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HomeMy WebLinkAboutCM010799CITY OF CENTRAL POINT City Council Meeting Minutes January 7, 1999 i. OATH OF OFFICE City Administrator Jim Bennett administered the Oath of Office to Mayor Elect Bill Walton. Mayor Bill Walton administered the Oath of Office to Council Members David Gilmour, Donna Higginbotham, and Bill Stults. ------------------------------------ I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:12 p.m. Mayor Walton proposed changing the order of the agenda and taking up the appointment to the vacant City Council at-large position as the first order of business. Carol Fischer asked to postpone action on the appointment until Council Member Duane Christensen arrived and could vote. Mayor Walton stated that there were other matters to attend to that needed a full Council and directed the City Administrator to proceed with his report on the appointment. A. Appointment to City Council At-Large Position (Bennett) Administrator Bennett reported that he had received notice from Garth Ellard, Earl Mix, and Wayne Riggs expressing their interest in serving on the City Council. Council Member David Gilmour made a motion to appoint Garth Ellard to the position of Council Member At-Large. Council Member Carol Fischer made a motion to appoint Earl Mix to the position of Council Member At-Large. Donna Higginbotham seconded the motion to appoint Garth Ellard to the Council position. The motion to appoint Earl Mix failed due to lack of a second. Roll Call: Carol Fischer, no; David Gilmour, yes; Donna Higginbotham, yes; Bill Stults, yes. Motion passed. Mayor Walton administered the Oath of Office to Garth Ellard. II. ROLL CALL: Mayor: Bill Walton Council Members: Carol .Fischer, David Gilmour, Donna Higginbotham, Bill Stults, and Garth Ellard were present. Duane Christensen was absent. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director BiN Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning DirectorTom Humphrey; Community Planner Ken Gerschler; Public Works Assistant Engineer Kevin Christman; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE City of Central Point Council Minutes January ~, 1999 Page 2 IV. MINUTES A. Approval of December 17, 1998, City Council Minutes The minutes were approved as presented. V. PUBLIC APPEARANCES Brion Harpold, 928 Justice Road, Central Point. Mr. Harpold addressed the Council regarding the subordination of a wood stove replacement loan in order to refinance his home at a lower interest rate. He stated that they are not looking for cash out of the refinance. City Attorney Doug Engle stated that the loan could be subordinated if the owner is refinancing and not receiving any additional money. Finance Director Bill Brugger said that, when the finance company called to get approval of the subordination, itwas stated thatthe refinancewould consolidate the firsttrustdeed and a home equity loan on the property. Administrator Bennett stated that subordination of the woodstove replacement loan would protect the City's interest if the market value of the home is sufficient to pay off both the woodstove loan and the new first trust deed. Carol Fischer made a motion to approve the Subordination of the Wood Stove Replacement Program Loan for Mr. Brion Harpold, 928 Justice Road, Central Point OR. David Gilmour seconded. ROLL CALL: Carol Fischer, yes; David Gilmour, yes; Donna Higginbotham, yes; Bill Stults, yes; and Garth Ellard, yes. Motion passed. Jon Hornbeck, 1962 McDonaugh Road, Medford OR. Mr. Hornbeck, representing Hope Christian Church, welcomed the new Mayor and Council. He stated that the Station 7:8 youth center was doing well and that he will be updating the Council on its progress from time to time. Mayor Walton closed the Public Appearances portion of the meeting. VI. BUSINESS B. Election of Council President Mayor Walton asked if there were any nominations for Council President. Council Member David Gilmour nominated Garth Ellard to the position of Council President. Donna Higginbotham seconded. ROLL CALL: Motion passed unanimously. C. Appointments to Planning Commission, ParkCommission,Citizens Advisory Committee, and Budget Committee (Bennett) Administrator Bennett explained the various positions among the committees that are either vacant or up for reappointment. He stated that there were several individuals that are still interested in continuing on the committees and that the Council could reappoint those individuals and/or choose others to serve in those positions. Garth Ellard made a motion to reappoint Candy Fish and Jan Dunlap to the Planning Commission forfouryearterms; reappoint Bob Gilkey, Glen Brady, Ralph Hale, and John LeGros to the Park Commission; reappoint Don Foster, Don Blankenship; 1 I ~_ l'.ity ~~t: Central Point Council Minutes