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HomeMy WebLinkAboutCM040899~l CITX OF CENTRAL POINT City Council Meeting Minutes Apri18,1999 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, David Gilmour, Donna Higginbotham, and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Finance Director Bill Bragger; Police Chief Mike Sweeny; Planning Director Tom Humphrey; Public Works Director, Lee Brennan; and Office Technician, Sue Meyers were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITION Bob Gilkey was recognized as the Central Point Citizen of the Month, for his leadership in City government and in the community. VI. MINUTES Annroval of March 25, 1999, City Council Minutes David Gilmour made a motion to approve the minutes. Donna Higginbotham seconded. ROLL CALL: Motion passed unanimously. VII. PUBLIC APPEARANCES David Lommel, 4338 Fish Hatchery Road, Grants Pass, addressed the Council regarding his "treatment" at the front counter in City Hall and requested that the Council interview the three people that were at the counter at the time. Eleanor Holbrook, 555 Freeman Road #69, Central Point, asked the Council if something could be done about the litter in the downtown area. TheCouncil agreed that more litter containers are needed, and asked Ms. Holbrook if she would be interested in j oining the Downtown Revitalization Committee. City of Central Point Council Minutes Apri18, 1999 Page 2 Carroll Davis, 435 Manzanita, Central Point, inquired aboutthe re-naming of Central Pazk. He wanted to know the history ofthe Robert Pfafffamily and their significance in the community. He was told that the family history will be available in the library when the information is gathered, and that he could be provided with a copy. Carol Mi11er,1480 Beall Lane, Central Point, brought some pictures of a large 2-story "playhouse" that was constructed behind her house. She would like to see an ordinance change to prevent this from happening in the future. Doug Engle, City Attorney, suggested that she could pursue the matter through civil court and the CC &Rs. The Council agreed to look into amending the ordinance at a future study session. John Morrison, Rogue V alley Council of Governments, gave the Council an update on Transit Oriented Development (TOD). He reported that they are half way through the project and presented the Central Point schematic. On Apri128, there will be a public open house at the Smullen Center at 6:00 p.m. David Gilmour expressed his concerns regazding the flood plain and the need for pazk land, and Mayor Walton addressed the matter of the railroad crossing near Crater High School. It was decided that RV COG and the City should evaluate the proj ect at the Apri120 study session. VIII. BUSINESS A. Ordinance No.1801, An Ordinance vacating a certain portion of Ninth Street and alleys between Eighth and Ninth Streets and Ninth and Tenth Streets -Second Reading. Planning Director, Tom Humphrey gave the staffpresentation. The street vacation is a prerequisite to the development of the Rite-Aid Drug Store. Upon adoption, the ordinance will become effective in thirty days. Carol Fischer made a motion to approve Ordinance 1801, vacating a certain portion of Ninth Street and alleys between Eighth and Ninth Streets and Ninth and Tenth Streets. David Gilmour seconded. ROLL CALL: Motion passed unanimously. B. Ordinance No. , An Ordinance Adding a Fee for Impounded Vehicle Release to Police Department Charges in CPMC 3.16.030 -First Reading. 0 1 Chief Sweeny stated that Central Point is the only City in the azea that doesn't use the statue that pernuts impoundment of vehicles for driving under the influence, driving with a suspended license or driving while uninsured. The law also allows local governments to charge a fee to administer this program that is paid prior to the release of the vehicle from impoundment. The proposed City of Central Point Council Minutes April B, 1999 Page 3 .ordinance amends CPMC 3.16.030 and adds the administrative fee of $75.00 for the vehicle impoundment program to the list of charges collected by the Police Department for office services. There is an exception for stolen vehicles or vehicles "borrowed" without knowledge. David Gilmour made a motion to pass forward to second reading an Ordinance Adding a Fee for Impounded Vehicle Release to Police Department Charges in CPMC 3.16.030. Bill Stults seconded. ROLL CALL: Motion passed unanimously. C. Resolution No. 848, a Resolution Declaring the Annexation of 8.23 Acres of Land Located on the Southeast Corner of Taylor and Grant Roads into the City of Central Point, Oregon - Church of Jesus Christ of Latter Day Saints - 372W IOBB tax lot 300. Tom Humphrey presented an overview of the annexation. 'The Church and the City entered into a Consent to Annexation Agreement in 1996 and the church has indicated that it would like to proceed with annexation at this time. The church property is being considered for the location of anew church temple in the Rogue Valley. There was some discussion regarding traffic counts on Taylor Road. A traffic study would be required to determine what would actually need to be done to accommodate the traffic flow. Because there will be a subdivision in the area, Jim Bennett pointed out that it will be feasible to "loop" the water line. Bret Moore, 3124 Taylor Road, Central Point, and Noel Moore, 3600 Westover, Central Point, W.L. Moore Construction, both came before the Council. They were not opposed to the annexation, but were questioning the fact that they asked for annexation in December, and it still had not come before the Council. There is a meeting with the builders planned regarding SDCs and the Council suggested that would be a good time to discuss some of the issues involved, such as impacts on schools and roads. David Gilmour made a motion to approve Resolution #848, a Resolution Declaring the Annexation of 8.23 Acres of Land Located on the Southeast Corner of Taylor and Grant Roads into the City of Central Point, Oregon -Church of Jesus Christ of Latter Day Saints. He also noted that he has had ex-parte communications with his partner and some of his patients. Carol Fischer seconded. ROLL CALL: Motion passed unanimously. D. Agreement for Lease of Public Right-of--way -Marvin Johnson -159 N. 3~' Street. City Administrator, Jim Bennett reported that the City has received a request to enter into a lease agreement that would