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HomeMy WebLinkAboutCM101002CITY OF CENTRAL POINT City Council Meeting Minutes October 10, 2002 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Nate Barry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Planning Director Tom Humphrey; Parks and Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of September 26, 2002, City Council Minutes Mike Quilty made a motion to approve the minutes as presented. Nate Barry seconded. Roll Call: Barry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes, and Stults, yes. Motion approved. VI. PUBLICAPPEARANCES Deborah Prechtl, Central Point Resident Ms. Prechtl expressed concerns about the approval of a business license to a Palm Reader in' a location near Crater High School. She is concerned that the location will encourage teenagers to frequent this type of business. She explained that her two teen age daughters visited the Palm Reader and were told that it was very important for the mother to come see her. At this meeting the Palm Reader suggested an aura cleansing was necessary for a price of $150.00. Ms. Prechtl asked if there was anything that the Council could do to prohibit this type of business within the City limits. She explained that teenagers are vulnerable. This type of business should not be allowed near the schools or an ordinance should be in place prohibiting minors into the establishment. City ofCentra/1'oint City Council Minutes October 10, 2002 Pie 2 Chief Sweeny explained that the Police Department has not had any previous complaints regarding this business. He explained that a citizen could go to the better business bureau with a complaint. He stated that this is a legitimate business as described in City and State Codes. The City Attorney would have to check State Laws prior to the City enacting any kind of Municipal Code to prohibit this type of business or to put an age limit on them. Chris Borovansky, Jackson County Fairgrounds Mr. Borovansky updated the Council regarding the events taking place in Central Point during the Wild Rogue Pro Rodeo Week. He thanked the Council, Central Point Chamber and City Staff for all the help they have received regarding the event. He explained that this will be a very positive event for the City and businesses. Mayor Walton suggested moving item X. C. Request for Street Closures during "Rodeo Week in Central Point" forward for discussion and action. Planning Director Tom Humphrey explained that during the Rodeo Week they would like to close sections of streets for specific events. Attached to the Council Packet on page 21 is a map explaining the street closures, dates, and times for events taking place through out the week. October 23, 2002, 6:00 p.m. Cowboy Cruise Sections of E. Pine St and Alder between 1 S` and 6th St. Sections of 1st and 6th St between E. Pine and Alder St. October 23, 2002, 6:00 p.m. Street Dance Section of Oak St. between 2nd and 3rd Streets Section of 3rd St. between E. Pine and Oak St. October 26, 2002, All Day BBQ at Rays Section of 1st St. between E. Pine and Oak St. Mike Quilty made a motion to approve the closure of Central Point Streets as presented. Donna Higginbotham seconded. Roll Call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes, and Stints, yes. Motion approved. Mayor Walton closed the Public Appearances portion of the meeting. VII. SPECIAL AWARDS AND PRESENTATIONS A. Presentation of the Gugliotta Volunteer Service Award Mayor Walton read a Proclamation awarding the 2002 Gugliotta Volunteer Service Award to Marlene Watson and Eleanor Holbrook. Mrs. Watson and Mrs. Holbrook implemented and organized the First Annual City Wide Cleanup day in September. They helped organize over 300 volunteers for this event. City of~Centr.~l Point City Council Minutes October I Q 2001 Pah~e 3 VIII. PUBLIC HEARINGS A. Ordinance No.1831, An Ordinance Renaming Cedar Shadow Way as "Shadow Way" and Declaring an Emergency. Mr. Humphrey explained the confusion with the City, County and Federal Post office regarding the name of a private street located in the Central Point City limits. He stated that when the City approved the final development plan for Cedar Shadows PUD in 1999, the final plat was recorded with Jackson County and the private street in the development was shown as Cedar Shadow Way and is the name the County Surveyor has used and the one that was sent to the Post Office and public safety agencies in the valley. Some problems developed within the post office mail sorting system and the postal service dropped the "Cedar" from the street name and would only recognize Shadow Way. This has created problems with citizens receiving mail and they have petitioned the City to change the street name. Mayor Walton opened the public hearing. There were no public appearances. Mr. Humphrey stated that the residents along Shadow Way will share in the cost of the street sign replacement. The proposed ordinance declares an emergency to expedite the process with the Post Office. Dick Halley made a motion to approve Ordinance 1831, An Ordinance Renaming Cedar Shadow Way as "Shadow Way" and Declaring an Emergency. Nate Banry seconded. Roll Call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes, and Stults, yes. Motion approved. IX. ORDINANCES AND RESOLUTIONS A. Resolution No. 957, A Resolution Adopting the Hartford Life Deferred Compensation Program. City Administrator Phil Messina explained that the City of Central Point Personnel Policies and Procedures authorizes the City Administrator to implement deferred compensation plans for contributions by City employees who choose to participate in such plans. Participation in the deferred compensation plan is voluntary; all contributions are paid by the employee choosing to participate. The Hartford Plan will be the third deferred compensation plan open to city employees. C'iry~ of •Centra/Point Ciq~ Council Minutes October 10, 2002 P,•{ge 4 He explained that the Hartford Life Company has been a recognized deferred compensation provider since 1973. The local representative specializes in retirement planning and has an office located in Medford. Mike Quilty made a motion approving Resolution No. 957, A Resolution Adopting the Hartford Deferred Compensation Program and authorizing the City Administrator to act as the "Administrator" of agreements and contracts necessary to implement the program. Kay Harrison seconded. Roll Call: Banry, yes; Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes, and Stults, yes. Motion approved. X. BUSINESS A. Park Commission Recommendations Park Commission member Mack Lewis presented a list of recommendations from the Park Commission meeting held on September 19, 2002. Mr. Lewis stated that the Commission considered site proposals for the Central Point Elementary park site and would like to recommend the following: 1) The Commission is against all three proposed site plans on the basis that significant fund raising efforts are still underway and therefore the size and shape of the skate park is not known at this time. 2) The Council should rank the prospective facilities on the site, identifying the community center and skate park as having priority, followed by the water park and finally if space allows a volley ball court or soccer field. 