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HomeMy WebLinkAboutCM101499CITY OF CENTRAL POINT City Council Meeting Minutes October 14, 1999 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham, and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval ofi Seetember 23. 1999. City Council Minutes Mayor Walton asked that corrections be made to page 2, paragraph 3, the second sentence which should read: The TSP is scheduled for completion in December, and Mayor Walton instructed Dan Moore, RVCOG, to present to the Central Point City Council a single plan. The TOD and TSP are both under the umbrella of RVCOG, therefore a single comprehensive plan is requested. David Gilmour made a motion to approve the minutes as corrected. Garth Ellard seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES There were no Public Appearances. VII. BUSINESS A. Declaration of Surplus Properly (Bennett) City Administrator Jim Bennett presented a list of surplus property and asked the Council to approve the disposal of the property by auction. The proposed auction would be held on October 16, 1999, in the Public Works Maintenance yard at 10:00 a.m. Garth Ellard made a motion to approve the disposal of these items at auction. Carol Fischer seconded. Roll Call: Motion passed unanimously. B. Internet and E-mail Use Policy (Bennett) City Administrator Jim Bennett explained that with the addition of Internet and a-mail capability to City operations, it is necessary to develop a policy that governs the responsible and acceptable use of these resources. David Gilmour made a motion to approve the Internet and E-mail use Policy for City of Central Point Personnel. Carol Fischer seconded. Roll Call: Motion passed unanimously. C. Liquor License Application for 7-Eleven Store (Bennett) Mr. Bennett explained that the 7-Eleven Store located at 345 S Front Street has been purchased by Derek and Michele Winchell. Due to the change in ownership, a new package store liquor license must be applied for and approved by the City Council. Garth Ellard made a motion to approve the Liquor License Application for the 7- Eleven Store Located at 345 S. Front Street. Bill Stults seconded. Roll Call: Motion passed unanimously. D. Planning Commission Report (Humphrey) Planning Director Tom Humphrey presented the Central Point Planning Commission Report for the regular meeting on October 5, 1999: Continued a public hearing to consider a site plan introduced by Tom and John Hamlin to add approximately 840 square feet to an existing restaurant building at 507 Front Street. The subject property is located in the C-5 Thoroughfare Commercial zoning district and was continued at the request of the applicants who wish to meet with City staff and consider the extent to which they will participate in the construction of public improvements. Tentatively approved a commercial subdivision application introduced by Naumes, Inc., to create 16 new tax lots from a 21.6 acre parcel of land on the northwest corner of East Pine Street and Hamrick Road. The subject property is located in the C-4 Tourist and Office Professional zoning district. Approval was conditioned upon the applicant making a variety of improvements including, but not limited to: the extension of water, sewer, and storm drain infrastructure to the site; the installation of a new traffic signal; construction of a privacy wall, and preparation of a hydro geologic analysis. Mr. Humphrey stated that this item has been appealed to the City Council and will be scheduled on November 18, 1999, for Council Review. Conditionally approved a site plan introduced by Valley of the Rogue Bank to construct two new commercial buildings totaling 18,215 square feet on the south side of East Pine Street. The subject property is located in the C-4 Tourist and Office Professional zoning district. Approval was conditioned upon the applicant extending infrastructure to the site; participating in a fair share of cost of a new traffic signal and coordinating with adjoining properties in the creation of an internal circulation plan that would minimize the number of access points on to East Pine Street. Approved a request by_the Central Point Public Works Department to modify a previously approved variance and site plan by adding a second story to a utility building. The subject property is located in .the R-1-6 Residential Single-Family zoning district. The applicant will abide by the conditions assigned to the previous approval and will also improve a driveway apron that will be used to access the new structure. E. Department Reports (Department Heads) Police Chief Mike Sweeny reported that: the school resource officer program is working to benefit the community in several ways. The officer was able to break up a number of confrontations, and has referred 8 teenagers to the Jackson County Juvenile Facility since school began. The officer is providing reinforcement for those students intimidated by violence at school and who were not attending on a regular basis. [1 C~ during the month of September the department received two citizen