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HomeMy WebLinkAboutCM021000CITY OF CENTRAL POINT City Council Meeting Minutes February 10, 2000 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour and Donna Higginbotham were present. Bill Stults was absent. City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Deputy Recorder Deanna Gregory were also present. City Administrator James Bennett was absent. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITION Mayor Walton presented Deputy Recorder Deanna Gregory with the February, 2000, Special Recognition Award. Mrs. Gregory is a valuable City employee providing administrative support for the City Administrator, Mayor, City Council, Planning Commission, Planning Department, and Budget Committee. V. MINUTES A. Approval of January 27 2000 City Council Minutes David Gilmour made a motion to approve the minutes as presented. Garth Ellard seconded. Roll Call: Motion passed unanimously. VI. PUBLIC APPEARANCES There were no Public Appearances. VII. BUSINESS A. Resolution No. 865, A Resolution Adopting the ICMA Retirement Corporation Deferred Compensation Plan and Trust (Brugger) Finance Director Bill Brugger explained that the proposed Resolution would allow City employees to participate in the ICMA Retirement Corporation Deferred Compensation Plan and Trust at their option. It would not affect the present deferred compensation plan offered to employees through VALIC. The ICMA plan would allow an alternative plan for employees. The principle difference between the two plans is that the ICMA plan is not an insurance annuity investment plan. Instead it invests funds directly through individual portfolios that can include stocks, bonds, securities and mutual funds. City ofCentralPoint City Council Meeting February 10, 2000 Page 2 Garth Ellard made a motion to approve Resolution iVo. 865, Adopting the ICMA Retirement Corporation Deferred Compensation Plan and Trust. Donna Higginbotham seconded. Ro(I Call: Motion passed unanimously. B. Consent to Sublease Central Point Fire Station (Engle) City Attorney Doug Engie explained that pursuant to the Council's approval at the regular meeting of January 27, 2000, a Consent to Sublease has been prepared to allow Hope Christian Church to sublease the Central Point Fire Station to School District #6 for the purpose of educational instruction. The document formalizes the terms and conditions under which the sublease is authorized. It requires compliance with all applicable building and fire code requirements. The building was inspected by both the City Building Department and Fire District #3 and all of their requirements for use of the building have been met. Darold Hutsell, Hope Christian Church, and Candy Manary, School District #6, expressed their support for approval of the sublease by the Council. They stated that the classes are going very well and the students are really enjoying it. Bob Gilkey made a motion to authorize the Mayor and City Administrator to sign the Consent to Sublease Central Point Fire Station. David Gilmour seconded. Roll Call: Motion passed unanimously. C. City of Central Point Emergency Management Plan (Sweeny) Police Chief Mike Sweeny explained that City Staff have worked together to provide an Emergency Management Plan. The purpose of the Plan is to define the roles and responsibilities of City officials and departments in the event of an emergency in the City of Central Point. The goal of the Plan is to prevent the loss of life and property and to ensure the continued delivery of essential City services through the efficient and prudent use of City resources during an emergency. This plan is still in Draft form. City Staff are still refining the plan and will be presenting it in final form for adoption at a later date. D. Planning Commission Report (Humphrey) Planning DirectorTom Humphrey presented the Central Point Planning Commission Report for the regular meeting on February 1, 2000: 1. Conditionally approved a site plan introduced by Charles Freel and Malot 'Enterprises to construct a 48 unit apartment complex on three tax lots at the end. of Sunrise Way. The subject property is located in the R-3, Residential Multiple Family zoning district and is adjacent to the Willow Glen apartments. The proposal was approved subject to staff report recommendations, additional signage, the construction of a tot lot and the completion of sidewalks on Cherry Street and Sunrise Way. 2. Modified a condition of approval for New Haven Estates Subdivision by removing the requirement for a block wall on two lots fronting Hamrick Road. The subject property is located in the R-1 Residential Single-Family zoning district. The requirement for a wall was replaced with one to construct a 42 to 72 inch high chain `link fence with reinforced concrete posts and a photinia hedge of like height in front of the fence. The height of the fence will be determined by its location on the property. 