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HomeMy WebLinkAboutCM070899CITY OF CENTRAL POINT City Council Meeting Minutes July 8, 1999 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. I1. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, Donna Higginbotham, and Bill Stults were present. David Gilmour was absent. City Administrator Jim Bennett; Public Works Director Lee Brennan; Police Chief Mike Sweeny; Building Official Lois De6enedetti; Planning Director Tom Humphrey; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITION Citizen of the Month Recognition for July. Mayor Walton recognized Public Works Director Lee Brennan for the hard work he has done. He has set high standards for himself and his staff and the development community. The result has been a significant improvement in the quality of Public Works projects constructed with in our community and the secure knowledge that the City's infrastructure is being built to last. Lee has been a major force in improvements of city parks and helping to development a regional park for the Central Point area that would provide much needed recreational facilities for our youth, schools, and community groups. Citizen of the Month Recognition for August. Mayor Walton recognized Planning Director Tom Humphrey for being a key figure in preparing the Downtown Revitalization Plan for Central Pomt. Working with local merchants, citizens and planning consultants, he has generated great enthusiasm and commitment throughout the city for this project. Tom has been very helpful in implementing the City's Strategic Plan. He works with several committees to enhance the quality of life for Central Point Citizens. VI. MINUTES A. Approval of June 24. 1999. City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. Bill Stults seconded. ROLL CALL: Motion passed unanimously. VII. PUBLIC APPEARANCES Mr. Engle asked the Council to consider waiving the requirement for the installation o sidewalks around his residence on 6th Street. It is the City's policy to require homeowners to enter into a Deferred Improvement Agreement (DIA) for the installation of sidewalks when City ~f Central Point Council Minutes July 8. 1999 Page 2 they apply for a building permit. Mr. Engle asked the Council to reconsider this requirement. He is not opposed to installing the side walks at a later time, but he has just purchased the property and plans to add improvements and it would be a hardship on him to install sidewalks and a driveway pad. After some discussion, the Council agreed to allow Mr. Engle enter into a DIA with the stipulation that he would be required to install the sidewalk and driveway apron when 348 North 6th Street is required to install a sidewalk or the DIA is superceded by a Local Improvement District. Mayor Walton closed the Public Appearances portion of the meeting. VIII. BUSINESS A. Review of Central Point City Hall Expansion Study (Bennett) City Administrator Jim Bennett presented the design alternatives for the expansion of City Hail. He explained the allocation of office space completed by the project architects according to department needs. Mr. Bennett also presented the estimated project cost of $5.5 million and the options for financing the expansion. A discussion followed regarding options for building, the construction schedule and providing more space for leasing. Dave Skelton of Skelton Straus Seibert 26 Hawthorne Street Medford OR Mr. Skelton addressed the issue of additional lease space and went over the next steps to be completed before building can begin. Planning Director Tom Humphrey suggested that the Council not make a decision at this time. He would like to present an option from the consultants preparing the Downtown Revitalization Plan which will be available on July 15, 1999. The Council decided that any decision would wait until the Downtown Revitalization Plan option is available. B. Planning Commission Report (Humphrey) Planning Director Tom Humphrey presented Central Point Planning Commission report for the regular meeting of July 6, 1999: Conditionally approved a tentative plan introduced by LaRue Development LLC to partition 4.52 acres of land into three commercial lots. The subject property is located on the southwest corner of LaRue Avenue and South Peninger Road in the C-4, Tourist and Office Professional zoning district.. The applicant anticipates that one of the three parcels will be sold and develop a new motel site. A traffic analysis performed as part of the Pilot Development will be revisited as site plans for the parcels are proposed. 2. Conditionally approved a site plan introduced by Michael and Betsy Mallet and a variance from front and side setbacks to add 1335 square feet to an existing single family dwelling at 484 Grand Avenue. The subject property is located in the R-1, Single Family Residential zoning district and involves remodeling and reconstructing an older home in an established neighborhood. Improvements will result in the addition of two off-street covered parking spaces one of which will be accessible from an alley. 