the Twin Creeks master
plan, changes by the applicant in response to public feedback during the master
planning process, testimony presented at the public hearing, and findings of fact
articulated in the master plan and municipal code sections dealing with TOD zoning.
The Commission imposed conditions recommended by the Planning Public Works
Departments and stipulations agreed to by the applicant.
City of Central Point
City Council Minutes
June 13, 2002
Page 6
Mr. Humphrey stated that this item has been appealed and will be returning to the Council
in July for review.
2. Approved a site plan submitted by Chuck Beck to construct six new office buildings
totaling 43,050 square feet. The subject property is located on the south side of
East Pine Street, east of Bear Creek and west of the Umpqua Bank property. It is
zoned C-4, Tourist and Office Professional and consists of two tax lots. Existing
buildings would be demolished.
The entrance to the property has been aligned with the Pear Blossom Center to the
north and the Umpqua Bank to the east. Robert Boggus, CEO for the Naumes
Company, spoke in support of the application. The Commission found that the
proposal met the requirements of the CPMC and approved the request conditioned
upon compliance with local and state building code requirements and the
recommendations of the Planning and Public Works Departments.
3. Continued a request for a fence variance at 653 Meadowbrook Drive in the R-1-8,
Residential Single Family zoning district. The Planning Commission decided to
postpone their action until the applicants were present.
David Gilmour made a motion to approve the Planning Commission Report for May
4, 2002, as presented. Kay Harrison seconded. ROLL CALL: David Gilmour, yes; Dick
Halley, yes; Kay Harrison, yes; and Donna Higginbotham, yes. Motion Passed.
F. Recommendation for the Placement of No Parking Signs on the Northerly Side
of Nadine Street Off of West Pine Street
Public Works Director Bob Pierce stated that City Staff has been contacted by local
residents requesting that parking be eliminated along one side of Nadine Dr. He explained
that Nadine Dr. is a 20-foot wide local one way street. At the time of construction, City Staff
suggested that parking not be allowed on one side of Nadine Dr. because of it's narrow
width. However, the no parking suggestion was not made a requirement for development
of the adjoining properties, and was therefore not implemented. While researching the
issue, City Staff discovered that the City had no record of comments and or
recommendations, with respect to emergency vehicle access, from Fire District #3. Staff
has subsequently requested comments/recommendations from Fire District #3. Their
recommendation is to eliminate all parking along Nadine Dr. to insure accessibility by
emergency vehicles.
Staff recommends that, for safety reasons, the City disallow parking along the northerly side
of Nadine Drive (sidewalk side) and post it with No Parking Signs and yellow painted curbs.
Kay Harrison made a motion to disallow parking on the north side of Nadine Street
posting "No Parking" signs, painting the curbs yellow, and informing adjoining
property owners. David Gilmour seconded. ROLL CALL: David Gilmour, yes; Dick
Halley, yes; Kay Harrison, yes; and Donna Higginbotham, yes. Motion Passed.
Mr. Pierce stated that a similar situation is occurring at Brookside Circle. Staff recommends
posting "No Parking" signs and painting the curbs yellow on the north side of Brookside
Circle.
David Gilmour made a motion to disallow parking on the north side of Brookside
Circle posting "No Parking" signs and painting the curbs yellow. Kay Harrison
Seconded. ROLL CALL: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; and
Donna Higginbotham, yes. Motion Passed.
Mayor Walton suggested that a letter be sent to all the residents along these streets
City of Central Point
City Council Minutes
June 13, 2002
Page 7
informing them of the no parking requirements prior to the signs being posted.
G. Recommendation for the Placement of Stop Signs on Meadowbrook Drive at
Beebe Road
Mr. Pierce explained that the City has received a request for stop signs on Meadowbrook
Drive at its intersection with Beebe Rd from neighborhood residents. City staff has
conducted traffic counts at the intersection and concluded that the intersection does not
warrant a four way stop. However, traffic along Beebe Rd, combined with the congestion
caused by numerous construction vehicles in the area, does warrant stop signs on
Meadowbrook Dr. on both sides of Beebe Rd. It was also recommended that stop signs
be installed on both sides of Ridgeway Ave at Beebe Road.
David Gilmour made a motion to install stop signs on Meadowbrook Drive and
Ridgeway Ave at their intersection with Beebe Road. Donna Higginbotham seconded.
ROLL CALL: David Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; and Donna
Higginbotham, yes. Motion Passed.
X. MAYOR'S REPORT
Mayor Walton reported that:
• he has completed another year of Jr. Achievement and recommends that other
Council Members and Staff join the program next year.
