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HomeMy WebLinkAboutCM072299CITY OF CENTRAL POINT City Council Meeting Minutes July 22, 1999 REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham, and Bill Stults were all present. City Administrator Jim Bennett; City Attorney Dougg Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. ~proval of July 8, 1999. City Council Minutes Garth Ellard made a motion to approve the minutes as presented. Bob Gilkey seconded. ROLL CALL: all said Aye. David Gilmour abstained. Motion passed. VI. PUBLIC APPEARANCES Barbara Brown, 841 E. Pine Street. Central Point Perk. Mrs. Brown explained that prior to purchasing the Central Point Perk she approached the Planning Department about installing adrive-up window. She said that she was led to believe there would not be a problem with this. She added that over a two month period she contacted the City several times about what was expected of her in order to complete the drive up window and was always told that someone would call her back. She was eventually told that she would need a Site Plan Review application to be decided by the Planning Commission. On July 20,1999, the application was presented to the Planning Commission and the Public Works Department recommended conditions of approval which Mrs. Brown feels the owner of the property should be responsible for. She stated that the City did not explain to herthe full extentofwhatwould berequired. The Planning Commission continued its reviewofthe application to the meeting of August 3, 1999. Planning DirectorTom Humphreyexplained that the Planning Commission continued this item to allow the City to work out the conditions and return with more information. He explained that June was a very busy month for all the departments and they were not able to discuss all of the conditions with Mrs. Brown prior to the meeting. CityAdministratorJimgennett explained that the Council cannot review this issue until the Planning Commission has made a ruling. He suggested that Mrs. Brown work with the Planning and Public Works Departments and attend the next Planning Commission meeting. If the situation is not resolved at the Planning Commission meeting on August 3rd, she could return to the City Council with her concerns. City ofCen6a/Yoint Council Minuses July 22, 1999 Pie 2 Milton Beall, 1793 Lampman Road, Gold Hill, Business Owner Mr. Beall explained that he has an agreement with Hummelt Development regarding the vacation of a portion of Ninth Street. The agreement would provide him with parking when the Rite Aid Drug Store was constructed. He is concerned whether the agreement is still valid. CityAttorneyDoug Engle stated that, if the Rite Aid project is built, the agreement would still be valid. If the Rite Aid development does not happen, the agreement would most likely be void. He stated that Mr. Beall should contact Hummelt Development for more information. Mayor Walton closed the Public Appearances portion of the meeting. VII. BUSINESS A. Ordinance No. 1805, Amending Ordinance No.1801, An Ordinance Vacating a Certain Portion of Ninth Street and Alleys Between Eighth and Ninth Streets and Ninth and Tenth Streets and Declaring an Emergency (Bennett) City Administrator Jim Bennett explained that on April 8, 1999, the City Council adopted Ordinance No.1801, vacating a portion of Ninth Street between E. Pine and Manzanita St. and the alleys between Eight St. and Ninth St. and between Ninth St. and Tenth St. The purpose of the vacation was to facilitate the development of a Rite Aid Drug Store in the area bounded by Ninth, Tenth, E. Pine, and Manzanita Streets. Due to unforseen circumstances, this project may not be completed and the vacation of these rights-of-way would not be necessary. The proposed Ordinance would amend Ordinance 1801 by tying the effective date of the vacation to the issuance of a building permit for the Rite Aid development and voids the ordinance if no building permit is issued by the expiration date for the Site Plan Review approval on May 4, 2000. There was discussion of making this portion of Ninth Street aone-way street North and the option to vacate the street if another company should approach the City with a commercial proposal for the site. Garth Ellard made a motion to approve Ordinance No. 1805, Amending Ordinance No.1801, Vacating a Certain Portion of Ninth Street and Alleys Between Eighth and Ninth Streets and Ninth and Tenth Streets and Declaring an Emergency. Carol Fischer seconded. Roll Call: Motion passed unanimously. B. Petition to Reallocate Water from Elk Creek to Lost Creek Reservoir (Bennett) The Medford Water Commission has asked the City to support a petition to the U.S. Army Corps of Engineers requesting thatthe Municipal and Industrial (M&I) allocation ofwaterfor the Elk Creek Reservoir be reallocated to Lost Creek Reservoir. It is unlikelythat Elk Creek Reservoirwill ever be completed and the water should be reallocated. This would provide additional surplus water should Central Point or other cities in the Rogue Valley see the need purchase additional water for periods of high demand. David Gilmour made a motion to direct the Mayor to sign a petition requesting that the Municipal and Industrial allocation of water for the Elk Creek Reservoir be reallocated to the Lost Creek Reservoir. