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HomeMy WebLinkAboutCM051399 CITY OF CENTRAL POINT City Council Meeting Minutes May 13, 1999 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II ROLL CALL Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, David Gilmour, Donna Higginbotham, and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Police Chief Mike Sweeny; Building Oi~cial Lois DeBenedetti; Planning Director Tom Humphrey; and Office Technician Sue Meyers were also present. 1 III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITION Lloyd Smith, Central Point Florist, was recognized as Central Point Citizen of the Month. VI. MINUTES A. Annroval of April 22, 1999, Citv Council Minutes David Gilmour made a motion to approve the minutes. Donna Higginbotham seconded. ROLL CALL: Motion passed unanimously. ~1 VII. PUBLIC APPEARANCES Brett Coleman, 3272 Bursell Road, appeared before the Council to ask that the setback ordinance for fences be amended. The current ordinance states"the maximum height for fences on or along the side lines from the front property line to a point opposite the nearest front corner of the main structure shall be three and one-half feet". Mr. Coleman's house is 48 feet back from his property line at the front. His neighbor's house is the usua120 to 25'. His neighbor's fence is, therefore, three and one-half feet for 20 to 25'. If he were to go three and one-half feet high for 48 feet back he thought it would look inconsistent. Because this same issue has come up in the past, the Council determined that the ordinance should be amended. City of Central Point Council Minutes May 13, 1999 Page 2 The Council agreed to amend the ordinance as quickly as possible, so Mr. Coleman could get his fence permit and complete the work. Mr. Coleman also addressed the issue of a huge cottonwood tree on the property adjacent to his house. It is dying and some very large limbs have fallen onto both properties. He feels this tree is a safety hazard, and asked the City to look into the matter. VIII. BUSINESS A. Appointment to City Council At-Large Position City Administrator Jim Bennett reviewed the three applicants for the City Council At-Large position. The applicants were Terry Worthington, Rick Hultz, and Bob Gilkey. Carol Fischer nominated Bob Gilkey to the City Council At-Large position. Garth Ellard seconded. ROLL CALL: Nomination passed unanimously. Bob Gilkey was sworn in by Mayor Walton. Councilman Gilkey took his seat on the Council. Garth Ellard suggested sending letters to the other applicants, inviting them to participate in the various committees within the City, or to apply for the Planning Commission seat vacated by Bob Gilkey. B. Ordinance No. 1803, An Ordinance Granting US West Communications, Incorporated The Right and Privilege to Conduct a General Communications Business and to Maintain, Erect and Operate Poles, Wires and Other Appliances Within the City of Central Point, Oregon and Repealing Ordinance Nos. 16fl0, 1635, and 1648 -Second Reading (Bennett) Mr. Bennett explained that this Ordinance would renew the franchise for 20 years, but would allow either party to terminate the agreement with a 180 day notice. This franchise would become effective 30 days after adoption. Bill Stults made a motion to approve Ordinance No. 1803, Granting US West Communications, Incorporated the Right and Privilege to Conduct a General Communications Business and to Maintain, Erect and Operate Poles, Wires and Other Appliances Within the City of Central Point, Oregon and Repealing Ordinance Nos.1610, 1635, and 1648. David Gilmour seconded. ROLL CALL: Motion passed unanimously. n City of Centro! Point Council Minutes May !3, 1999 Page 3 C. Ordinance No.1804, An Ordinance Withdrawing 8.23 Acres of Land Located on the Southeast Corner of Taylor and Grant Roads from Jackson County Fire District #3 (37 2W lOBB Tax Lot 300) -First Reading (Humphrey) Planning Director Tom Humphrey explained that this matter involves the withdrawal of 8.23 acres of annexed territory from the Jackson County Rural Fire Protection District #3. In order to finalize the annexation of this property, it is necessary to withdraw the territory from Fire District #3; but, Fire District #3 would still have responsibility for providing fire protection to the property under its current contract for service with the City. As a condition to annexation, the church will loop water lines in Taylor Road to those in the Mitchell's Landing subdivision, which will improve overall fire flow by replacing private wells and adding two new fire hydrants. The Planning Commission recommended approval of the withdrawal to the City Council. Garth Ellard made a motion to pass forward to a second reading Ordinance #1804, An Ordinance Withdrawing 8.23 Acres of Land Located on the Southeast Corner of Taylor and Grant Roads from Jackson County Fire District #3 (37 2W lOBB tax Lot 300). David Gilmour seconded. ROLL CALL: Motion passed unanimously. ~' D. Resolution No. 850, A Resolution in Support of Public Transit Services in the Rogue Valley (Bennett) Mr. Bennett explained that the City received a letter from the Rogue Valley Transportation District asking local municipalities to consider adopting a resolution to call upon all citizens to support public transit services in the Rogue Valley. Mayor Walton said he was totally in favor of the resolution as there are many people in the community who cannot afford cars and/or insurance and who, along with the elderly, rely on public transportation. David Gilmour made a motion to approve Resolution 850, A Resolution in Support of Public Transit Services in the Rogue Valley. Bob Gilkey seconded. ROLL CALL: Garth Ellard, yes; Carol Fischer, no; David Gilmour, yes; Donna Higginbotham, yes; Bill Stints, yes; Bob Gilkey, yes. E. Extension to the Final Development Plan for Miller Estates Subdivision and Planned Unit Development (Humphrey) C Tom Humphrey reviewed the request for extension of the Final Development Plan for Miller Estates Subdivision and Planned Unit Development. On September 15, 1998, the Planning City of Central Point Council Minutes May l3, /999 Page 4 Commission approved a preliminary plan for Miller Estates as a Planned Unit Development. In order to complete the financing of the prof ect and a required flood study, Mr. Miller is asking for a 6 month extension for filing the final development plan. There was some discussion regarding the entrance from the highway, the width of the roadway, and the flood plain, and the Council agreed that Mr. Miller still had some issues to resolve. Staff recommended that the City Council extend the Miller Estates PUD until November.l5, 1999. Donna Higginbotham made a motion to extend the Final Development Plan for Miller Estates Subdivision and Planned Unit Development until November 15, 1999. Carol Fischer seconded. ROLL CALL: Motion passed unanimously. F. Planning Commission Report (Humphrey) Tom Humphrey presented the Planning Commission Report. The following applications and/or items were considered by the Planning Commission at their meeting of May 4, 1999. 