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HomeMy WebLinkAboutCM030900CITY OF CENTRAL POINT City Council Meeting Minutes March 9, 2000 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham, and Bill Stults were all present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITIONS Mayor Walton presented Michelle Christensen with the Special Recognition Award for February, 2000. Mrs. Christensen has been an active community supporter of projects involving general public health issues for the community. VI. MINUTES A. Approval of February 24. 2000. City Council Minutes Garth Ellard made a motion to approve the minutes as presented. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. VII. PUBLIC APPEARANCES There were no Public Appearances. VIII. BUSINESS A. Review of Planning Commission Decision Modifying Conditions of Approval for the New Haven Estates Tentative Plan (Bennett) City AdministratorJim Bennettexplainedthatthe applicant requested this item be continued until April 27, 2000. They are requesting this continuance due to the affected parties being out of town on business. Council agreed to continue this item until the regular Council Meeting of April 27, 2000. B. Resolution No. , A Resolution Adopting a Reimbursement Methodology for Developer Installation of Additional Paved Street Width on Collector and Arterial Streets (Brennan) ~ Public Works Director Lee Brennan stated thatthe reimbursement methodology is intended to compensate developers for building arterial and/or collector streets when required by the City as part of a development. City Staff is recommending that developers should be City ofCentralPoint City Council Minutes March 9, 2000 Page 2 reimbursed for the additional paved street width and sidewalk width that is constructed as part of the development that is over and above a standard local residential or commercial street. This reimbursement is only,for projects where the required "up-sizing"was not the result of the traffic flow demands of the development, but is the direct result of providing additional capacity for the supplemental demands that maybe placed on affected collector and arterial streets as the result of surrounding future development or existing capacity shortcomings. He added that the methodology would be revised on an annual basis. Pat Havird, 149 Josephine Ct. Central Point OR Mr. Havird presented a letter from W.L. Moore Construction regarding the proposed methodology. He stated that this methodology has not been presented to the Technical Advisory Committee for review: They believe this should be done before presenting it to 'the Council. He then stated his specific concerns with the methodology. He recommended that the Council submit the methodology to the Technical Advisory Committee for their input, so that a more comprehensive methodology may be adopted that will be fair to all current and future citizens of the City of Central Point. Mr. Brennan stated that it is not required that this type of document be referred to the Technical Advisory Committee. He did agree that when extra depth would be required for the entire width of the roadway, it should be reimbursed for the additional depth only. It was suggested that staff acquire some estimates of fair market value for right-of-way costs and return to'the Council for further discussion of the methodology. C. Planning Commission Report (Humphrey) City Administrator Jim Bennett presented the Central Point Planning Commission Report for the regular meeting on March 7, 2000: 1. Recommended to the City Council that the house at 435 Marizanita Street be added to the City's historic structure list. The subject property is located in the C-2, Commercial Professional zoning district. The Commission, acting in their capacity as the City's Historic Review Board, was able to find that the house met the criteria for such a listing. Council Member Gilmour stated that this item could cause a potential conflict of interest for him as the property is next door to his residence and the could affect the value of his property. City Attorney-Engle stated that he should not vote on this item. 2. 'Continued the review of a request by the property owners at 2262 Saint James Way to vary from a maximum fence height of 42 inches in a side yard setback area. The subject property is located in the New Haven Estates Subdivision and is zoned R-1- 8, Residential Single Family. 3. 'Approved a conditional use permit to allow the temporary placement of a mobile home at 5366 Teresa Way. The dwelling with be occupied by an infirm member of the applicant's immediate family and will be removed within 45 days after the unit ceases to be used,for this purpose. The subject property is located in the Boes Subdivision in the R-L, Residential Low Density zoning district. The Commission found that the criteria for approval could be met subject to the recommendations in the staff report and conditions imposed during the meeting which included fencing and landscaping. 