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. City o/'Ccn6a/ Point Council Minutes Ju/y 22, /999 Page 3 C. City Council Rules, Code of Ethics and Conflicts of Interest (Bennett) Mr. Bennett explained that at a previous meeting the City Council discussed the issue of establishing rules for the City Council and a Code of Ethics. Staff has prepared drafts of these documents for the Council's review and consideration. There was discussion regarding a few changes in wording and the reasons the Council might adopt the Council Rules and Code of Ethics. Mr. Bennettwill return to the Council with the suggested changes and appropriate resolutions. D. Planning Commission Report (Humphrey) -Planning DirectorTomHumphrey presented the Central Point Planning Commission report for the regular meeting of July 20, 1999: 1. Continued a joint public hearing of the Central Point and Jackson County Planning Commissions to consideran amendment to Central Point's Urban Growth Boundary (UGB) by adding 32.99 acres and establishing commercial and open space comprehensive plan map designations. The subject property is located on the east and west sides of Peninger Road and north of East Pine Street. A subsequent meeting will be scheduled upon the receipt of additional information bythe applicants and pending written response from state agencies. 2. Continued a public hearing to consider a site plan introduced by Barbara and Stephen Brown to modify an existing business at 841 E. Pine Street for a drive up window. The subject property is located in the C-4 Tourist and Office Professional zoning district. The applicant's circulation proposal conflicts with the City's earlier approval of the site plan for Rite Aid. 3. Conditionally approved a request by Victor Kosmatka to varyfrom the City's standard off-street covered parking requirements. The subject property is located on the north side of East Cherry Street,140 feet east of North Tenth Street mthe R-3, Residential Multi-Family zoning district. The Council discussed the variance from the off-street covered parking requirements and decided that they would like to review this decision at the next Council meeting on August 12, 1999. . Garth Ellard made a motion to approve items 1 and 2 of the Planning Commission Report for July 20,1999, and review item 3 at the City Council meeting on August 12, 1999. David Gilmour seconded. Roll Call: Motion passed unanimously. E. Department Reports (Department Directors) Public Works Director Lee Brennan reported that: • the Public Works crew have been working on striping city streets. They have been concentrating on crosswalks and stop lines using a heat tape which lasts longer than paint. • LTM will try to complete the sidewalks on Hopkins Road prior to the start of the school year. Mr. Brennan will write a letter to the school district to explain the delay and let them know of the project completion date. • the Police Department has donated its three-wheeled vehicles to speed the process of reading water meters. Cily of Cen[ra/ Point Council Minutes fu/y 22, 1999 Page 4 a design for the box culvert on Scenic Avenue has been chosen and presented to Jackson Countyforapproval. Some property may need to be purchased in order to straighten out the curve at the box culvert. Police Chief Mike Sweeny reported that: • six Reserve Police Officers graduated from the Police Reserve Academy on July 10, 1999. These officers will be operating the radar reader board and patrolling the parks and bike paths as part of their duties. • the Department has received a grant to pay for half of the ballistic vests scheduled for replacement in this fiscal year. They plan to apply for the grant again next year to replace the others. • the computer conversion for the Police Department has been completed. The Department now has a-mail capability and Internet access. ~• on July 7,1999, the vehicle impoundment program went into effect. The department is now able to tow and impound vehicles for DUII and for driving while uninsured, unlicensed or suspended. As of July 22,1999, there have been 21 vehicles towed. Finance Director Bill Brugger reported that: • the first run of the final 1998/99 Financial Report is complete. • the Department is presently running on a Y2K compliant computer program. At this time they are running parallel to the old system checking for mistakes and any changes that might need to be made. • ten of the twenty-one vehicles towed have come in and payed off fines or provided proof of insurance. Planning Director Tom Humphrey reported that: • the Downtown Revitalization Meeting on July 19,1999, was a great success. There were over 50 people in attendance. The three hour meeting discussed the options available for downtown improvements. • a federal grant has been applied for to help fund improvements to the downtown. VIII. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that he was appointed to serve on the Oregon City/County Managers Association Board of Directors at their summer meeting in Bend. At the meeting, ways to increase citizen involvement in Citygovernmentwere also discussed. He will be working with the Departments to incorporate some of these ideas. IX. COUNCIL REPORTS Council Member Bill Stults reported that August 18th there will be a tour of the Water Treatment Facility. He stated that this is a great opportunityfor the Council members to see how the facility operates. Council Member Carol Fischer reported on the USF Reddawaygrand opening. She stated that they had a great turn out. Both Mayor Walton and former Mayor McGrath were present at the ribbon cutting ceremony. She also encouraged all the Council Members to participate in the Growers Market. City of Central Point Counci/Minutes Ju/y 22, 19.99 Pie 5 X. MAYOR'S REPORT Mayor Walton stated that the Greenway Committee has asked for a letter of recommendation from the City of Central Point to encourage the completion of the Bear Creek Greenway. He will be attending the Mayors Conference in Burns on July 29, 1999; then he and Council Member Gilmour will be out of the country between August 1S` and August 20th. XI. ADJOURNMENT Garth Ellard moved to adjourn, Bob Gilkey seconded, all said "aye" and the Council Meeting was adjourned at 9:50 p.m. The foregoing minutes of the July 22,1999, Council meeting were approved by the City Council at its meeting of August 12, 1999. . ~ ~~ Dated: q -( 3 ~ I Mayor Bill Walton ATTE Deputy Recorder n G