1. Conditionally approved a site plan introduced by Hummelt Development Company to construct a 13,328 square foot Rite Aid Drug Store. The subject property is located on the northwest corner of East Pine and North Tenth Streets inthe C-4, Tourist and Office Professional zoning district. 2. Approved a request by Victor Kozmatka to modify a condition of tentative plan approval to underground electrical utilities. The subject property is located on the north side of Cherry Street 100 feet east of North Tenth inthe R-3, Residential Multiple Family zoning district. 3 . Recommended that the City Council withdraw 8.2 acres of land, recently annexed to the City, from the Jackson County Fire District #3. The subject property is owned by the LDS Church and located on the southeast corner of Taylor and Grant Roads inthe R-1, Single Family Residential zoning district. 4. Conditionally approved a site plan introduced by the LDS Church to construct a 10,700 square foot temple. The subj ect property is located on the southeast corner of Taylor and Grant Roads in the R-1, Single Family Residential zoning district. 5. Continued apublic hearing and consideration of a tentative plan introduced by Lou Mahar and Pacific Trend Building Company to subdivide 13.2 acres of land into 48 residential lots known as Brookfield Estates. The subj ect property is located on the south side of Taylor Road and west of Grant Road in the R-1 Single Family Residential zoning district. City of Central Point Council Minutes May i3, I999 Page S 6. Continued a public hearing and consideration of a Planned Unit Development (PUD) and tentative plan introduced by Parkwood Terrace Estates, LLC to subdivide 4.4 acres of land into 42 residential lots. The subj ect property is located south of Beebe Lane 125 feet east of Hamrick Road in the R-2 Two Family Residential zoning district. Garth Ellard made a motion to accept the Planning Commission Report. David Gilmour seconded. ROLL CALL: Garth Ellard, yes; Carol Fischer, yes; David Gilmour, yes; Donna Higginbotham, yes; Bill Stults, yes; Bob Gilkey, abstain. G. Department Reports (Department Heads) 1. Mike Sweeney, Chief of Police, reported that: - the department met with school district personnel, students and parents during the month of April. - Ron Wyden's office called to say they had approved a grant, and Chief Sweeney was assuming it was for Community Policing, although he hadn't spoken to them directly, yet. - two complaints regarding officers were investigated and both were found to be without merit. 2. Lois DeBenedetti, Building Official, stated that she did not have a report. 3. Lee Brennan, Public Works Director reported that: - trash cans have been placed in various locations in the City, on a trial basis, in response to a citizen's request. Donna Higginbotham suggested that we may want to chain them, and Mr. Bennett suggested marking them with the Central Point logo. - the history of the Pfaff family has been prepared by the family, and is available. - Spring Cleanup has been completed successfully. - Cherry Street is 95% complete. - there will be a TAC meeting on Thursday, May 20, at 10:00 in the Council Chambers, regarding street SDC's. 4. Tom Humphrey, Planning Director, stated: - the Chamber of Commerce has prepared an excellent pamphlet on Central Point. - the Grower's Market is doing well. - our periodic review is due by September. - next Wednesday there will be a meeting on Smart Development. City of Central Point Council Minutes May 13, 1999 Page 6 IX CITY ADMINISTRATOR'S REPORT Jim Bennett, City Administrator, reported that: - the next meeting of the City Hall Annex Committee will be Friday, May 14, at 9:30 a.m. - there will be a study session on annexation policy on Tuesday, May 18, at 5:30. - a multi jurisdictional committee to establish an Urban Reserve Plan is being formed. - the Budget Committee has approved the budget and it will go to a Public Hearing on June 24. - as a result of a former suggestion by Mayor Walton, and a recent request from a citizen, the Council may want to consider requesting that the Post Office place a drop box somewhere in the City. - the Budget Committee has moved additional funds into the Park SDC fund to purchase additional park land. A 5.88 acre parcel adjacent to a parcel that has already been designated for a park has been offered to the City by Mrs. Sesock. This land has not yet been annexed into the City. Bob Gilkey made a motion to enter into negotiations with Ms. Sesock to purchase property for future use as park land subject to the funding allocated by the Budget Committee. Carol Fischer seconded. ROLL CALL: Motion passed unanimously. X. COUNCIL REPORTS Council Member Bill Stults stated that there is a meeting with the Corps of Engineers regarding water rights at Lost Creek Lake, on Tuesday, May 18. Donna Higginbotham reported on the Bear Creek Greenway dedication for Isabel Sickels. Garth Ellard reported that the Chamber of Commerce will have a ground breaking ceremony for the Medford Temple on May 20. Carol Fischer said she had attended the RVTD meeting. She also thanked the staff for the budget presentation. XI. MAYOR'S REPORT Mayor Walton re-iterated the need for sidewalks within the City, especially for the school children. City of Central Point Council Minutes May /3, /999 Page 7 XII. ADJOURNMENT Garth Ellard moved to adjourn, Bill Stints seconded, all said "aye" and the Council meeting was adjourned at 8:55 p.m. The foregoing minutes of the May 13,1999, Council meeting were approved by the City Council at its meeting of May 27, 1999. Dated: `1,94 !' t Mayor ATTES Authorized