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HomeMy WebLinkAboutCM082202CITY OF CENTRAL POINT City Council Meeting Minutes August 22, 2002 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Nathan Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were all present. Interim City Administrator Brian Almquist; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Community Planner Matt Samitore, Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of August 8 2002 City Council Minutes Dick Halley made a motion to approve the minutes as presented. Bill Stults seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults yes. Motion approved. VI. PUBLIC APPEARANCES There were no public appearances. VII. PUBLIC HEARINGS There were no public hearings scheduled. Mayor Walton stated that he would like to move item A. under Other Business to the front of the agenda. A. Swimming Pool Funds Interim City Administrator Brian Almquist explained that in the late 60's and early 70's a group of Central Point citizens formed anon-profit organization to raise money for a swimming pool in Central Point. A total of about $5,000 was raised, and remained on deposit in a savings account at First Interstate Bank. The account was set up so that any withdrawal would require three signatures by the officers of the organization known as the "Crater Memorial Pool Association". The association has been inactive and the money in the account has earned interest for an estimated balance of $10,000. He stated that Council Member Dick Halley asked him to research the money available from the swimming pool fund. After a certain number of years of inactivity, the Bank is required to transfer the funds to the State. He spoke with the last remaining officer of the Association, Lois Holland, regarding a transfer of the funds to the City. She stated that she would be willing to transfer the funds to the City and appoint two new members to the Committee for a new signature card at the bank as long as they could be guaranteed that the funds would be used fora "Children's Water Play Facility" at a City park. The attached agreement states that the City will receive the funds, and direct that a separate account be established within the Park SDC Fund of the Budget, designated as i. City of Central Point City Council Minutes August 22, 2002 Page 2 the "Children's Water Play Facility restricted account", and will agree to continue to hold these monies in reserve, and dedicate those monies only for use in the construction of a Water Play Facility. Mayor Walton thanked Mrs. Holland for her dedication in protecting these funds all these years. Dick Halley made a motion authorizing the Mayor to sign the agreement to receive funds from the Crater Memorial Pool Association dedicating the funds to a separate account established within the Park SDC Fund of the City Budget, designated the "Children's Water Play Facility restricted account", and agree to continue to hold these monies in reserve, and to dedicate those monies only for use in the construction of said Water Play facility, and to not use these monies for any other purpose. Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults yes. Motion approved. VIII. ORDINANCES AND RESOLUTIONS A. Ordinance No. 1830, An Ordinance Establishing Criminal History Record Check Policies, Second Reading Police Chief Mike Sweeny explained that this was the second reading of an Ordinance establishing criminal history record check policies. The purpose of this Chapter is to authorize the City to access Oregon State Police criminal offender information through the law enforcement data system for applicants seeking employment and/or volunteerwork with the City in accordance with OAR 257-10-025. It is in the best interest of the public for the City to access criminal offender information for applicants seeking employee and/or volunteer work with the City. This is especially important for volunteers for youth programs. Bill Stults made a motion to approve Ordinance No.1830, An Ordinance Establishing Criminal History Record Check Policies. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults yes. Motion approved. B. Resolution No. 952, A Resolution Issuing a Final Order on the Appeal of the Planning Commission Decision Approving a Tentative Plan for Jackson Oaks Subdivision, Unit No. 1. (Appellants: Parkview Subdivision Residents) Community Planner Matt Samitore explained that the City Council has heard testimony regarding the appeal of the Planning Commission Decision approving a tentative plan for Jackson Oaks Subdivision Unit No. 1. On August 8, 2002, the Council directed Planning Staff to prepare findings of fact and conclusions of law to support their decision to change the Planning Commission Decision to an alternate site. plan removing one lot from the cluster of six homes. This decision also moved the entrance to the cluster homes away from a existing fence and old willow tree. He handed out the Planning and Public Works Staff reports from the Planning Commission agenda on June 4th, 2002. He explained that all the staff recommendations are included in this resolution. Bill Stults made a motion to approve Resolution No. 952, A Resolution Issuing a Final Order on the Appeal of the Planning Commission Decision Approving a Tentative Plan for Jackson Oaks Subdivision, Unit No.1.Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, abstain; and Bill Stults yes. Motion approved. C. Resolution No. 953, a Resolution Authorizing Signatures, Including Facsimile Signatures, for Banking Services on Behalf of the City of Central Point City of Central Point City Council Minutes August 22, 2002 Page 3 Finance Director Bill Brugger explained that currently the City requires two signatures on all checks issued. To accomplish this task, the City Administrator, Mayor, or Council Members would be required to come to City Ha11 and spend time reviewing the payments and signing 50 to 60 checks per week. At the last Council meeting he was directed to bring back a resolution allowing the use if mechanical signature machines. He explained that the machines require two keys to operate and records the number of checks that run through the machine. Authorized signers would be the only ones with access to the keys and one of those signers will be present during the signature process. The Mayor, and City Administrator, or in their absence, Council Members, or the Deputy Recorder will be authorized. The resolution also authorizes any designated depository to honor and pay any checks, drafts, or orders for payment bearing a facsimile signature. Mr. Brugger explained that staff could prepare a register of all payments for Council review. City Attorney Doug Engle stated that the Resolution currently names specific people, it should instead name a position such as Mayor, City Administrator or Deputy City Recorder in the event that these people leave the employment of the City a new resolution would not be required. Donna Higginbotham made a motion to approve Resolution No. 953, A Resolution Authorizing Signatures, Including Facsimile Signatures, for Banking Services on Behalf of the City of Central Point, Removing Specific Names and Leaving Job Titles Only. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults yes. Motion approved. D. Resolution No. , A Resolution Authorizing Acceptance of Jurisdiction over Portions of Taylor Road and Haskell Street Public Works Director Bob Pierce explained the agreement between the City and Jackson County regarding the jurisdictional transfer of portions of Taylor Road and Haskell Street. This is a typical transfer agreement that has been done in the past between the County and the City. City Attorney Doug Engle questioned a portion of the Agreement in paragraph 4 that states "In the event insufficient funds are appropriated for the payments underthls Agreement and the County has no other lawfully available funds, then the County may terminate this agreement at the end of its current fiscal year, with no further liability or penalty to City." He is concerned that the City would be responsible for the entire cost of the improvments if this were to happen. It was decided that Staff would take the agreement back to the County and ask for an explanation of this section and return to Council for approval at a later date. IX. OTHER BUSINESS B. Agreement for Lease of Public Right-of-Way with David Duste, Dusty's Transmissions, Central Point Community Planner Matt Samitore explained that the City has received a request by the owner of Dusty's Transmissions to lease public right-of-way, namely a portion of the alley between Front and First Streets that is south of Maple Street. Years ago a water meter and water line were installed on Maple to service Dusty's building. The water fine behind the meter is the responsibility of the user and needs to be repaired. Mr. Duste is therefore requesting the lease of public right-of-way to repair the water line rather than relocating it and the meter at greater expense and disruption to his business. Existing conditions have necessitated this private use of a limited amount of public right-of-way. The City has entered into other lease agreements periodically when it is judged to be in the public's best interest. The City Attorney has reviewed the attached agreement with Mr. Duste and believes it will protect both the business and the City. City of Central Point City Council Minutes August 22, 2002 Page 4 Dick Halley made a motion to approve the Agreement for lease of Public Right-of- Way for David Duste, Dusty's Transmissions. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults yes. Motion approved. C. Stop Signs on Streets Entering Freeman Road Public Works Director Bob Pierce explained that they have received a request to look into the possibility of placing stop signs on all local streets intersecting with Freeman Road south of Hopkins Road. Staff has looked into the concern and found the following: • Freeman Road, south of Hopkins Road, is a collector street and all of the intersecting streets are local streets. • Each intersection meets the warrants for a stop sign. • With the exception of Prairie Court, each intersecting street has vision obstruction issues. Based on the findings, staff recommends that the City follow the suggestion to place stop signs on all streets intersecting with Freeman Road south of Hopkins Road. Mike Quilty made a motion to authorize the installation of Stop Signs on all streets intersecting with Freeman Road south of Hopkins Road. Bill Stults seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults yes. Motion approved. D. Appointment of Public Works Director Bob Pierce as Interim City Administrator Mayor Walton explained that at his request Mr. Almquist has agreed to extend his employment for one week until Friday, September 6, 2002. There will be a one week period where the Council will need to appoint an Interim City Administrator. He has asked Public Works Director Bob Pierce to assume a dual role as Interim City Administrator in addition to his regular duties and he has agreed to accept this responsibility. Mayor Walton would like to increase Mr. Pierce's salary by $250.00 for the one week he serves in this capacity. Mike Quilty made a motion to appoint Public Works Director Bob Pierce as Interim City Administrator for the week of September 7 - 15 with compensation of $250 for that week. Kay Harrison seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults yes. Motion approved. VIII. MAYOR'S REPORT Mayor Walton reported on the following: • the Planning Department has been presented with the National Flood Insurance Program Community Rating System Award. Our Community has undertaken a series of meaningful activities to protect its citizens from losses caused by flooding and has significantly exceeded the requirements for NFIP participation and effective flood management. • the City Finance Department has received its 15th consecutive Certificate of Achievement for Excellence in Financial Reporting. This award is given by the Government Finance Officers Association for our Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2001. • he has received a request for a proclamation declaring October 2002 as Disability Employment Awareness Month. • he would like staff to review the Summertield Park issue and return to Council with a recommendation for the water retention area at the second meeting in October. City of Central Point City Council Minutes August 22, 2002 Page 5 • he had the pleasure to meet with President Bush during his visit to the valley to survey the damage done by fires in the area. IX. CITY ADAAINISTRATOR'S REPORT Interim City Administrator reported on: • the research he has done on the Swimming Pool Funds. • the parking lot acquisition for the Sinyard and Burton property. • status of the C.U.P. and agreement with the City for the amphitheater project. • the Chamber of Commerce monthly board of directors meeting. • the list of projects in progress he has prepared for Phil Messina when he arrives on September 16th, 2002. X. COUNCIL REPORTS Council Member Nate Banry would like to see an update for citizens regarding the progress on the Don Jones Park construction. An article regarding park construction and time line could be in the next City wide newsletter to be in the September water bills. Council Member Dick Halley reported on the Greeters meeting at the Rock Museum and Sr. Center activities. He suggested that the Council review their membership prior to next years Budget season. Council Member Bill Stults reported that: • he took a tour of the Medford Water Treatment Plant, it was very educational and encourages all Council and Staff to take the tour. • the Medford Water Commission is conducting the maintenance of Fire Hydrants within the City limits. Medford contracts this job out, he asked what Central Point does. Mr. Pierce explained that traditionally staff flushes the hydrants and does a flow test. • the volunteers for the City Wide Clean up are in need of a bull horn for September 21. Police Chief Sweeny stated that the Police Department has one they may use. Council Member Mike Quilty stated that it was a very enjoyable experience to be out on the streets collecting signatures and that he enjoys working with the Citizens of Central Point. Council Member Kay Harrison reported on the PUC meeting that was held regarding long distance charges for the Valley. There was good representation from all over the valley. XI. DEPARTMENT REPORTS Community Planner Matt Samitore reported that Jackson County has started the process for restoring Grant Road. Finance Director Bill Brugger presented the financial report. Public Works Director Bob Pierce reported that: • the signals for the Pine/Haskell intersection should be working on September 5th • an asphalt walkway should be complete from the Scenic Bridge to Rock Way by the start of school. Parks and Recreation Coordinator Nancy Hanson reported that the Fall 2002 Parks and Recreation Schedule will be sent out with the August water bills, and that they have had lots of support from the School District. City of Central Point City Council Minutes August 22, 2002 Page 6 XII. ADJOURNMENT Bill Stults moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 8:42 p.m. The foregoing minutes of the August 22, 2002, Council meeting were approved by the City Council at its meeting of September 12, 2002. Dated: ~ 4 ! 131 p~ ayor Bill Walton ATTEST: Authorized Representati e