January 7, 1999 Fage 3 Adele Shimanoff and Herb Farber to the Citizens Advisory Committee; and reappoint LeRoy Burkhart to the Budget Committee for a three year term: David Gilmour seconded. ROLL CALL: Motion passed unanimously. David Gilmour made a motion to reappoint Chuck Piland as Chair, Candy Fish as Vice Chair for the Central Point Planning Commission; Bob Gilkey as Chair for the Park Commission, and Hank Williams as Chair for the Budget Committee. Carol Fischer seconded. ROLL CALL: Motion passed unanimously. D• Appointment of City Council Representatives to Local Committees (Bennett) Mayor Walton presented the Council with a list of local committee meetings that he would like to be attended on a regular basis. He also presented the Council with a proposal to change the meeting days of the Central Point City Council to the Second and Fourth Thursdays of the month. Carol Fischer stated that she does not feel it is necessary to change the dates. The Central Point Council has been meeting on the First and Third Thursdays for years and she feels it should stay that way. She also took exception to the recommendation that City Council members be required to attend the local committee meetings. Mayor Walton stated that he is not requiring Council members to attend these meetings, but he is encouraging them to attend and report back at Council meetings. The following Council Members were asked to attend local committee meetings: Donna Higginbotham: RVCOG Board, BearCreekGreenwayCommittee, and the Medford Water Commission. David Gilmour: Central Point Citizens Advisory Commission, School District #6 Board, and Southern Oregon Telecommunications and Technology Council. Garth Ellard: MPO, TRADCO, Central PointChamberofCommerce, and Jackson County Expo Board. Bill Stults: RVACT, Central Point Planning Commission,. and BCVSA. Board. Mayor Walton: Medford-Ashland AirQuality, JJTC, Central Point Park Commission, Our Region, Central Point Community Response Team, Regional WaterTreatment Committee, Home BuildersAssociation, Medford City Council, SOREDI, JCFD#3, So. Medford Interchange Committee, Jackson County Commissioners, and Rogue Valley Civic League. Ordinance No. 1799, An Ordinance Wiithdrawing 1.025 Acres of Land from Jackson County Fire Protection District No. 3 (372W01C Tax Lot 3100) - Second Reading and Adoption (Engle) Planning Director Tom Humphrey explained that the Council has adopted Resolution 838 authorizing the annexation of a 1.025 acre parcel of land located at Biddle and Hamrick Roads. To finalize this annexation, it is necessary to withdraw the territory from Jackson County Rural Fire Protection District No. 3. David Gilmour made a motion to approve Ordinance 1799, Withdrawing 1.025 Acres of Land atthe Southwest Cornerof Biddle and Hamrick Roads from Jackson County Fire Protection District No. 3. Garth Ellard seconded. ROLL CALL: Motion passed unanimously. City of Central E'oint Council Minutes January ~, 1999 Page 9 F. Acquisition and Development of Southeast Park Right-of-Way (Humphrey) Mr. Humphrey explained the proposal to acquire park access to a new southeast area park. He stated that the property owners are anxious to complete the acquisition of the park access. Public Works Assistant Engineer Kevin Christman prepared a cost estimate for developing the park access, to include the path, lighting, and a 7 foot block wall. The estimated cost is approximately $31,500. Mayor Walton stated that he would like the City to have the southeast park property acquisition secured and deeded to the city prior to acquiring the property for the pathway. Mr. Humphrey stated that a meeting with the developers is scheduled for Friday morning to discuss the acquisition of the park. David Gilmour made a motion to approve the proposal for acquisition and development of the Southeast Park Right-of-Way contingent upon obtaining title to the park. Donna Higginbotham seconded. ROLL CALL: Motion passed unanimously. G. Planning Commission Report (Humphrey) Planning Director Tom Humphrey presented the Planning Commission report for the City of Central Point Planning Commission for the regular meeting of January 5, 1999. Conditionally approved a request by John Addington to partition 0.95 acres into three parcels and vary from lot size requirements on two of the three parcels. The partition separates commercial from legally non-conforming residential uses on the site, allows the correction of existing water and sewer connections and makes the parcels more marketable. The subject property is located south of First Street between Cedar and Bush Streets in the C-5 zoning district. Discussed whether to conduct only one meeting of the Planning Commission per month due to a reduction in land use applications and to allow more time for planning staffto perform pending long range