4. Approved a site plan to add a drive through window at the Union 76 gas station at 1065 East Pine Street on property located in the C-4, Tourist and Office Professional zoning district. The Commission found that the criteria for site plan review could be met subject to the recommendations in the staff report and conditions imposed during the meeting which included astripirig plan to delineate on-site circulation, the repair of a driveway approach and improvements to on-site storm drainage. n City ofCentral Point City Council Minutes March 9,1000 Page 3 The Planning Commission elected to conduct a second meeting in March at which they will review proposed amendments to the municipal code addressing telecommunications, street trees, landscape buffers and measures for sound attenuation. There was discussion regarding the approval of the temporary placement of a mobile home at 5366 Teresa Way. Bob Gilkey made a motion to approve item one on the Planning Commission Report for the meeting of March 7, 2000. Garth Ellard seconded. Roll Call: Motion passed unanimously. Council Member Gilmour did not vote. Bob Gilkey made a motion to approve items two and four of the Planning Commission Report for the meeting of March 7, 2000, and review item three at the next available Council Meeting. David Gilmour seconded. Roll Call: Motion passed unanimously. H. Department Reports Finance Director Bill Brugger presented the Financial Report as of February 29, 2000. Building Official Lois DeBenedetti presented the Building Department Annual Financial Report for 1999. Public Works Director Lee Brennan reported that: • there have been concerns regarding the yellow curb in front of Ray's Supermarket. He explained that there is still adequate parking for local businesses. • City staff will begin working on Comet Avenue to install a storm drain. • despite delays in getting needed State approvals, the City is still working with Jackson County on replacement of the Scenic Avenue Bridge. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • City Employees held a going away luncheon for Municipal Court Clerk Debbie Norris who has accepted another position with the Federal Court System. Rogue Valley Council of Governments was included in the luncheon. They will be moving their offices on March 10, 2000. • the remodel for the second floor will begin in a couple of weeks, along with some other repairs to the building. • City staff are working with Charter Communications regarding computer and Internet services. • he will be meeting with RVTV Public Access to discuss televising Central Point Council Meetings. • the Budget process for 2000/2001 has begun. The Budget Committee will begin meeting on April 5, 2000. • City staff and School District #6 members will meet on March 15, 2000, to discuss coordination of parks and recreation issues. X. COUNCIL REPORTS Council Member Bill Stults discussed annexation into Jackson County Fire District #3 and BCVSA. He stated that the City is required to hold elections to ask the citizens of Central Point if they would like to annex into these two districts sometime this year. There was discussion regarding which date would be best for the City. City ofCentral Point .City Council Minutes March 9, 2000 Page 4 Council Member Bill Stults made a motion to bring the issue of annexation into Jackson County Fire District No. 3 to the Citizens of Central Point for vote in September, 2000. David Gilmour seconded. Roll Call: Motion passed unanimously. Council Member Bill Stults made a motion to bring the issue of annexation into Bear Creek Valley,Sanitary Authority district to the Citizens of Central Point for vote in September, 2000. Bob Gilkey seconded. Roll Call: Motion passed unanimously. Council Member David Gilmour asked if the stipend for the Mayor and himself could be designated for building sidewalks along 10th Street in the new budget year. Staff responded that this could be accomplished through a budget transfer. Council Member Donna Higginbotham made a motion to hold an advisory vote on the question of annexation of the Northwest section of Central Point referred to as the TOD. Council President Garth Ellard suggested that a survey be prepared first and sent in the next water bill to get input from citizens on the annexation issue. Motion failed due to lack of a second. Council Member Garth Ellard stated that he will be out of town for the next Council Meeting. Council Member Bob Gilkey made a motion to continue past 10:00 p.m. Garth Ellard seconded. Roll Call: Motion passed unanimously. Council Member Bob Gilkey stated that: • he would like to start receiving the Council stipend. He would like to see the City `Charter revised to state the amount of the stipend for Council and Mayor. He felt that future Council Members should not be able to change or modify this unless the citizens vote on it. He suggested that the Study Session on March 28, 2000, be devoted to reviewing the City Charter for appropriate revisions. • the Central Point City Council Agendas and Planning Commission Agendas should be printed in the Central Point Times to advise the citizens of items to be discussed. • he recently testified before the Attorney General's Office regarding smoking in child care facilities. Council Member Carol Fischer stated that she has been approached by Campus Life regarding the use of Station 7:8. She asked if the City still intended to review the lease with Hope Christian Church regarding the youth center. Mr. Bennett stated that the City has offered to help schedule events at the Youth Center. ~.. XL MAYO12'S REPORT Mayor Walton stated that: • the Census 2000 forms have been seht out acid suggested that the Code Enforcement Officer could draw attention to properties with more than one residence on it. • he was concerned about time limits on Deferred Improvement Agreements for the construction of sidewalks. Mr. Brennan explained that there are normally no time limits on these agreements It was discussed that the City could construct pathways along streets that do not have sidewalks yet. • the Statements of Economic Interest need to be completed acid returned by April 17th°. XII. ADJOURNMENT Garth Ellard moved do adjourn, Bob Gilkey seconded, all said "aye" a'nd the Council Meeting was adjourned at 10:25 p.m. 1 City ofCentralPoint City Counci/Minutes March 9, 2000 Page S [1 ~~ The foregoing minutes of the March 9, 2000, Council meeting were approved by the City Council at its meeting of March 23, 2000. Dated: 3~~~~ ATTEST: Authorized Represen ive ayor Bill Walton f~