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HomeMy WebLinkAboutCM062499CITY OF CENTRAL POINT City Council Meeting Minutes .tune 24, 1999 1. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor:. Bill Walton Council Members: Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham and Bill Stults. Garth Ellard was absent. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of June 10. 1999, City Council Minutes Bill Stults made a motion to approve the minutes as presented. David Gilmour seconded. ROLL CALL: Motion passed unanimously. VI. PUBLIC APPEARANCES Dave Shults, 102 Southgate Court, Central Point Mr. Shults submitted two petitions to be presented at a future Election for the City of Central Point. These petitions if approved would require City residents to vote on any new or increased City fees. Mr. Shults stated that he believes the citizens of Central Point should decide if fees should be increased or imposed. Mayor Walton closed the Public Appearances portion of the meeting. VII. BUSINESS A. Pubtic Hearing -Approved FY 1999/2000 Budget and Use of State Revenue Sharing Funds (Bennett) Mayor Walton opened the public hearing to take testimony on the Approved Fiscal Year 1999/2000 Budget and the use of State Revenue Sharing Funds. Mae McDowell. 635 Alder. Central Point Mrs. McDowell asked why the Budget Committee returned the Mayor/Council stipend. She explained the reasons that the previous City Council stipulated that Council positions would become volunteer as of January 1, 1999. She felt that they should continue to be on a volunteer basis. Mayor Walton closed the public hearing. City of Central Paint City Council Minutes June 24, 1999 Page 2 B. Resolution No. 852, A Resolution Adopting a Budget for the Fiscal Year Beginning July 1,1999, and Ending June 30, 2000, Making Appropriations and Levying Taxes (Bennett) City Administrator Jim Bennett presented the Council with a proposed budget amendment for the purchase and installation of a backup generator for City Hall. He stated that the Public Works Department has received an informal proposal from Day Electric in the amount of $24,625. He explained that the City currently has a backup generator that is not adequate for the current building. The proposed generator would supply electricity to City Hall and the Police Department so they can continue to provide services during an emergency. Mr. Bennett stated that the Council could increase the capital outlay for the Public Works Equipment Rental Fund by $25,000 to cover the cost of the generator and installation. Donna Higginbotham made a motion to amend the approved budget for the Public Works Equipment Rental Fund Capital Outlay from $390,000 to $415,000. Bob Gilkey seconded. ROLL CALL: Motion passed unanimously. David Gilmour Made a Motion to Approve Resolution 852, Adopting a Budget for Fiscal Year July 1,1999 to June 30, 2000, Making Appropriations and Levying Taxes..... Donna Higginbotham seconded. ROLL CALL: Motion passed unanimously. C. Resolution No. 853, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 1999/2000 Pursuant to ORS 221.770 (Bennett) Mr. Bennett explained that this resolution will allow the City to receive State Revenue Sharing Funds for the 1999/2000 Fiscal Year. Bill Stults made a motion to approve Resolution No. 853, Electing to Receive State Revenue Sharing Funds for Fiscal Year 1999/2200 Pursuant to ORS 221.770. David Gilmour seconded. ROLL CALL: Motion passed unanimously. D. Resolution No. 854, A Resolution Certifying the Provision ofCertain Municipal Services by the City of Central Point, Oregon (Bennett) Mr. Bennett explained that in order for Cities located within Counties with populations over 100,000 to receive State revenues from cigarette, gas, and liquor taxes, the State must be satisfied that the City provides certain municipal services. This resolution certifies that the City provides police protection, fire protection, street construction, maintenance and lighting, sanitary sewers, storm sewers, planning, zoning and subdivision control, and water utilities. Donna Higginbotham made a motion to approve Resolution No. 854, Certifying the Provision of Certain Municipal Services by the City of Central Point, Oregon. Bob Gilkey seconded. ROLL CALL: Motion passed unanimously. E. Resolution No. 855, A Resolution Adopting General Procedures for Fiscal Year 1999/2000 (Bennett) Mr. Bennett explained that the General Procedures for Fiscal Year 1999/2000 need to be modified to reflect the adopted budget. There was discussion on Section 2, Council Expenses. The Council would like to have the option of accepting or refusing the stipend. Mr. Gilmour stated that he would like to see this item incorporated into the City Charter stipulating that the citizens of Central Point would have to vote prior to changing the.Mayor or Council stipend. City of Centrrtl Point City Cuunril Minutes /uric 2-~, 1999 Page 3 David Gilmour moved that the Mayor and Council Member stipend be reinstated at the level that it was in 1990, that only Council Members who vote for the stipend will be eligible to receive the stipend, that individual Council Members or the Mayor may elect not to receive the stipend and may direct it to be spent on specific projects which are consistent with the values and goals of the Central Point Strategic Plan, and that a City Charter amendment be presented at the November 2, 1999 General Election stating that the stipend may only be changed by a vote of the citizenry. Bob Gilkey seconded. ROLL CALL: Motion passed unanimously. ROLL CALL: Motion passed unanimously. David Gilmour made a motion to adopt Resolution No. 855, Adopting General Procedures for Fiscal Year 1999/2000 with a change to Section 2, stipulating that the.. Mayor and Counci{ Members may efectto receive compensation.Donna Higginbotham seconded. ROLL CALL: Motion passed unanimously. F. Resolution No. 856, A Resolution Revising the City of