planning work. The consensus was to schedule one meeting per month. Garth Ellard made a motion to approve the Planning Commission report for January 5, 1999. Carol Fischer seconded. ROLL CALL: Motion passed unanimously. H. Department Reports Planning Department - Mr. Humphrey reported that: • The City did not receive a State grant for improvements on 2"d Street. • The selection committee has chosen Design, Community & Environment and Hobson Johnson Associates to prepare Central Point's Downtown Revitalization Plan. • There will be a Community Response Team meeting on January 14, 1999, to discuss a future Farmers Market to be located in Central Point. • City staff have been working with local financial institutions to set up a loan program for downtown merchants as part of the downtown revitalization program. • On January 1, Ken Gerschler was promoted to Community Planner. Police Department - Chief Sweeny reported that: • The investigation ofthe shooting of Russell Slack revealed thatthis was not a random act and the department hopes to have a suspect in custody soon. • The Police Department is submitting a grant application for hiring two officers. If the grant is approved, it would pay 75% for a three year period for the two officers. City of Central Point Council Minutes January 7, 1999 Page 5 Public Works - Public Works Director Lee Brennan reported on: • the Cherry Street water line and street improvement projects. • the Robert Pfaff Park memorial and basketball court . • the job well done by the Public Works staff on snow and ice removal overthe holidays. Building Department - Building Official Lois DeBenedetti said that she will be presenting the Second Quarter report at the next Council meeting. Finance Department - FinanceDirector Bill Brugger presented the Council with the Comprehensive Annual Financial Report for the fiscal year ending June 30, 1998. VII. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported on: • the City Hall annex stating thatwe will be requesting proposals fordesign and engineering of the annex within the next few weeks. • the Senior Center and the expanded parking area. • the Rural Future Forum that is being sponsored by the Rogue Valley Council of Governments. He encouraged all Council Members to attend. • the success of the code enforcement program. VIII. COUNCIL REPORTS Council Member David Gilmour presented an item for consideration regarding voter approval of residential annexations. Mr. Gilmour explained his concerns with overcrowded school facilities in School District #6. He suggested a City Charter Amendment which would require voter approval of all residential annexations until the school district can handle the increase in student growth. He asked that the City Attorney help draft a measure to put on the ballot for the May, 1999, election. IX. MAYOR'S REPORT 0 Mayor Walton outlined his foals during his term in office: • Change City Council meeting dates to the second and fourth Thursday of each month. • Hold a Council meeting in each Ward at least once a year. This would~encourage citizens to attend and address concerns and plans for their areas. • Present an award each month or quarterly to a City employee or appointee deserving special recognition. • Appropriate funds for software to place City ordinances, fee schedules, permit forms, City Council agendas and minutes on the Internet. • Establish street and storm drain utility fees. • Establish transportation SDCs, storm drain SDCs, and reevaluate the park SDCs. He would like to send a letter to the State Legislature suggesting a method to address school facilities funding. • Adopt ordinances addressing buffer zones and flood protection. • Encourage City staff to recommend changes to the existing City ordinances that appear confusing or hard to implement. • Encourage the residents of the Meadows to take an active part in the committees available for citizen involvement. • Scout areas within the city for vacant in-fill lots that could be used as playgrounds. Encourage the passage of a library bond issue. City of Central Point Council Minutes January 7, 1999 Page 6 Be actively involved with the long range plans fordevelopment atthe Jackson County Expo. Encourage the City to provide infrastructure to attract new industry. X. EXECUTIVE SESSION The Council went into executive session at 9:50 p.m. to discuss potential litigation involving the City and-moved by consensus to continue past 10:00 p.m. The Council reconvened into open session at 10:20 p.m. No action was taken during the executive session. XI. ADJOURNMENT The Council Meeting was adjourned by consensus at 10:21 p.m. The foregoing minutes ofthe January 7,1999, Council meeting were approved by the City Council at its meeting of January 21, 1999. ~~C.~/~ Dated: ayor ATTEST: n Authorized Rep C~ r--, ~' I~ u