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HomeMy WebLinkAboutCM031199CITY OF CENTRAL POINT City Council Meeting Minutes March 11, 1999 1. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Duane Christensen, Garth Ellard, Carol Fischer, David Gilmour, Donna Higginbotham, and Bill Stults were all present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL PRESENTATIONS Mayor Walton presented Special Recognition Awards to Mae McDowell, John LeGros, and Barry Fronek for all the work they have done while on the City Council and various committees. Mayor Walton presented the Central Point Citizen ofthe Month Award to Crater High School Student Janice Norum, 75 Donna Way, in recognition of her achievements. VI. MINUTES A. Approval of February 18 1999 City Council Minutes Garth Ellard made a motion to approve the minutes as presented. Carol Fischer seconded. ROLL CALL: Motion passed unanimous{y. VII. PUBLIC APPEARANCES There were no public appearances. Mayor Walton closed the Public Appearances portion of the meeting. VIII. BUSINESS A. Public Hearing to Consider Vacation of First Street Right-of-Way between Cupp Drive and Freeman Road (Bennett) City Administrator Jim Bennett explained that over the past two years an effort has been made to forge a consensus between commercial and residential property owners on vacating the First Street Right-of-Way between Cupp Drive and Freeman Road. An agreement in principle has been reached that divides the right-of--way equally befinreen the commercial and residential property owners subjectto certain conditions that apply to all the properties. These include no public streets within the right-of--way, no structures exceptfor fences, and permission for property owners to use the area for private access, parking and storage of materials. City of Central Point Council Minutes March 11, 1999 Page 2 Mayor Walton opened the Pubiic Hearing. Harry Gilg, 830 South 4th Street Mr. Gilg stated his concerns about flooding from Mingus Creek and emergency vehicle access to the back of the lots. He also stated that there are CC&R's givingg the properties in his subdivision access to the back of their properties through the ROW. He would like the City to guarantee that the residential properties will continue to have that access available to them. Floyd Peterson, 840 So. 4th Street Mr. Peterson expressed his concems about the guarantee of the access to his back yard. There was discussion on the amount of space needed for access. Brett Moore. 3124 Taylor Street Mr. Moore stated that commercial property owners should be able to fence and use the additional properly for storage. They realize that they will not be allowed to build structures on this property due to a sanitary sewer easement. Barr~Fronek, 214 Tiffany Street Mr. Fronek stated that the original proposal was presented to the property owners for a 50/50 split. The commercial properties would be allowed to fence their lots for security purposes and the residential properties could fence all but the back 15 feet providing ail residential properties access to their back lots. There was discussion on gating the access and providing residential owners with a key. Steve Swartsley. PO Box 8600. Medford OR 97504 Mr. Swartsley stated that all commercial property owners have stated thatthey are planning on fencing their property for security reasons. Mayor Walton closed the public hearing. There was discussion on the payment of surveys and preparation of the deeds. Mr. Bennett stated that the property owners should split the cost of the vacation equally. Donna Higginbotham made a motion to close the public hearing portion of the meeting and to authorize the city to prepare the necessary survey and legal documents for final action on the street vacation. David Gilmour seconded. ROLL CALL: Motion passed unanimously. B. Proposal for City Hall Expansion (Bennett) Mr. Bennett presented a proposal from Skelton, Straus & Seibert to prepare a program for the expansion of City Hall. The program includes establishing the scope and size of the expansion, developing probable costestimates and a program budget, preparing conceptual drawings forthe expansion, selecting and presenting preferred conceptand promoting the program on behalf of the City to the commurnty. He explained that all costs associated with the expansion will be rolled into the revenue bonds so there will be no impact upon taxpayers. The goal is to complete the expansion by the spring of 2001. The cost of the program would be $32,000, which funds are currently budgeted for in the Land Acquisition & Building Fund. Mr. David Straus explained his vision for the City Hall Annex and explained that the City should build as much office space as possible for future use. Mr. Straus stated the program would secure commitments from prospective tenants forthe newfacility and select a bond counsel to negotiate the revenue bonds. . City of Central Point Council Minutes March 11, 1999 Page 3 Duane Christensen made a motion to authorize the City Administrator to enter into an agreement with Skelton, Straus, and Seibert in the amount of $32,000 for the City Hall Expansion Program. Carol Fischer seconded. ROLL CALL: Motion passed unanimously. C. Planning Commission Report (Humphrey) Planning DirectorTom Humphrey presented the Central Point Planning Commission report for the regular meeting of March 2, 1999: 1. Conditionally approved a request by W.L. Moore construction to subdivide 1.68 acres into nine lots for padlot, single family attached dwellings. The subject property is located north of Beall Lane 150 feet east of Marilee Street in the R-2, Residential Two Family zoning district. 2. Conditionally approved a site plan introduced by Joe Self and David Blaska to place a building at 41 South Fourth Street for use as a commercial office. The sub11'ect property is located at the northeast corner of Oak and Fourth Streets in the C-2, Commercial Professional zoning district. 