Central Point Personnel Policies & Procedures, including Position Classification Pay Plan (Bennett) Mr. Bennett explained the proposed changes to the Personnel Policies & Procedures. He stated that the changes have been submitted to the Teamsters Union and no changes were.: recommended. Donna Higginbotham made a motion to approve Resolution 856, Revising the City of Central Point Personnel Policies 8~ Procedures, including Position Classification Pay Plan. Bob Gilkey seconded. ROLL CALL: Motion passed unanimously. G. Department Reports Public Works Director Lee Brennan reported that: • all work at Flanagan Park has been completed and the park is ready for a grand opening if the Council would like to have one. Council agreed that a grand opening was a good idea and would inform citizens about the park and its facilities. • the grading of alleys in the downtown and the parking lot at the Senior Center are in progress. Building Official Lois DeBenedetti reported that: • the Building Department has been very busy this month. 127 permits were issued between June 1 -June 24. She believes that June will be a record breaking month with over 160 permits issued. Planning Director Tom Humphrey reported that: • the next Downtown Revitalization meeting will be held on July 19, 1999, at 6:00 p.m. in the downstairs conference room. • the traffic analysis for the northwest area of the City should be completed in August. • the TOD report from RVCOG will be available on July 15th • there is a transportation impact analysis study being done for Naumes and Gordon Trucking involving East Pine Street and Table Rock Road. • USF Reddaway will be having a grand opening for their new facility on July 19th and has invited the Mayor, Council, and City Staff to join them for a BBQ. • the County and City Planning Commissions will begin having joint meetings to discuss the possibility of an Urban Growth Boundary amendment. • Jackson County Expo representatives have asked if the City of Central Point would like to have a Central Point Day at the Jackson County Fair this year. They are asking all the cities in the County to participate. Council concurred. • a City Hall Expansion Study meeting was held last week at which several options for the expansion of City Hall were presented. Finance Director Bill Brugger stated that the City has received an award from the City of Central Point City Council Minutes June 24, 1999 Page 4 Government Finance Officers Association for its 1998/99 Comprehensive Financial Report. He stated that only 15% of cities in Oregon received this award. VIII. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • SOREDI .will be having their annual banquet awards dinner on July 30, at The Riverhouse in Shady Cove and to contact Deanna Gregory by July 12 to make a reservation. • there will be a Chamber Mixer June 29'h at Stan Henderer's State Farm Office. • the organizers of the Central Point Cruise would like to hold the event this year on Saturday, September 11, 1999. They were very happy with the cruise last year. The Council agreed to hold the event on that date. • Administrative Secretary Deanna Gregory is now a member of the Oregon Association of Municipal Recorders and has been performing many of the duties of a City Recorder for the city. He requested that the Council appoint her as Deputy Recorder. Donna Higginbotham made a motion to appoint Deanna Gregory as Deputy Recorder for the City of Central Point. Bill Stults seconded. ROLL CALL: Motion passed unanimously. • there are currently two vacancies on the Central Point Planning Commission. He has received letters of interest from John LeGros, previously on the City Council, and Wayne Riggs, currently on the Budget Committee. Bill Stults made a motion to appoint John LeGros and Wayne Riggs to the Central Point Planning Commission. David Gilmour seconded. ROLL CALL: Motion passed unanimously. IX. COUNCIL REPORTS David Gilmour made a motion directing the City staff to prepare an ordinance for the consideration of the Council that would identify areas within the City core that could accommodate infill projects and that would exempt development of infill projects in these areas from systems development charges (SDCs). Donna Higginbotham seconded. ROLL CALL: Carol Fischer, no; Bob Gilkey, yes; David Gilmour, yes; Donna Higginbotham, yes; Bill Stults, yes. Motion passed. Council Member Carol Fischer updated the Council on the Community Response Team meeting that was held on June 22, 1999. The topic of discussion was the Growers Market and what can be done to encourage participation. X. MAYOR'S REPORT Mayor Bill Walton reported that: he attended a meeting with Mayor Berryman of Medford to discuss Urban Reserves, a proposed Mobile Home Parkin Medford, the Sports Park Complex proposal, traffic congestion on I-5 and Pine Street, and sidewalk construction using HUD grants. the Senior Center is in need of volunteer drivers for home delivery of meals to the home bound. the air quality on June 19 and 20 reached a level of 11 ppm. The Federal maximum level is 9ppm. He stated that, if this level is reached again within the next two years, the County could lose Federal grant money. City ot'Ceutrrtl Pnirtt City Council Minutes /une 24, 1999 Page S • for the Council study session in July he recommends review of the Strategic Plan and, time permitting, park development policy. City Administrator Jim Bennett explained that the next regular study session is scheduled to be on July 20. However he will be out of town that date. He suggested having the session on July 13, 1999. Council agreed. XI. ADJOURNMENT Donna Higginbotham moved to adjourn, Bill Stults seconded, all said "aye" and the Council Meeting was adjourned at 9:02 p.m. The foregoing minutes of the June 24, 1999, Council meeting were approved by the City Council at its meeting of July 8, 1999. Dated: ~f a 7/9c~ ayor Bill Walton ATTEST: ~f~ Authorized Represe ativ