3. Conditionally approved a final development plan for the Cedar Shadows Planned Unit Development (PUD) introduced by Dallas Page which includes subdividing 1.25 acres of land into 26 residential padlots, creating a common parking area and tot [~ I~ 0 City c f Central Point C~iuncil Minutes July 8, 1949 Page 3 lot and preserving existing cedar trees. The subject property is located in the vicinity of Freeman Road and Cedar Street in the R-3, Residential Multi-Family zoning district. The developer will enter into a Development Agreement with the City to ensure his successful acquisition of utility easements. 4. Conditionally approved a request by USF Reddaway to vary from the maximum fence height and material requirements of the municipal code in order to retain adequate on-site security for a new freight forwarding facility on Hamrick Road in the M-2 zoning district. 5. Received a presentation of the Bear Creek Water Quality Management Plan by DEQ Representative Brad Prior. 6. Under miscellaneous business, the Commission responded to a department inquiry as to whether a retail only auto parts business would constitute an other use not specified in the C-3 Downtown Business zoning district. The Commission determined that the use could fall into this category if it were oriented to retail sales only. The Commission agreed to hold a special joint meeting with the Jackson County Planning Commission on July 20, 1999, to consider an Urban Growth Boundary (UGB) amendment for approximately 33 acres of land in the vicinity of Peninger Road and East Pine Street. The action has been initiated by the Naumes Corporation and involves the City, Jackson County, and the Oregon Department of Transportation (ODOT). C. Department Reports (Department Heads) Public Works Director Lee Brennan reported that: • they have received some calls regarding water pressure in the older part of town. The department did some testing and the pressure is fine and older pipes may be causing the problem. • the Scenic Avenue overlay should be completed by September. • creating local improvement districts may be an option for helping with sidewalk installations. Building Director Lois DeBenedetti reported that: they have contracted with CRW for a computer program that will be able to interface with all the departments in City Hall. They will provide a quality program for issuing and tracking building permits. This program could be used for planning, public works, code enforcement and business licenses in the future. Sue Meyers has been reclassified to a Secretary II for the Building Department. Sue has been working with both the Public Works Department and the Building Department since July 1998. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • the study session for July is scheduled for July 13th at 7:00 p.m. The topic of discussion will be the Strategic Plan. • the Medford Water Commission will be giving an annual tour of the facilities in August. • Jackson County Juvenile Department Director Alan Young is offering a tour of the current juvenile facility. • he will present a draft of the Council Rules, Code of Ethics and Conflicts of Interest at the next Council meeting. City of Central Point Council Minutes July 8, 1999 Page 4 he would suggest that the motion made on June 24th to amend the City Charter and present it to the voters in November 1999 be amended. Other items in the City Charter may also need to be amended. A Council Committee could then be appointed to review the City Charter and make recommendations to the Council for approval. Council Members Ellard, Higginbotham and Gilkey agreed to serve on the Committee with Mayor Walton as an alternate. Donna Higginbotham made a motion to amend the Motion of June 24th, 1999, submitting an amendment to the City Charter regarding Council Stipends to the public at a special election in November, 1999. The amended motion establishes a Council Committee to review the City Charter and submit all recommended changes to the public for voter approval in May, 2000. Bob Gilkey seconded. ROLL CALL: Motion passed unanimously. X. COUNCIL REPORTS Bill Stults reported that the Medford Water Commission has sent letters to various cities regarding the status of Municipal and Industrial water in Lost Creek Reservoir. They are wanting to reallocate all 20,000 acre feet of M&I water to Lost Creek Reservoir, as originally provided for in House Bill 566. They are asking each City to review the letter and take whatever action necessary to join with them in this request. Donna Higginbotham updated the Council on the ACCESS food drive for seniors. They will still be able to provide meals for the elderly. XI. MAYOR'S REPORT Mayor Walton updated the Council on the ideas that he would like to see discussed at the Study Session on the Strategic Plan and he reported on his weekly meeting with the Mayor of Medford. XII. ADJOURNMENT Garth Ellard moved to adjourn, Bob Gilkey seconded, all said "aye" and the Council Meeting was adjourned at 9:40 p.m. The foregoing minutes of the July 8, 1999, Council meeting were approved by the City Council at its meetino of Julv 22. 1999. Dated: ~f a~~99 ATTES ' Authorized Represen tive t ~l Mayor Bill Walton ~, l.i