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HomeMy WebLinkAboutCM090999CITY OF CENTRAL POINT City Council Meeting Minutes September 9, 1999 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. If. ROLL CALL: Mayor: Bili Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, and Bill Stults. Donna Higginbotham was not present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITION Mayor Walton presented Emily Brewsterof Central Pointwith the Citizen of the Month Award for September 1999. Emily took third place in a national contest for an essay titled "No Drugs For My Friends and Me". Emily is a student at Grace Christian School. VI. MINUTES A. Approval of August 26, 1999, City Council Minutes Bill Stults made a motion to approve the minutes as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. VII. PUBLIC APPEARANCES There were no Public Appearances. VIII. BUSINESS A. Appointment to Park Commission (Bennett) Mayor Walton and Councilman Gilmour interviewed Nancy Hanson of 20 Kathryn Court regarding the vacancy on the Park Commission. Mrs: Hanson has extensive experience in parks and recreation and indicated that she would like to be considered forthe appointment. David Gilmour made a motion to appoint Nancy Hanson to the Central Point Park Commission. Bob Gilkey seconded. Roll Call: Motion passed unanimously. B. Agreement of Lease of Public Right-of-Way (Bennett) Mr. Bennett explained that Mr. Richard Halley, 463 North Sixth Street, Central Point, has submitted a Building Permit Application to construct a 42"high fence along his property on Sixth Street. A~section of this fence would encroach into the public right-of-way requiring the applicant and the City to enter into aright-of-way lease agreement. City staff. reviewed the application and have no objection to the placement of the fence within the right-of-way subject to the conditions set forth in the lease agreement. City of Central Point City Council Minutes September 9, 1999 Page 2 Garth Ellard made a motion to approve the Lease Agreement of Public Right-of-Way at463 North Sixth Street, Central Point, Oregon. Bob Gilkey seconded. Roll Call: Motion passed unanimously. C. Award of Bid for Overlay Project No. 5 (Brennan) Public Works Director Lee Brennan explained that this project includes overlay and street rehabilitation on: Bush Street; South 4th Street; Hemlock Avenue; Hemlock Court; Rose Valley Drive; Rose Valley Court; Prairie Court; Renee Circle; and Sandra Lane. After advertising for the project, the City received one bid in the amount of $188,815 from LTM which is under the engineering estimate. He recommended that the Council award the bid to LTM. Bill Stults made a motion to award the bid for Overlay Project No. 5 to LTM in the amount of $188,815. Garth Ellard seconded. Roll Call: Motion passed unanimously. D. Proclamation of Constitution Week (Bennett) Mr. Bennett explained that September 17th through 23rd marks the celebration of the 212th anniversary of the signing ofthe United States Constitution. The Crater Lake Chapterof the Daughters of the American Revolution has requested that the Mayor proclaim September 17-23 as Constitution Week in the City of Central Point. Garth Ellard made a motion authorizing the Mayor to proclaim September 17 - 23, 1999, as Constitution Week in the City of Central Point. David Gilmour seconded. Roll Call: Motion passed unanimously. E. Planning Commission Report Planning DirectorTom Humphreypresented the Central Point Planning Commission Report for the regular meeting on September 7, 1999: 1. Conditionally approved a tentative plan introduced by C.A. Galpin to partition a 7.94 acre parcel into two parcels. The subject property is located east of the intersection of Freeman Road and Oak Street in the C-4 Tourist and Office Professional zoning district. This is a further partition of the Mountain View Plaza property. The Planning Commission added a condition requiring that the road right-of-way dedication for Freeman Road be shown on the final plat. 2. Continued a public hearing to consider a site plan for Dr. Curtis Tyerman to construct a 2250 square foot dental office building at 348 Oak Street. The subject property islocated inthe C-2 Commercial Professional zoning district. The item was continued to resolve issues associated with noticing, parking, and infrastructure requirements. 