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HomeMy WebLinkAboutCM012700CITY OF CENTRAL POINT City Council Meeting Minutes January 27, 2000 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 6:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham, and Bills Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of January 13 2000 City Council Minutes Garth Ellard made a motion to approve the minutes as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES There were no Public Appearances. VII. BUSINESS A. Ordinance No. 1806, An Ordinance Adding two new Chapters to the Central Point Municipal Code Relating to Tobacco Retail Licenses and Smoking Restrictions -Second Reading City Attorney Doug Engle stated that the proposed Ordinance was passed to second reading at the regular Council Meeting on January 13, 2000. This Ordinance adds two new chapters to the Central Point Municipal Code relating to Tobacco Retail License and Smoking Restrictions. The Ordinance has been modified as directed by the City Council at the January 13, 2000, Council meeting to clarify the effective dates for each chapter of the ordinance and to remove a provision allowing actors to smoke during live performances in theaters. The Council has closed further public testimony on the ordinance. If adopted, the Smoking Restrictions chapter of the ordinance will become effective thirty days following its adoption and the Tobacco Retail License chapter will become effective on July 1, 2000. Bill Stults made a motion to approve Ordinance No. 1806, An Ordinance Adding two new Chapters to the Central Point Municipal Code Relating to Tobacco Retail Licenses and Smoking Restrictions. Bob Gilkey seconded. Roll Call: Garth Ellard, yes; Carol Fischer, no; Bob Gilkey, yes; David Gilmour, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion passed. City ofCentral Point City Council Minutes January27,1000 Page 2 B. Resolution No. 864, A Resolution Supporting the Use of a Regional Problem Solving Grant to Perform Regional Planning in Jackson County Representatives from the City of Central Point Have been participating with amulti- jurisdictional committee to define the process for establishing an urban reserve area for each of the member cities within Jackson County. The proposed resolution expresses the City's support of an application by Rogue Valley Council of Government for a Regional Problem Solving Grant to facilitate regional planning among jurisdictions in Jackson County. Garth Ellard made a motion to approve Resolution No. 864, A Resolution Supporting the Use of a Regional Problem Solving Grant to Perform Regional Planning in Jackson County. David Gilmour seconded. Roll Call: Motion passed unanimously. C. Proposal by School District #6 and Hope Christian Church to Use Station 7:8 for Remedial Instruction for Middle School Students City Administrator Jim Behrietf stated that, in order to provide a more flexible learning environment for at-risk middle school students arid to better utilize Station 7:8, Hope Christian Church and School District #6 would like to propose using Station 7:8 to provide remedial instruction for middle school students from Scenic and Hanby Middle Schools. If the City Council determines that the proposed use of the facility is both desirable and feasible, an addendum to the present lease agreement with Hope Christian Church will be prepared setting forth terms and conditions for the use of the facility. The Building Department and Fire District #3 have reviewed the proposal to determine that the following conditions must be followed: 1. It is agreed that the maximum occupant load for the educational facility shall be 25 students, based on the proposal submitted by School District #6. 2. There shall be no classrooms located on the second floor, and the occupant load upstairs shall not exceed 50. Recreation activities and lunch are allowed on the second floor. 3. Head protection will be provided on the interior stairwell where clearance is less than 6'8". 4. No storage will be permitted under the exterior exit stairway. The change in use will require no structural modifications to the existing building. The Council agreed this would be an excellent use of the Station. Mr. Bennett explained that staff will return to the Council with an addemdum to the current lease with Hope Christian Church. D. Proposal for Central Point Branch of Jackson County Library (Bennett) Administrator Bennett explained that the Jackson County Library has been looking for a new site to relocate the Central Point Library. The current building is too small and Jackson County leases that building. Jackson County Library Director Ronnie Budge explained that if the proposed bond measure passes in May, the County would like to locate the new library on the vacant lot next to City Hall. She explained that this is an ideal spot to locate the library keeping it close to downtown and pedestrian traffic. This would be a one story building with the option of a second story for future City offices. The Library would like to promote the Bond Measure to the citizens of Central Point with a location for the future library already designated. The Council decided to hold a Study Session on this subject February '15, 2000, in the Council Chambers at 7:00. City ofCentral Point City Council Minutes fanuary27, 2000 Page 3 E. Request to Designate Southern Portion of E. Pine Street between 1st and 2nd Streets as No-Parking Zone (Bennett) Administrator Bennett explained that Ray's Food Place has recently brought to the attention of the Public Works Department the problems associated with vehicles parking along the southern side of E. Pine Street, between 1 st and 2nd Streets. Often there are large trucks or cars for sale that create a