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HomeMy WebLinkAboutCM061099CITY OF CENTRAL POINT City Council Meeting Minutes June 10, 1999 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham, and Bill Stults were all present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITION Captain Robert Walters from Fire District No. 3 presented a special recognition award to Central Point Police Officers Toni Winters and Kennon Marksbury for their quick response and life saving efforts when responding to a call on Snowy Butte Lane. Their actions saved the life of a two year old girl who was found in a back yard pond. Central Point Police Chief Mike Sweeny presented a special life saving award to Officers Winters and Marksbury on behalf of the City of Central Point for their life saving efforts regarding the near-drowning on Snowy Butte Lane. Mayor Walton presented City Attorney Doug Engle with the Citizen of the Month Award. Mr. Engle has provided legal services to the City since early 1991. V. MINUTES A. Approval of Mav 27, 1999, Citv Council Minutes David Gilmour made a motion to approve the minutes as presented. Donna Higginbotham seconded. ROLL CALL: Garth Ellard, abstain; Carol Fischer, yes; Bob Gilkey, yes; David Gilmour, yes; and Bill Stults, abstain. Motion carried. B. Approval of June 1, 1999, City Council Special Meeting Minutes David Gilmour made a motion to approve the minutes as presented. Bill Stults seconded. ROLL CALL: Garth Ellard, abstain; Carol Fischer, yes; Bob Gilkey, abstain; David Gilmour, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion carried. VL~ PUBLIC APPEARANCES Chuck Root and Jim May from Bear Creek Valley Sanitary Authority presented a report on BCVSA line maintenance within the City of Central Point. There are a few concerns regarding older lines in the northwest sector of Central Point. City of Central Point City Council Minutes 6/10/99 Page 2 Wayne Chipman, Central Point Resident Mr. Chipman asked the Council to review the Planning Commission decision regarding Brookfield Estates. He presented a letter with a list of concerns regarding the conditional approval of the tentative plan. Mayor Walton explained that the allotted time for appeals had past. Mayor Walton closed the Public Appearances portion of the meeting. VII. BUSINESS A. Resolution No. 851, A Resolution Establishing a Street Systems Development Charge, Including a Methodology Therefor (Bennett) City Administrator Jim Bennett presented the proposed resolution establishing Street SDC charges beginning July 1, 1999. Public Works Director Lee Brennan explained that the fees would be collected when building or construction permits are issued. The amount for a single family residence would be $1,624. These charges will be used to pay for future arterial and collector street system improvements that are needed to increase the capacity of the system. An average trip length for Central Point residents will be 3.7 miles. The calculations for this methodology are provided in the City of Central Point Street Systems Development Charges Report approved on May 27, 1999. Mr. Brennan explained that the City will review and update the Street SDC's within one year after implementation and at 5 year intervals thereafter. Mayor Walton opened the discussion for public input. Mark Burkhalter. 2 N. Oakdale. Medford OR Mr. Burkhalter stated that he is representing W.L. Moore Construction. He explained that he did not feel that the City has provided enough information to support Street SDC charges in the report of May 27, 1999. According to ORS 223.204 there is no model to follow for the city to prove an SDC charge is needed for street improvements, or what the cost has been in the past to current residents. City Attorney Doug Engle stated that these concerns are addressed in the Report. The Public Works Department has done the research required. He believes that if challenged the methodology would stand up in court. Bret Moore, 3124 Taylor Road, Central Point. OR Mr. Moore stated that according to CPMC 11.12.050 the City bears the burden of proof prior to establishing SDC charges. He does not feel that the Report demonstrates a need for street improvements. He also stated that the concerns of the Technical Advisory Committee were not fully addressed. He would like more research done to show what current residents have paid in the past for improvements to justify charging new residents. Brad Miller. 2364 E. McAndrews. Medford. OR Mr. Miller asked if there would be a discounted rate for Manufactured Home Parks that provide private streets and take access from a State Highway or County Road. He explained that most residents of these parks are 55 years and older and would not be driving as much as families with children. Council Member Bill Stults stated that several citizens from The Meadows have asked the same question. He feels that these residents would still use City streets just as much as any other citizen. Most of them would be retired and make several trips a day as opposed to being at work. Mayor Walton closed the pubic portion. City of Central Point City Councr/Mtnutes 6/10/9 Page 3 There was discussion about reviewing the charge on a regular basis and about the Technical Advisory concems being met. Donna Higginbotham made a motion to approve Resolution 851, A Resolution Establishing a Street Systems Development Charge, Including a Methodology Therefor. David Gilmour seconded. ROLL CALL: Garth Ellard, yes; Carol Fischer, no; Bob Gilkey, yes; David Gilmour, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion passed. B. Discussion of Annexation to the Bear Creek Valley Sanitary Authority for Continuance of Sanitary Sewer Services (Bennett) Mr. Bennett explained that the current agreement with BCVSA states that the City and BCVSA agree to call for an election to allow the voters to decide on an annexation of the City of Central Point into the BCVSA system. Chuck Root. BCVSA Mr. Root stated that BCVSA would like to begin the process for the vote on annexation. He would like to begin discussion on when the Council would like the election to be held. There was discussion on the advantages and disadvantages of annexing the City into the BCVSA system. It was decided that the Public Works Department would prepare a study on the costs associated with both BCVSA and City operation of the sewer system and return to the Council with a report at a later date. C. Planning Commission Report (Bennett) Mr. Bennett explained that Planning Director Tom Humphrey was out of town and he would present the Planning Commission Report for the meeting of June 1, 1999. Conditionally approved a Planned Unit Development (PUD) and tentative plan introduced by Parkwood Terrace Estates, LLC to subdivide 4.4 acres of land into 45 residential lots. The subject property is located south of Beebe Lane 125 feet east of Hamrick Road in the R-2, Two-Family Residential zoning district. The PUD was substantially revised from an original plan to address concerns and recommendations raised by neighbors and City staff. 