• he attended an RVACT meeting.
• he has received the resignation of Ward III Council Member David Gilmour and At-
Large Council Member Dennis Richardson to be effective on July 31, 2002.
• he has spoken with Interim City Administrator Brian Almquist regarding a
Community Volunteer Service Award. He suggested that the award be named in
the memory of Joan Gogliotta.
David Gilmour made a motion that the City of Central Point initiate the Joan Gogliotta
Community Volunteer Service Award. Dick Halley seconded. ROLL CALL: David
Gilmour, yes; Dick Halley, yes; Kay Harrison, yes; and Donna Higginbotham, yes. Motion
Passed.
XI. CITY ADMINISTRATOR'S REPORT
Interim City Administrator Brian Almquist reported that:
• he has researched the Vacation Accrual Policies that led to the budgetary transfer
to pay off former Administrator Bennett's accrued leave. He explained that the
contract with Mr. Bennett had no limits on accrual for vacation or executive leave.
He suggested that the Council limit vacation and executive leave to 240 hours or 6
weeks of accrual for the future Administrators Contract.
• he has spoken with RVCOG Executive Director regarding the purchase of the Sr.
Center.
• he participated in the discussion of desirable characteristics and skills for
prospective candidate for City Administrator.
• he and several staff members attended the ground breaking for the new TOD
commercial/residential complex at 4th and Oak.
• he met with RVCOG Senior and Disabled Program Director Don Bruland regarding
history of senior activities and meal site issues.
• he met with County Library Director Ronnie Budge and Assistant County
Administrator Dave Kanner regarding their schedule for library construction in
Central Point.
• he met with Superintendent Candy Manary to discuss issues relating to school
City of Central Point
City Council Minutes
June 13, 2002
Page 8
construction projects and other issues relating to cooperation between the City and
School District.
• he attended the monthly meeting of Central Point Chamber of Commerce Board of
Directors.
• a draft of a process for an annual volunteer award program has been revised and
submitted to the Council for review.
XII. COUNCIL REPORTS
Kay Harrison reported that she attended a transportation meeting regarding Demand
Management.
David Gilmour explained that any person interested in applying for the Ward III Council
Position must live on the East side of I-5.
Dick Halley reported that:
• there will be a Senior Center Board Meeting on Monday, June 17, 2002, at 1:00
p. m.
• Jackson County is attempting to expedite the Conditional Use Permit for the
Amphitheater
XIII. DEPARTMENT REPORTS
Planning Director Tom Humphrey reported that:
• he has been in contact with the Burton family regarding the parking lot that is
located behind Burtons Pharmacy. The City has contemplated purchasing this
property for additional downtown parking.
• the Vella family is considering the sell of the Creamery, at this point they would like
to sell it to someone who would continue to use it as a Creamery.
• he has been meeting with ODOT and Keddleston on East side Traffic projects.
• the Central Point Wrecking Yard is in the process of moving all the equipment to the
White City location and they are trying to sell the property.
Finance Director Bill Brugger updated the Council on
• the Financial Statement as of the end of May, 2002.
• PERS information as it pertains to the City of Central Point
Public Works Director Bob Pierce reported that the water Master Plan and Rate Study
should be done in late July.
Building Official Lois DeBenedetti invited Council Members to tour the school project
construction sites.
Parks and Recreation Coordinator Nancy Hanson reported that:
• a school district representative presented offer to paint either the outside of the old
Fire Station or repair the upstairs of the Station.
• the YMCA board is looking for a new location, they have approached the City for
available property.
• a high school intern will be working with the Parks and Recreation Department.
• they have been working with the Fair Board concerning the Pro-Rodeo Week in
Central Point.
City of Central Point
City Council Minutes
June 13, 2002
Page 9
XIV. ADJOURNMENT TO EXECUTIVE SESSION
David Gilmour made a motion to adjourn to Executive Session on June 20, 2002, at
6:00 p.m. under ORS 192.660(1)(a) to discuss emp{oyment of a Public Officer. Donna
Higginbotham seconded. All said Aye, and the meeting was adorned into Executive
Session on June 20, 2002, at 6:00 p.m.
The meeting was adjourned at 9:15 to Executive Session on June 20, 2002.
~,
~.
The foregoing minutes of the June 13, 2002, Council meeting were approved by the City Council
at its meeting of June 27, 2002.
Dated: ~~,~,~ age a~
ATTEST:
Deputy City Recorder
ayor Bill W Iton