3. Approved the Final Development Plan for Packwood Terrace Estates, a Planned Unit Development introduced by Packwood Terrace Estates, LLC which includes subdividing 4.4 acres into 45 residential pad lots. The subject property is located south of Beebe Lane 125 feet east of Hamrick Road in the R-2, Two family residential zoning district. The Commission determined that the final plan contained the information required in the preliminary plan provided that a soils report is prepared, improvement plans are revised as edited, and electric rates are provided to the Public Works Department for decorative street lighting. The Commission authorized the construction of one model home prior to the recording of a final plat. The Commission decided to conduct a second meeting on September 21st in order to consider site plans for the Tyerman dental office and for the expansion of the EI Albanil Mexican Restaurant. Commissioners also expressed interest in having a Planning Commissioner training workshop after the first of the year. City of Central Point City Council Minutes September 9, 1999 Page 3 Garth Ellard made a motion to approve the Planning Commission Report for the regular meeting of September 7, 1999. Carol Fischer seconded. Roll Call: Motion passed unanimously. F. Department Reports Planning Director Tom Humphrey reported that: • a grant application was submitted to assist property owners in making facade improvements for the improvement of downtown businesses. • the Northwest Traffic Study should be completed in October. • the Transportation System Plan being prepared by RVCOG should be complete and submitted to the Council for review m December. • a preliminary proposal for the TOD study should be available in late September. • the Central Point Growers Market is concluding the last week of September. They will be open at the Central Point Cruise to encourage participation for next year. Public Works Director Lee Brennan reported that: Hopkins Road construction should be complete in approximatelythree to fourweeks. the City has received a small grant to help with the traffic problem at the intersection of Hazel, 2nd and 3rd Streets. This grant provides for a traffic engineer to study the problem and submit a proposal for improvement of the intersection. the Public Works Department will be holding an auction to dispose of old equipment that the City no longer uses. Building Official Lois De6enedetti presented the 1998-99 end ofyearBuilding Department Report. Police Chief Mike Sweeney reported that: • the Department is waiting for several grant approvals. These grants would help to purchase additional department equipment and provide overtime pay for extra patrols to enforce seatbelt and DUII laws. • the Police Department has several bikes that they would like to sell at the auction. • they have advertised to fill an Office Specialist position in the Police Department. • the department will be leasing two new vehicles this year, instead of purchasing a new vehicle. This will save on vehicle maintenance IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reminded the Council of the Study Session for September 21, 1999. This session will need to be at 5:30 due to the second Planning Commission meeting. Topics of discussion will be water rates for mobile home parks and reallocation of the City Hall office space. X. COUNCIL REPORTS Council Member Bill Stults stated that the Medford Water Commission will be providing a more detailed tour of its water treatment facilities. Council Member David Gilmour reported that the Jackson County Health Departmentwill be leasing office space in Central Point on Pine Street to provide services for On-Track, ACCESS, Kidstart, Community Works, Parent Education, WIC services, CCS and the Juvenile Department. Council Member Bob Gilkey made a motion to recommend to the Park Commission the renaming of "Long and Skinny Park" on Brandon Street in memory of Jason Menteer. Garth Ellard seconded. Roll Call: Motion passed unanimously. City of Central Point City Council Minutes September 9, 1999 Page 4 XI. MAYOR'S REPORT Mayor Walton reported that: • BCVSA will consider an ordinance to approve a lower rate for sewer services to planned unit developments that maintain their own sewer lines. • the committee that was chosen to interview for the County Administrator position has narrowed the selection to two applicants. Adecision should be made in the next few days. • there will be a celebrity walk on October 23rd in the Rogue Valley Mall to increase awareness of Breast Cancer. • the LDS Church would like provide volunteers for a community project assisting the caretakers of the Central Point Cemeteryon Hamrick Road to make improvements to the appearance of the cemetery. • he is interested in providing additional post office drop boxes throughout the City. He has discussed installation of additional boxes with the Central Point Post Office and hopes to have more information at a later time. XII. ADJOURNMENT Garth Ellard moved to adjourn, David Gilmour seconded, all said "aye" and the Council Meeting was adjourned at 8:45 p.m. The foregoing minutes of the September 9, 1999, Council meeting were approved by the City Council at its meeting of September 23, 1999. Dated: /a~/~ r ~~ Mayor Bill Wa ton L,~ ATTEST: Authorized Represe f e i