2. Conditionally approved atentative-plan introduced by Lou Mahar and Pacific Trend Building Company to subdivide 13.3 acres of land into 47 residential lots known as Brookfield Estates. The subject property is located on the south side of Taylor Road and east of Grant Road in the R-1, Single Family Residential zoning district. Tentative approval and the subdivision's ultimate design are contingent upon the recommendations from both a flood study and traffic analysis. 3. Conditionally approved a tentative plan introduced by W.L. Moore Construction to subdivide 8.7 acres of land into 24 residential lots known as Bohnert Estates. The subject property is located on the north side of Taylor Road and west of Haskell Road in the R-2, Two-Family Residential zoning district. Tentative approval and specific right-of-way dedication and improvements are contingent upon the recommendations from a traffic analysis and flood study. The applicants modified their subdivision from an original plan to allow the Transit Oriented Development (TOD) Plan to solidify and its ideas to be incorporated into later stages of development. 4. Recommended changes to Title 15 and Title 17 as they apply to fence heights on lots within adopted zoning setbacks. City of Centra/Point City Counci/Minutes 6/10/99 Page 4 There was some discussion on the conditions of approval for items 2 and 3. Mr. Bennett explained that the applicants for the two projects have both agreed to pay their fair share for the required traffic and flood studies and to redesign the projects based on the results of those studies, if necessary. Bill Stults made a motion to approve the Planning Commission report as presented. Garth Ellard seconded. ROLL CALL: Motion passed unanimously. D. Department Reports (Department Heads) Building Official Lois DeBenedetti reported that: - the Building Department issued 61 building permits, 64 electrical permits, and 62 plumbing permits and completed 475 inspections during the Month of May. Police Chief Mike Sweeny reported that: - the department will be swearing in 5 reserve officers on June 26th. - the department has received a $75,000 grant from the COPS Universal Hiring Program. - the department is awaiting approval of a second COPS grant. - there will be extra patrol officers from other jurisdictions to help cover the Fourth of July Celebration. There should be plenty of coverage for traffic control and any other problems that might arise. Mayor Walton would like to review the continued use of fireworks within city limits. He suggested that staff compile a report with the advantages and disadvantages of allowing fireworks in the City limits. Public Works Director Lee Brennan reported that: - the barrier on Cherry Street has been removed. They were able to provide three parking spaces on the North side of the street. The barrier was moved to the corner of Larue Drive and S. Peninger Road at the Pilot Station to discourage parking in the empty lot. - he would like approval from the Council to award a bid for Hopkins Road Improvements Phase 1 to LTM in the amount of $288,281.90. Garth Ellard made a motion to award the Hopkins Road Improvement Phase 1 bid to LTM in the amount of $288,281.90. Bill Stults seconded. ROLL CALL: Motion passed unanimously. Finance Director Bill Brugger presented the Financial Report for the 11 months ending May 31, 1999. VIII. CITY ADMINISTRATOR'S REPORT Mr. Bennett presented an agreement for the traffic analysis study of the Northwest sector of the City. The cost of this study will be shared between the developers of Brookfield and Bohnert Estates and the LDS Church. The estimated time for completion of the analysis is approximately five weeks. IX. COUNCIL REPORTS Bill Stults reported on the meeting of the Medford Water Commission Board of Directors. X. MAYOR'S REPORT City of Central Point City Council Minutes 6/10/P9 Page 5 Mayor Walton reported that: - there have been complaints about the parking of large trucks on Pine Street blocking the vision of traffic entering Pine Street from side streets. - RVCOG will have the TOD report available on July 15, 1999. - the Board of County Commissioners and the County Parks Commission will be reviewing the Sports Park Concept. - the new Superintendent of School District #6 will have each school Principal in the city identify areas of importance for sidewalk construction. - it has been recommended that the City Council recognize classes of students of grades K-12 at Council meetings. - he and Council Member Gilmour will be out of town from July 31 to August 22, 1999. - the Strategic Plan mentions appointing a Residential Beautification Committee. He suggested that the Council consider this as part of a discussion of the Strategic Plan at the July Study Session. - the city should consider offering incentives to property owners to install sidewalks and bike lanes in front of their properties. Garth E{lard made a motion to extend, the meeting beyond 10:00 p.m. Bob Gilkey seconded. ROLL CALL: Motion passed unanimously. XI. EXECUTIVE SESSION The City Council adjourned to executive session at 10:01 p.m. to discuss current litigation. The Council reconvened to open session at 10:11 p.m. [J Bob Gilkey made a motion to approve the settlement agreement with Sandy Lommel and to authorize the City Administrator to conclude the agreement. Carol Fischer seconded. ROLL CALL: Motion passed unanimously. The City Council went back into executive session at 10:12 p.m. to discuss general employment policies. The Council reconvened into open session at 10:31 p.m. No action was taken. XII. ADJOURNMENT The Council Meeting was adjourned by consensus at 10:32 p.m. The foregoing minutes of the June 10, 1999, Council meeting were approved by the City Council at its meeting of June 24, 1999. Dated: 6~a6~gy c ~CI~IY~'~` ATTEST: Authorized Representa ' e Mayor Bill Walton