complaints regarding officer behavior. One officer was exonerated and the other was reprimanded. There was a discussion regarding the school zone on South Pacific Highway at the High School. The Police Department will be enforcing the school zone speed limit along that portion of the highway. Planning Director Tom Humphrey reported that: • the traffic analysis being done by JRH Consultants should be completed on October 15, 1999. • there will be a grand opening for SODA on Friday October 22, 1999, at 604 South 2nd Street. • the Chamber of Commerce and the City will be scheduling more ribbon-cutting ceremonies for new businesses opening in Central Point to make them welcoming events for new businesses in the City. • the Citizens Advisory Committee will be meeting on October 19th at 7:00. This meeting will be held in the Downstairs Conference Room. • there will be a Downtown Revitalization meeting on Monday October 25th, at 12:00 p.m. • there will be a meeting the week of October 25th to discuss strategies for the .Growers Market for the coming year. Finance Director Bill Brugger reported that: new water statements have been sent to Central Point residents using the new utility billing program for the first time. the department is looking into a new computer program for business licenses. They are looking at CRW, the same company that is providing a permit program for the Building Department. Building Official Lois DeBenedetti reported that: the new permit program purchased from CRW is up and running. She explained the challenges involved in this conversion. the Building Department will soon be adding a Frequently Asked Questions (FAQ) section to -the web page. They are working on questions that are often asked by residential property owners who are interested in improving their homes. VIII. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • there will be an RVACT and MPO meeting at the Smullin Center on October 25th at 7:00 p.m. • the League of Oregon Cities will be holding a poster and essay contest for Oregon students. • the Park Commission has recommended that'Long and Skinny' Park be renamed in memory of Jason Menteer. • the Army Corps of Engineers will be looking into the request to reallocate water from the Elk Creek Reservoir to Lost Creek Reservoir. • the Study Session on October 19, will be at 7:00 p.m. and the discussion will be the purchase of water from Lost Creek Reservoir. • due to holidays in November the Council Meetings will be held on November 4th and 18th. IX. SPECIAL RECOGNITION Mayor Walton presented Linda Hagemann with a Special Recognition Award for her outstanding efforts as the Chairperson for the Fourth of July Committee. Mrs. Hagemann has worked on the committee for the last three years to bring the City a Fourth of July Celebration to remember. Each year has been better than the previous and the citizens of Central Point are all very thankful that she has donated her time and efforts for our City. X. COUNCIL REPORTS Council Member Bill Stults reported that he attended the Conference for a Tobacco Free Southern Oregon held in Bandon in September. He stated that the Conference was very informative regarding youth and smoking. He also asked about the time frame for updating the FEMA maps for Central Point. The City Administrator will make a request to FEMA to accelerate this process. Council Member David Gilmour updated the Council on the School District #6 Bond Measure for November, 2000. He suggested adding a survey regarding the measure into the water bills. Council Member Carol Fischer_reported that there will be a Community Open House on April 6, 2000, at the Jackson County Expo. She also reported on the activity at Station 7:8. She presented a handout of times that she has visited the Station and the amount of activity during those times. Mrs. Fischer is concerned that the Station is not being used to its full potential after several assurances from Hope Christian Church that it would be. She would like City Attorney Doug Engle to review the lease to determine if the facility is still being used as a viable youth center. The Council agreed that something should be done about the amount of time the Station is open and available to all youth of Central Point. There was discussion of options available and decided that this should be discussed at a Study Session. The City Administrator and the City Attorney will review the lease and return to the Council with a recommendation. X. MAYOR'S REPORT Mayor Walton presented a transportation maze and explained the allocation of gas tax and grant monies to Cities and Counties for transportation improvements. The Mayor updated the Council on meetings and open house events that he attended throughout the County. XI. ADJOURNMENT Garth Ellard moved to adjourn, Donna Higginbotham seconded, all said "aye" and the Council Meeting was adjourned at 9:05 p.m. The foregoing minutes of the Octoberl4, 1999, Council meeting were approved by the City Council at its meeting of October 28, 1999. Dated: ~ b _~ q ATTEST: Deputy Recorder ~. ~..~.,~ Mayor Bill Walton n C