allow Mr. & Mrs. Johnson to place a 42" chain link fence, 5' behind the curb across the front of their property. Because the City right-of--way extends 12' to 15' behind the curb in this area, the municipal code establishes a procedure where property owners can request City of Central Point Council Minutes April 8, 1999 Page 4 permission to locate fences within the street right-of--way. The City has the right to remove the fence if necessary, without compensation to the owner. David Gilmour stated that he would like to see staff review of this procedure, so that each of these cases would not have to be brought before the Council. Garth Ellard made a motion approving an agreement for lease of public right-of--way on the Marvin Johnson property,159 N. 3~d Street. David Gilmour seconded. ROLL CALL: Motion passed unanimously. E. Planning Commission Report Tom Humphrey presented the Planning Commission Report. The following items were considered by the Planning Commission at their meeting on April 6, 1999: 1. Continued a request by the Meadows Community Homeowners Association to vary from the maximum fence height and material requirements of the municipal code in order to retain adequate security for a Recreational Vehicle Storage facility in the R-3 zoning district. 2. Continued a public hearing and consideration of a request by Southern Oregon Hot Bikes to increase building floor area and vary from setback requirements to accommodate business expansion. The subject property is located at the southeast corner of Oak and Front Streets in the C-5, Thoroughfare Commercial zoning district. 3. Conditionally approved a site plan introduced by Jim and Marcia La V is to add a 6960 square foot building to commercial property at 980 South Front Street. The subject property is located on the northeast side of S outh Front Street inthe C-5, Thoroughfare Commercial zoning district. 4. Conditionally approved a site plan introduced by Michael Sullivan to relocate an existing 5508 square foot apartment building to residential property on Tenth Street. The subj ect property is located in the vicinity of Laurel Street inthe R-3, Residential Multiple Family zoning district. 5. Denied a request by Van Wey Homes and Key West Properties to amend a requirement for the construction of a concrete block wall along the Hamrick and Vilas Road frontages of New Have Estates subdivision. The subject property is located in the R-1-8, Residential Single Family zoning district. Under miscellaneous business, received an update of the TOD project by the Rogue Valley Council of Governments (RVCOG). City of Central Point Council Minutes Apri18, 1999 Page 5 Carol Fischer made a motion to accept the Planning Commission Report. David Gilmour seconded. ROLL CALL: Motion passed unanimously. F. Mayoral Proclamation -Fitness and Sports Month/Fitness Day The President's Council and the Oregon Governor's Council on Physical Fitness and Sports have designated the Month of May,1999, as Physical Fitness and Sports Month, and May 19,1999, as Fitness Day, Mayor Walton recommended the City recognize Fitness and Sports Month/Fitness Day. David Gilmour made a motion to approve Mayor Walton's recommendation to proclaim Fitness and Sports Month/Fitness Day. Garth Ellard seconded. ROLL CALL: Motion passed unanimously. G. Review and Discussion of Street System Development Charge (SDC) Program. Lee Brennan presented a draft report on the SDC program for the Council's review. One of the things he pointed out is that SDCs can only be used for capacity enhancement. The City would like to see this program effective by July 1. Garth Ellard made a motion to continue beyond 10:00 p.m. Donna Higginbotham seconded. ROLL CALL: Motion passed unanimously. H. Department Reports (Department Heads) Lee Brennan gave the Public Works report. He asked for a budget modification. Public Works was originally budgeted to purchase a motor grader but, because there has only been a periodic need for a grader during the last year, he would rather use the money for a small excavator. He has located one for $39,500; $41,300 with the bucket. There is still $50,000 available. The Council agreed. He also reported on the neighborhood meeting on Hopkins Road. This prof ect will include widening, bike lanes, and sidewallcs. Someright-of--way issues are still pending, but most of the people at the meeting were in favor of the project. Chief Sweeny presented the Police Department report. We have one new vehicle. There was only one complaint during the last year and it was a training issue. The officer was counseled. We have two new officers in training. There has been 100% clearance of all robberies in the last 13 months. There was a 30% increase in police services in 1998. Tom Humphrey gave the Planning Department report. The Bank of Southern Oregon will hold its grand opening on Monday, April 12. The Growers Market will begin on April 21 and be City of Central Point Council Minutes Apri18, 1999 Page 6 scheduled from 9:00 a.m. to 1:00 p.m. each Wednesday. On May 7, there will be a walking tour of the downtown area at 2:30 p.m. IX. CITY ADMINISTRATOR'S REPORT Jim Bennett noted that the Chamber of Commerce Greeters would be meeting at Dogs for the Deaf on Tuesday, Apri120. On Apri122, the Medford Water Commission will hold its Annual Cities and Districts meeting. There will be a study session with RV COG on April 20, from 5:30 to 7:00 p.m. The Budget Committee will meet each Wednesday, beginning Apri121, at 7:00 p.m. Duane Christensen has resigned from the Council. This will create a vacancy and the City will be asking for letters of interest, posting a notice of vacancy and asking for recommendations from the Council members. X. COUNCIL REPORTS Donna Higginbotham made a motion to purchase new chairs for the Council Chambers. David Gilmour seconded. ROLL CALL: Garth Ellard, yes; Carol Fischer, no; David Gilmour, yes; Donna Higginbotham, yes; Bill Stults, yes. Motion carried. XI. MAYOR'S REPORT Mayor Walton presented a written report. He also stated that there is a grant available to build a sports basketball building for two courts. XII. ADJOURNMENT Garth Ellard moved to adjourn. David Gilmour seconded. All said "aye" and the Council Meeting was adjourned at 10:30 p.m. The foregoing minutes of the April 8,1999, Council meeting were approved by the City Council at its meeting of Apri122, 1999. Dated: ' Mayor Bill Walton ATTES Authorized Representa ' e