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HomeMy WebLinkAboutCM080802CITY OF CENTRAL POINT City Council Meeting Minutes August 8, 2002 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Nathan Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were all present. Interim City Administrator Brian Almquist; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Planning Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of Ju1~25, 2002, City Council Minutes Bill Stults made a motion to approve the minutes as presented. Kay Harrison seconded. Roll Call: Nate Banry, abstain; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, abstain; and Bill Stults, yes. VI. PUBLIC APPEARANCES There were no public appearances. Mayor Walton closed the Public Appearances portion of the meeting. VII. PUBLIC HEARINGS A. Continuation for Appeal of Planning Commission Decision to Approve a Tentative Plan for Jackson Oaks Subdivision, Unit No. 1 Planning Director Tom Humphrey explained that at the regular City Council meeting held on July 25, 2002, a decision on the Jackson Oaks Subdivision appeal was held over so that City staff could explore and evaluate alternative street access with the developer and other public service providers. The Council also wanted staff to look at the relative costs of extending a water line north from Taylor Road as opposed to extending it west from Silver Creek Drive. Mr. Humphrey stated that staff has met with the developer and enlisted the support of Fire District No. 3 to come up with three alternatives for the six-lot housing cluster that appears to be the greater concern to the neighboring property owners. The six lots that would have their frontage along Tulane Avenue seem to be acceptable. He presented a list of pros and cons for each alternative for the 6 cluster homes. City of Central Point City Council Minutes August 8, 2002 Page 2 Option #1: This option would take access from Silver Creek Drive for all 6 cluster homes, reducing the amount of trips on Tulane and Sunland Avenues. Fire District No. 3 has stated that if the Council were to choose this option the driveway would need to be a full street width of 52' because of the length of the driveway access and the need to be accessible to fire equipment. This option would reduce public park area by 5,180 square feet. This option would also require amendment to adopted Master Plan and would create a conflict with new property owners along Silver Creek. Change may set a planning precedence and new City Council policy. Option #2: This option reduces the amount of the cluster lots by one. One lot would take access to the north of the property on to a future street within the TOD. This option reduces the traffic by one home and therefore may not satisfy the County residents. The entrance to the cluster lot would be moved away from the DeKorte fence line and willow tree. The changes are limited to the tentative plan for Jackson Oaks Subdivision Unit #1. Option #2A: This option is basically the same as option #2 without designating an access for the lot in the northwest corner of the cluster lot. Mr. Humphrey explained that this area of the TOD, as approved in the Master Plan, is zoned Low Mix Residential. He stated that the proposed lots are larger than required for this zoning. He explained that the Developers have tried to accommodate all reasonable requests made by the residents of the Parkview Subdivision. Mr. Humphrey explained that the original plan is for a waterline to come across-the cluster lots and onto Tulane. They will include "T's" along the waterline on Tulane Avenue for possible hookup to City water if residents in the Parkview Subdivision wish to do so in the future. There was discussion among the audience regarding water, street improvements and action to stop this development. Mayor Walton reminded the audience that the Public Hearing portion of the meeting has been closed. The Council can not take into consideration any item that is brought before them after the Public Hearing is closed. Mr. Humphrey explained that the sidewalks and street light issues are negotiable as long as they are within the city standards and public safety guidelines. Council Member Bill Stults explained that this area is zoned for smaller lots and they could put eleven lots along Tulane Avenue and more than- 6 in the Cluster area. He explained that every thing that has been requested of the developers for the TOD has been met or worked out with the Council including a Master Plan, street trees, bike paths and more park land and green space. He stated that he understands the concerns of the Parkview residents however, growth is inevitable within the UGB. He does not feel that the houses proposed in the Jackson Oaks Subdivision will destroy the quality of life as alleged by the County residents. Bill Stults made a motion directing staff to prepare and return to Council with Findings of Fact and Conclusion amending the Planning Commission Decision approving a Tentative Plan forJackson Oaks Subdivision, Unit 1, as stated iin Option #2 removing the access of one lot from the cluster of homes to take access to the northwest, and moving the access away from the DeKorte fence line and 40 year old Willow tree. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, abstain; and Bill Stults, yes. Motion approved. City of Central Point City Council Minutes August 8, 2002 Page 3 VIII. ORDINANCES AND RESOLUTIONS A. Resolution No. 950, A Resolution of the Central Point City Council Endorsing and Approving an Application to the Oregon Department of Transportation for Pedestrian and Bicycle Construction on Second Street Mr. Humphrey explained that the City has submitted applications for pedestrian and bicycle grants for the past few years. The project that has been persistently pursued involves adding sidewalks and bike lanes to North Second Street between Pine Street and Crater High School. The Public Works Department has constructed new driveway aprons at each of the alleys that intersect North Second Street and new construction at the High School will involve some sidewalk improvements along their frontage. City staff believe that this is a great opportunity to assemble these improvements with continuous sidewalks and re-striping for bicycle lanes. Given the limited right-of-way on North Second Street, these potential improvements will mean eliminating parking on one side, preferably the west. If the City is successful in receiving this grant the property owners will be contacted for their input. Mike Quilty made a motion to approve Resolution No. 950, a Resolution of the Central Point City Council endorsing and approving an application to the Oregon Department of Transportation for pedestrian and bicycle construction on Second Street. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Resolution No. 951, A Resolution to Recycle Community Development Block Grant (CDBG) Program Income into a New Program Finance Director Bill Brugger explained that in order to clean up air quality, the State of Oregon in the early 1990's offered a program to assist homeowners of lower income to stop using wood stoves to heat their homes. City of Central Point participated in this program. The program provided interest free loans to cover costs to remove the wood stove, install a new heating system, and to do other repairs and replacements as needed to conserve and improve existing supply of moderately priced housing in the community. The loans only need to be repaid when the home is sold. Any 12-month period ending June 30, where more than $25,000 is repaid that money must be used in a new similar program. Over the past five years, $61,783 has been returned to the City for new programs. Mr. Brugger explained the changes to the program include items other than wood stove replacement. The program would be titled "Energy Conservation and Housing Rehabilitation Program". Mr. Brugger asked the Mayor to open the meeting to Public Hearing. Mayor Walton opened the Public Hearing portion of the meeting. There were no public comments. Mayor Walton closed the Public Hearing portion of the meeting. Kay Harrison made a motion to approve Resolution No. 951, A Resolution to Recycle Community Development Block Grant (CDBG) Program income into a new program. Bill Stults seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. City of Central Paint City Council Minutes August 8, 2002 Page 4 D. An Ordinance Establishing Criminal History Record Check Policies, First Reading. Police Chief Mike Sweeny explained that the proposed amendment to the Central Point Municipal Code adds a chapter and sections to Title 2 which deals with Personnel matters. The addition establishes policy regarding the use of Computerized Criminal History Files and conducting checks on applicants for employment and volunteers seeking appointment with the City. He stated that it is mandatory that the City have such a policy to be in compliance with Oregon Administrative Rules and Oregon Revised Statutes, if the city wants to use the Oregon State Police, Law Enforcement Data System to access criminal offender information. It is critical that the City conduct Criminal History checks on prospective employees and volunteers, especially those that may be required to work with youth. This is the first reading of the proposed Ordinance. If approved by the Council a second reading will be held on August 22, the Ordinance will be effective 30 days after the second reading. Dick Halley made a motion to pass on to second reading an Ordinance Establishing Criminal History Record Check Policies. Donna Higginbotham seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. IX. OTHER BUSINESS A. Transfer of Property to Howard and Peggy Graves, 40 Freeman Court Public Works Director Bob Pierce explained that Howard and Peggy Graves, 40 Freeman Ct., have been caring for a piece of City owned property for several years and would like to know if the City would transfer the property to them. The property is a small, triangular shaped piece of approximately 1,200 square feet, located at the corner of Freeman Road and Freeman Court. The City acquired the property when Freeman Rd was realigned and transferred to the City. The parcel that the City received is larger than the city will need for present or future right- of-way needs. Mr. Pierce explained that the maintenance cost to the City on this piece of property for one year would be approximately $350. Mike Quilty made a motion to authorize the transfer of property adjacent to Freeman Court by Quit Claim Deed to Howard and Peggy Graves. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission Report for the Planning Commission meeting of August 6, 2002. Approved a request by residents within the Parkwood Village Planned Unit Development to vary from the maximum fence height requirements identified in the municipal code for rear and side property boundaries. The subject property is located near the intersection of Parkwood Village Drive and Meadowbrook Drive in the R-2, Residential Two-Family zoning district. Applicants from nine participating properties presented their arguments in favor of the fence height variance which were largely due to a two foot grade elevation change created by construction fill. The building code requires that new housing sites drain toward the street. The differences in grade elevation resulted in a loss of privacy between adjoining tax lots which the neighbors wanted to mitigate by installing a two foot lattice on top of the existing fence. City of Central Point City Council Minutes Augurt 8, 2(,'02 Page 5 The Planning Commission made its decision based upon the criteria for a fence variance which are more liberal than those for a zoning variance. Anticipating a limited number of additional variance requests in this neighborhood, the Commission authorized planning staff to process them administratively. Mike Quilty made a motion to approve the Planning Commission report for August 6, 2002, as presented. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. X. MAYOR'S REPORT Mayor Bill Walton reported that: he received information on BufferArea Research. However, the research was done in Australia. He would like to see research that has been done in the United States, preferably in Oregon. the City Administrator's office has not received any nominations for the Gugliotta Volunteer Service Award. He explained the deadline and that the Council should be considering people for nomination. he would like the Council to make a motion reappointing Bill Stults as Council President. Dick Halley made a motion to reinstate Bill Stults as Council President. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. • there will be a community meeting with Senator Smith for people who are interested in information on Wild Fires. • he attended a meeting with Bill Brugger at South Umpqua Bank to discuss services for local governments. • he would like to go into executive session after the regular meeting tonight. XI. CITY ADMINISTRATOR'S REPORT Interim City Administrator Brian Almquist reported that: the interview process for the new City Administrator was a success. He felt that all the candidates were very qualified for the job. he worked on the City Administrator Contract for Phillip Messina. there will be a Study Session on August 20, 2002, to discuss a second floor option for the Central Point Branch of the Jackson County Library. XII. COUNCIL REPORTS There were no Council reports. XIII. DEPARTMENT REPORTS Parks and Recreation Coordinator reported that: • the city has received the keys to the old Central Point Elementary School Gym. They will be coordinating the schedule for the activities and are looking forward to having city basketball leagues in the fall. She will be working with the School until they are able to finish construction of the new gym. • there will be a meeting with the Fair Board to discuss the Western Show and Rodeo week promotions. • anew sign for Phaff Park has been ordered. It should arrive in 6 weeks. City of Central Point City Council Minutes August 8, 2002 Page 6 Planning Director Tom Humphrey reported that: there will be meetings regarding the East Pine Street Corridor throughout the months of August and Septemberto discuss the bridge replacement and congestion problems. he attended a meeting regarding a new railroad crossing located across from the High School, they are working on the downtown improvements to First Street. Finance Director Bill Brugger reported that: he has sent out an RFP for banking services to re-evaluate possibilities in our banking procedures. he will look into automatic signature stamping for checks, instead of a requirement for actual signatures. This action would need a resolution in order to change policy. Staff will return with a resolution at a later date. Bill Stults made a motion to adjourn into Executive Session in under provisions of ORS 92.660, to consider initial employment of a public officer, employee, or staff member under the provisions of the Oregon Public Meetings Law. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. XIV. EXECUTIVE SESSION The meeting was adjourned into Executive Session at 8:50 p.m. to consider the employment of a public officer (City Administrator) pursuant to ORS 192.660 (1)(a). The Mayor and all members of the City Council were present. Interim city AdministratorAlmquist explained each of the provisions of a proposed employment agreement between the City and candidate Phillip Messina. Following discussion, the Council returned to Open Session. Mike Quilty made a motion at 9:18 p.m. to return to regular session. Bill Stults seconded. All said Aye and the meeting was adjourned to regular session. Bill Stults made a motion to authorize the Mayor and City Attorney to sign the employment agreement with Phillip M. Messina as City Administrator. Dick Halley seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. XV. ADJOURNMENT Bill Stults moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 9:20 p.m. The foregoing minutes of the August 8, 2002, Council meeting were approved by the City Council at its meeting of August 22, 2002. Dated: ATTEST: Authorized Represe tiv ._ ; ayor Bil Walton 0