3. Approved a request by Betty Beale for a conditional use permit to construct a second single family dwelling behind an existing residence at 3344 Bursell Road. The subject property is located on the northeast corner of Greenleaf Lane and Bursell Road in the R-2, Residential Two Family zoning district. 4. Responded to miscellaneous inquiries by Richard Watson regarding directional signs for Gloria Dei Lutheran Church and Brad Miller regarding a residential infill proposal in the vicinity of Scenic Middle School. Mr. Humphrey explained that David Blaska has submitted an appeal to the requirement of replacing the existing sidewalk as part of the approval. This item should be coming before the Council at the March 25`h Council Meeting. There were several questions from Council regarding the street width, sidewalks and on- street parking for the Beall Estates Subdivision, Phase IV. Garth Ellard made a motion to review Item 1 of the Planning Commission Report at the next available Council Meeting in order to discuss street width, sidewalk requirements and on-street parking. Bill Stults seconded. Roll call: Duane Christensen, yes; Garth Ellard, yes; Carol Fischer, abstain; David Gilmour, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion passed. Garth Ellard made a motion to approve Items 2 and 3 of the Planning Commission report for the regular meeting of March 2,1999. Bill Stults seconded. Roll Call: Duane Christensen, yes; Garth Ellard, yes; Carol Fischer, abstain; David Gilmour, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion passed. D. Department Reports (Department Heads) Finance Department Finance Director Bill Brugger presented the Financial reportfor eight months ending February 28, 1999. Building Department Building Official Lois DeBenedetti stated that the drainage problem at the Senior Center has been repaired. City of Central Point Council Minutes March 11, 1999 Page 4 Public Works Department Public Works Director Lee Brennan reported that: staff will begin work on the crack sealing program within the month. Robert Pfaff Park dedication is scheduled for March 20 at 1:00 p.m. • there has been a request by Patty Young to reserve Pfaff Park every Saturday Night between 5:30 p.m. and 8:00 p.m. for a church concert. Mr. Brennan asked for Council approval since this will be an ongoing event through the summer. Council suggested a weekly deposit of $25.00 to help cover any damage to the grass and monitoring the situation on a monthly basis. • the regional park idea was presented to the Jackson County Fair Board. • requested permission to undefill a vacant Utility One position with a Utility Laborer position. Carol Fischer made a motion to authorize the underfilling of a Utility One position in the Public Works Department with a Utility Laborer position. Duane Christensen seconded. ROLL CALL: Motion passed unanimously. Planning Department Planning Director Tom Humphrey reported that: • the Downtown Revitalization Meeting scheduled for Friday, March 12, has been rescheduled to March 24th. This will be at 12:00 and lunch will be provided. This meeting will discuss preliminary designs. • the Bank of Southern Oregon will be having a grand opening on April 12th. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • he received a letterfrom Brad Miller asking the Council to waive the land use application fees for his proposal to develop property behind Scenic Middle School in return for granting easements to the City for storm drains on his property. • the owner of the property located on East Vilas Road next to the cemetery that has been proposed for a city park has offered to sell it to the City for $50,000 per acre. Mr. Bennett asked for Council approval to enter into negotiations to purchase the property at that price. Garth Ellard made a motion to authorize the City Administrator to enter into negotiations for the acquisition of the property on East Vilas Road next to the cemetery for $50,000 per acre. David Gilmour seconded. ROLL CALL: Motion passed unanimously. X. COUNCIL REPORTS Council Member David Gilmour Mr. Gilmour stated his concerns about council members abstaining from votes unless they had a conflict of interest. Mr. Gilmour suggested that City staff research, then bring back to the City Council, a resolution of intent to amend the Central Point Municipal Code, Chapter 17.36, to allow mixed Commercial/Residential use within the C-2 zone. Mr. Gilmour stated that he had exparte communications regarding this item and a potential conflict of interest. Donna Higginbotham made a motion to proceed past 10:00 p.m. Garth Ellard seconded. ROLL CALL: Motion passed unanimously. City of Central Point Council Minutes March 11, 1999 Page 5 [1 Donna Higginbotham made a motion forStaffto research the C-2zone formixed use options. Garth Ellard seconded. ROLL CALL: Motion passed unanimously. Mr. Gilmour suggested that the Council designate a specific person to contact for emergency management. There was discussion that the City Administrator should be that person. Council Member Donna Higginbotham Mrs. Higginbotham updated the Council on the efforts ofthe BearCreek Greenway Committee. Council Member Garth Ellard Mr. Ellard updated the Council on the Oregon Department of Transportation meeting. Council Member Duane Christensen Mr. Christensen stated that there will be an anti ue tractor pull at the Expo on October 2, 1999. This should bring in many out of state visitors. XI. MAYOR'S REPORT Mayor Walton presented a letter to the editor regarding House Bill 2050. He received information stating that this bill will lower taxes for large utilit~r companies and impact local government property tax revenue. The letter states that citizens should call their State Representatives urging them to vote no on this bill. 0 U XII. ADJOURNMENT Duane Christensen moved to adjourn, Carol Fischer seconded, all said "aye" and the Council Meeting was adjourned at 10:20 p.m. The foregoing minutes ofthe March 11,1999, Council Meeting were approved by the City Council at its meeting of March 25, 1999. Dated: ATTEST: Authorized Represe ive 0 Mayor Bill Walton