3. Modified a previously approved site plan introduced b'y Dr. Curtis Tyerman relocating a new 2,250 square foot building, paved parking area and driveway at the southwest corner of Oak and Fourth Streets. The subject property is located in the City ofCentral Point City Council Meeting February I0, 2000 Page 3 C-2 Commercial Professional zoning district. The revised site plan allows mature trees to be saved and lessens the expense of off-site improvement to the property owner. 4. Approved a request by Richard Voigtman and Bob Fellows to extend the tentative plan for the Lindsey Meadows residential subdivision located in the vicinity of Timothy Street and Chicory Lane. The subject property is located in the R-1-6 Residential Single-Family zoning district. The applicant will abide by the conditions assigned to the previous approval and has modified the tentative plan to satisfy new requirements resulting from changes to the municipal code since the project was originally approved. One such change involves the City's flood ordinance and building set back requirement from the top of creek banks. The applicant demonstrated that he could build within each lot and satisfy all setback requirements. The Council discussed Item 2 regarding the modification of the block wall requirement. Garth Ellard made a motion to approve Items 1, 3, and 4 of the Planning Commission Report for February 1, 2000, and review item 2 at the next available City Council meeting. David Gilmour seconded. Roll Call: Motion passed unanimously. E. Department Reports Planning Director Tom Humphrey reported that: • the Planning Department is working on finding a loan program for downtown improvements. • the grand opening for Albertson's and Valley of the Rogue Bank were a success. The Chamber has asked if the Council would assist in other business openings in the future. • a notice will be going out to citizens of Central Point regarding land use ordinance changes. Due to a new state law, all city residents must be notified prior to a public hearing regarding land use issues. • there are bi-weekly TOD meetings held at City Hall and the Council is invited to attend these meetings. Building Official Lois DeBenedetti presented asix-month comparison of 1998 and 1999 showing the inventory of vacant lots and the number of building permits issued. Public Works Director Lee Brennan reported that: • the traffic signal for Freeman Road at Albertson's will be installed in six to seven weeks. • an old generator that the City was not able to sell at the last auction has been repaired by City Staff and is now being used as a backup water pump. Finance Director Bill Brugger presented the seven-month financial report. VIII. COUNCIL REPORTS Council Member Donna Higginbotham reported that at the last Greenway Committee meeting there were concerns regarding oil coming from the Pilot Station. Mr. Brennan explained that DEQ is aware of the problem and are working with the Pilot Station to correct the situation. Council Member Garth Ellard updated the Council on the Grand Openings of Albertson's and Valley of the Rogue Bank. City ofCentral Point City Council Meeting February l0, Z000 Page 4 Council Member Carol Fischer updated the Council on the Chamber meeting. She also asked the City Attorney about the lease of the Fire Station to Hope Christian Church. At the last Council Meeting it was suggested that the City consider controlling the scheduling of the use of the facility. Mayor Walton stated that he would like to have a Study Session on the matter. IX. MAYOR'S REPORT Mayor Walton reported that: • he will be attending a Strategic Planning meeting on Tuesday, February 15, 2000, until 7:30 p.m. He asked Council President Garth Ellard to preside over the meeting until he arrives. • he believes the proposed Gas Tax Measure for the State of Oregon would be good for the City. He explained the way the tax should work for Central Point. • on May 25, 2000, Attorney General Hardy Meyer will be in Jackson County to hear public testimony on a variety of issues. • he received a letter from the FDA regarding other states and cities who have enacted ordinances regulating the sale of tobacco and establishing penalties for sales to minors. XI. ADJOURNMENT Garth Ellard moved to adjourn, David Gilmour seconded, all said "aye" and the Council Meeting was adjourned at 8:45 p.m. The foregoing minutes of the February 10, 2000, Council meeting were approved by the City Council at its meeting of February 24, 2000. Dated: a~o?~ 0~ ~`~'" Mayor Bill Walton ATTEST: Authorized Represen ' e ~;