hazardous situation for both drivers and pedestrians. They have requested that the City designate this area as "no parking." The removal of parked vehicles will increase sight distances and will make crossing or turning movements from these intersections safer for pedestrians and drivers. Garth Ellard made a motion to designate the southern side of E. Pine Street between 1st and 2nd Streets as a "no parking" area. Donna Higginbotham seconded. Roll Call: Garth Ellard, yes; Carol Fischer, no; Bob Gilkey, yes; David Gilmour, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. F. Request to Declare 1968 Galion 1188 Motor Grader as Surplus Property (Brennan) Public Works Director Lee Brennan explained that the City's 1968 Galion 1186 Motor Grader has proven to cost more in repairs and maintenance than the benefit the City is receiving from using it. Designating the motor grader as surplus equipment will allow the City to place it in the State surplus auction, along with other items that did not sell at the City auction. David Gilmour made a motion to declare the 1968 Galion 1188 Motor Grader as surplus property. Bill Stults seconded. Roll Call: Motion passed unanimously. G. BCVSA Annual Report (Chuck Root) Chuck Root ,manager of Bear Creek Valley Sanitary Authority, presented a report on BCVSA's activities in the City during the past year and issues for the current year. He believes that BCVSA is meeting or exceeding all goals relating to sanitary sewer service for Central Point residents. H. Presentation on Regional Transportation Plan (RVCOG) Michelle Fuller, RVCOG, presented the Council with an update on the 2000 Regional Transportation Plan. She reviewed the amendments to the population and employment element, land use element, and project list. I. Department Reports Public Works Director Lee Brennan reported that: • the Grant Road water line project is near completion, but progressing more slowly due to the weather. • the flashing red signal light for Albertson's on Freeman Road will be changed to a fully automatic signal soon after the initial opening of Albertson's. • the department will begin work on the Comet Avenue storm drain project in the next couple of months. • the Department will be working with the City of Medford and the City of Ashland in order to provide similar street standards. Planning Director Tom Humphrey reported that: • the grand opening of Albertson's on Wednesday, January 26th, was a big success. Albertson's would like to thank the Council Members for their support. City ofCentralPoint City Counci/Minutes January27, 2000 Page 4 the grand opening of Valley of the Rogue Bank will be on Monday, January 31st, at 8:30 a.m. the Planning Department will be presenting the Council with amendments to some of the City's land use ordinances. Due to a new State requirement, all property owners within the City must be notified in writing of any proposed land use changes. Notices will be mailed out with the water bills in February to comply with this new law. the Planning Department and RVCOG are working together to present to the Council a street plan for the City that integrates the TOD, TSP and RTP. Police Chief Mike Sweeny reported that: • the Department has received a second C.O.P.S. Grant and has hired a second full- time officer, Shawn Vollrath. • the Department is in the process of backfilling two reserve positions. • 'the Department has initiated a Central Point D.A.R.E. program with Officer Brown. • the Department now has its own web page at www.cp-pd.com • the vehicle impound program has been in effect for six months and has impounded 139 vehicles, with 97 of those being reclaimed. • the crime rate in Central Point is down 10% over last year. Youth and gang crimes are down approximately 15%. • the State of Oregon does not have an ordinance regarding the use of compression air brakes. The City would need to establish this type of ordinance to regulate the use of compression air brakes within the city limits. Finance Director Bill Brugger reported that: City staff have started the Fiscal Year 2000-2001 budget process. the new utility billing program is working well. Building Official Lois DeBenedetti reported that: the new permit program from C.R.W. is working without any major problems. They went on line the 1st of January with the new program. new construction has slowed down over the last two months. She updated the Council on new commercial building applications. VIII. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: the Budget Committee meetings for 2000/2001 will begin the first week in April. a code enforcement complaint procedure is being prepared that requires written complaints of alleged code violations. City staff are working on the space reallocation for City Hall when RVCOG leaves at the end of February. Staff will provide a preliminary plan to the Council at the Study Session on February 15th. Mayor Walton suggested that Staff and Council begin the Study Session at 6:30 p.m. to review the office reallocation and parking options. IX. COUNCIL REPORTS Council Member Donna Higginbotham reported that RVCOG has increased their annual dues. This increase is based on the population of each jurisdiction. :~ City ofCentral Point City Council Minutes fanuary2~ 2000 Page S X. MAYOR'S REPORT Mayor Walton reported that: the Post Office has agreed to provide mail drop boxes at the Pilot Station and at the new Albertson's store. XI. ADJOURNMENT Garth Ellard moved to adjourn, Bill Stults seconded, all said "aye" and the Council Meeting was adjourned at 8:35 p.m. The foregoing minutes of the January 27, 2000, Council meeting were approved by the City Council at its meeting of February 10, 2000. Dated:d_ 1 _Da Mayor Bill Walton ATTEST: Authorized Representati~ c..