3) that a soccer field be placed at Don Jones Park where there is more available space rather than at the CPE site. It is assumed that if the City is successful in acquiring the skate park grant, there will not be room for both the skate park and a regulation size soccer field on the CPE park site. There was discussion about locating the water park on the same property with the skate park because the maj ority of users will be pedestrian. Also for the purpose of the grant application it is possible to combine the skate park and the water park as a single project. This would make the application more attractive to the funding agency, and if the City is successful in receiving the grant, it would double the water park facility funds. Mr. Lewis acknowledged that the Commission realizes if the grant is not approved the size of the skate board park will be determined by the amount of money available through donations and the amount designated by the City for the skate park. Ciq~ o/~Genha/Point City Council Minutes October 10, 2002 Page 5 It was suggested that the Council hold a Study Session on November 19, 2002, in order to prioritize the options suggested and determine the facilities they would like to see located at the park site. At 8:10 Nate Banry asked to be excused. B. Liquor License Application for Rogue Creamery Police Chief Mike Sweeny explained that the Rogue Creamery will be part of a winery tour. They have asked OLCC for a liquor license in order to serve local wines along with samples of cheese during the tours. The Police Department files contain no information pertinent to the request. Mike Quilty made a motion authorizing a Liquor License request for Rogue Creamery. Dick Halley seconded. Roll Call: Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes, and Stults, yes. Motion approved. C. Request for Street Closures During "Rodeo Week in Central Point" See Public Appearances. D. Planning Commission Report Planning Director Tom Humphrey presented the Planning Commission report for October 1, 2002: 1. Approved a subdivision and preliminary Planned Unit Development (PUD) in two phases for Habitat for Humanity and Tom Malot Construction which would create six new parcels for lower income home ownership in the first phase. The subject property islocated inthe TOD-MMR, Medium Mix Residential zoning district south of Crater High School and west of Second Street. The Commission approved the proposal contingent upon a variety of planning and public works requirements which included, but were not limited to; right of way improvements, tree preservation, building design modifications and the coordination of future development with adjoining property owners. 2. Approved atwo-lot land partition and a site plan for a new Kentucky Fried Chicken and A&W drive-through restaurant. The subject property is located south of LaRue Drive on South Peninger Road in the C-4, Tourist and Office Professional zoning district. The Commission approved the proposal contingent upon the implementation of planning and public works infrastructure improvements, traffic circulation and access management. City o1~Cenhal Point City Council Minutes October 10, 2002 I ~~,ge 6' 3. Recommended approval of a street name change within the Cedar Shadows Planned Unit Development. Mike Quilty made a motion to approve the Planning Commission Report as presented for October 1, 2002. Donna Higginbotham seconded. Roll Call: Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes, and Stults, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Walton reported that: he attended an RPS meeting this month, but missed the RVACT meeting. he would like the Council to consider rescinding the requirement in the City Administrator's Agreement requiring the Administrator to live in the City Limits. Mr. Messina would prefer to live in the City but would like to purchase an older historical type of home. Central Point does not have many houses of this type available. Donna Higginbotham made a motion to rescind the portion of the City Administrator Agreement requiring the City Administrator to live within the City Limits. Bill Stults seconded. Roll Call: Halley, yes; Harrison, yes; Higginbotham, yes; Quilty, yes, and Stults, yes. Motion approved. IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he had lunch with Kay Harrison. • he attended the America West reception with Tom Humphrey. • he attended a City Safety Committee meeting and discussed an evacuation policy for city hall employees. • he would like to have a retreat with the Council and Department Directors on January 1 1, 2003. X. COUNCIL REPORTS Mike Quilty reported that he will be helping School District No. 6 with astronomy classes, and that the School District has cut several of their after school activities, they appreciate the programs offered through the City Parks and Recreation Program. Kay Harrison reported that: • she attended a Rural Community Conference for Small Cities. [] G'itt~ of~Ccrrtrt/ Point City Council Minutes October IQ 2001 l ;~h~ 7 she had a lunch meeting with Administrator Phil Messina. she attended an Open House for RVCOG regarding Highway 62 issues. she attended a meeting regarding the P.U.C. and locating boundary lines in the area. XI. DEPARTMENT REPORTS Parks and Recreation Coordinator Nancy Hanson reported that: she attended a State Wide Parks and Recreation Conference last week and returned with several new ideas for grants and programs for the City. the Parks and Recreation Department is trying to pick up some more after school programs to help with the activities that School District No. 6 has lost. there will be a family night at Mae Richardson school some time in November. XII. ADJOURNMENT Kay Harrison moved to adjourn, Donna Higginbotham seconded, all said "aye" and the Council Meeting was adjourned at 8:55 p.m. The foregoing minutes of the October 10, 2002, Council meeting were approved by the City Council at its meeting of October 24, 2002. Dated: !0 O ATTEST: Deputy City Recorder _.~_ Mayor ~.3 ~11 ~.,~a-~,~oh.