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HomeMy WebLinkAboutCM041300CITY OF CENTRAL POINT City Council Meeting Minutes Apri113, 2000 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. 11. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham, and Bill Stults. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Planning Director Tom Humphrey; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITION Mayor Walton presented Coach John Dimick and the Crater High School Future Farmers' of America with the April 2000, Special Recognition Award. Coach Dimick and the Crater FFA team have won several national contests over the last ten years. The City of Central Point acknowledges the time, talents and efforts they have invested in obtaining life long skills. VI. MINUTES A. Approval of March 23, 2000, City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. David Gilmour seconded. Roll Call: Motion passed unanimously. Garth Ellard abstained. VII. PUBLIC APPEARANCES Gary Cart, Central Point resident. Mr. Cart presented the Council with information on undulation type speed bumps. He suggested that this type of speed control device be used around the schools to help control traffic. It was suggested by Council and Staff that this type of traffic control device could be used on Bush Street near Central Point Elementary on a trial basis. Public Works Director Lee Brennan will look into the cost and report back to the Council. Rick Rapp, Central Point resident. Mr. Rapp expressed his concern with the circumstances surrounding his not being reappointed to the Budget Committee. He stated that he had requested reappointment to the Committee to City Administrator Bennett several months ago. He was under the impression that he had been reappointed until hearing that the Council had replaced him. Mr. Bennett stated that he did not receive a letter of interest back from Mr. Rapp. He stated that he was sorry for any misunderstanding. The Council suggested that Tom Malot Jr., who did not attend any Budget Committee meetings either last year or this year, be removed from the Committee and that Mr. Rapp be reappointed. Mr. Bennett will send a letter to Mr. Malot advising him of this change. Garth Ellard made a motion to reappoint Rick Rapp to the Budget Committee replacing Tom Malot Jr. Carol Fischer seconded. Roll Call: Motion passed unanimously. Mayor Walton closed the Public Appearances portion of the meeting. City ofCentralPoint City Council Minutes Apn/ 13,1000 Page 1 VIII. 'BUSINESS A. Review of Planning Commission Decision Approving a Conditional Use Permit for a Temporary Mobile Home for Darold Hutsell, 5366 Teresa Way, 36 2W 34D-Tax Lot 214. (Humphrey) City Administrator Bennett explained that he received a letter from Mr. Hutsell today stating that he was withdrawing his request for a Conditional Use Permit to place a Temporary Mobile Home on his property. `Bob Gilkey made a motion to reverse the Planning Commission decision and deny~ the Conditional Use Permit for a the placement of a Temporary Mobile Home at 5366 Teresa Way based on the request for withdrawal from the applicant. Carol Fischer seconded. Roll Call: Motion passed unanimously. B. An Ordinance Amending Portions of Title 15 of the Central Point Municipal Code Pertaining to Buildings and Construction - First Reading and' Introduction (DeBenedetti/Engle) Mr. Bennett explained that this is the first reading of a proposed Ordinance which amends Title 15 of the Central Point Municipal Code and brings it current with recently adopted International Building Codes. Other proposed changes update code section numbers and clarify or update language. Garth Ellard made a motion to pass on to a Second Reading an Ordinance Amending Portions of Title 15 of the Central Point Municipal Code Pertaining. to Buildings and Construction. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. C. Resolution 867, Adopting a Reimbursement Methodology for Developer Installation of Collector and Arterial Streets (Brennan) Public Works Director Lee Brennan explained that this item was originally introduced on March 9, 2000, at which time members of the development community testified and made suggestions for changes to the proposed methodology. City staff met with representatives- from the development community and reviewed the suggested changes. As a result of that meeting, City staff are resubmitting the Methodology and a draft resolution for Council's consideration. Bob Gilkey made a motion fo approve Resolution 867, Adopting a Reimbursement Methodology for Developer Installation of Collector and Arterial- Streets. David Gilmour seconded. Roll Call: Motion passed unanimously. D. Resolution 868, Declaring the City Council's Intention to Amend Title 17 ofthe Central Point Municipal Code (Bennett) Mr. Bennett explained that City staff have prepared a number of potential amendments to Title 17 of the Central Point Municipal Code that address such issues as the siting offences and accessory structures, the siting of telecommunications facilities, standards for street trees and required landscaping, and standards for sound, visual, aiid physical barriers between land uses. The proposed resolution will allow these amendments to be reviewed by the Citizens Advisory Committee, the Planning Commission, and finally the City Council. Councilman Gilkey stated that he has been doing some sound testing throughout the city and would like to discuss the findings at a future Study Session. 'Garth Ellard made a motion to approve Resolution 868, Declaring the City Council's Intent to Amend Title 17 of the Central Point Municipal Code. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. City ofCentral Point City Council Minutes April 13, 2000 Page 3 E. Resolution 869, Proposing Annexation to Jackson County Fire District #3 (Bennett) Mr. Bennett explained that the current contract for fire protection and emergency medical services between the City and Jackson County Fire District No. 3 calls for an annexation election to be held no later than the November election of the fifth year of the contract, November 7, 2000. At the election, voters within the City of Central Point will decide whether to annex the City to Jackson County Fire District No. 3. If approved the Fire District will permanently provide these services to City residents and businesses and will receive a proportionate share of City property taxes to fund these services. Fire District No. 3 has indicated that it is in agreement with the Council's preference to hold the election on Tuesday, September 19, 2000. There was some discussion regarding the tax implications for City residents if the annexation were approved. David Gilmour made a motion to approve Resolution 869, Proposing Annexation to Jackson County Fire District #3. Carol Fischer seconded. Roll Call: Garth Ellard, yes; Carol Fischer, yes; Bob Gilkey, no; David Gilmour, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion carried. F. Resolution 870, Proposing Annexation to the Bear Creek Valley Sanitary Authority (Bennett) Mr. Bennett explained that the current contract for sanitary sewer services between the City and Bear Creek Valley Sanitary Authority (BCVSA) calls for an annexation election to be held no later than the November Election of the fifth year of the contract, November 7, 2000. At the election, voters within the City of Central Point will decide whether to annex the City to the Bear Creek Valley Sanitary Authority. If the voters approve the annexation, BCVSA will permanently provide this service to City residents and businesses, and will receive all monthly sanitary sewer services charges from City customers and all sanitary sewer systems development charges to fund this service. There will not be an increase in rates to the Citizens of Central Point for this annexation. The Sanitary Authority has indicated that it is in agreement with the Council's preference to hold the election on Tuesday, September 19, 2000. Bob Gilkey made a motion to approve Resolution 870, Proposing Annexation to the Bear Creek Valley Sanitary Authority. Bill Stults seconded. Roll Call: Garth Ellard, no; Carol Fischer, yes; Bob Gilkey, yes; David Gilmour, yes; Donna Higginbotham, yes; and Bill Stults, yes. Motion approved. G. Resolution 871, Canvassing the Results of the Special Recall Election Held March 28, 2000 (Bennett) Mr. Bennett explained that the City Charter requires that the City Council canvass all election returns at the first regularly scheduled meeting following receipt from the County Clerk of the certification of election results. The results for the special recall election held on March 28, 2000, were received from the Jackson County Clerks office on March 29, 2000. Bob Gilkey made a motion to approve Resolution 871, Canvassing the Results of the Special Recall Election held March 28, 2000. Garth Ellard seconded. Roll Call: Motion passed unanimously. H. Planning Commission Report (Humphrey) Planning Director Tom Humphrey presented the Central Point Planning Commission Report for the regular meeting on April 4, 2000: 1. Approved a request by the property owners at 2262 Saint James Way to vary from a maximum fence height of 42 inches in a side yard setback area. The property City ofCentra/Point City Counci/Minutes April l3, 2000 Page 4 is located in the New Haven Estates Subdivision and is zoned R-1-8. Approval was based on findings contained in the record and which recognized the narrowness of the subject corner lot. Construction of the fence will occur outside of two site distance triangles. Conditionally approved a site plan review request by the Independent Baptist Church to add 756 square feet to a structure located at 320 West Pine Street. The subject property is zoned R-1-8. The commission approved the site plan after the applicants worked with City staff to relocate the church building outside of the Griffin Creek flood way. The applicants accepted the public works recommended improvements for site grading, drainage, and paving, some of which will be deferred. 3. Continued a public hearing to consider a request by Larry and Georgiana Dodd to vary from the minimum front, side and special setback requirements on property located at 482 Freeman Road. The subject parcel is on the northwest corner of Cedar Street and Freeman Road in the R-1-6 zoning district. Approved a site plan submitted by the Grange Co-Op to allow the demolition, renovation, and construction of buildings resulting in a total retail and warehouse area of approximately 26,600 square feet. The subject property is located on the north and south sides of Ash Street and west of First Street in the C-5, zoning. district. Approval was given subject to conditions recommended by the Planning, Building and Public Works Departments. The applicants will work with city staff to resolve and complete improvements to on and off site storm drainage and Front Street right-of-way for sidewalk and landscaping. Approved a conditional Use Permit, Preliminary Development Plan and a Tentative 38 lot Subdivision for Brookdale Gardens Planned Unit Development. The proposed development is located between Hamrick Road and Meadowbrook Drive north of East Pine Street in the R-2, zoning District. Tentative approval was granted subject to conditions recommended by the Planning and Public Works Departments with revisions made during the meeting. Changes included, but were not limited to, allowing a 17.5 foot front yard setback on 25% of the site (9 lots); changing two 3 foot easements to 2.5 foot rights of way; revising a public utilities easement on Hamrick Road; allowing the construction of one mobile home; allowing a 1 foot side yard setback to allow for side entry garages (as necessary); and allowing the applicants to work with Cify staff to satisfy other recommended improvements. The Planning Commission elected to conduct a second meeting in April at which they will review new municipal code sections addressing trees, and landscape buffers and measures for sound attenuation. Bob Gilkey made a motion to review Item 1 of the Planning Commission Report and approve items 2 though 5. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. H. Department Reports Planning Director Tom Humphrey reported that: • the Transportation Systems Plan is in the final stages of review. • the Growers Market is scheduled to begin April 26th. • on April 10th the Downtown Revitalization Committee had a meeting to view the Final Draft of the Downtown plan. • the City is soliciting volunteers interested in serving on a Historical Review Committee for the City of Central Point. City ofCentral Pomt City Counci/Minutes Ap~1J 13, 2000 Page S Public Works Director Lee Brennan reported that: • the Public Works Department is finally at full staff, having completed the hiring process to fill recent vacancies. • the Comet Storm Drain project is continuing at a slow pace. They are running into numerous sewer and water laterals that require relocation. • the annual crack sealing project will begin as soon as the weather starts to warm • they are scheduling the removal of a potion of the yellow zone in front of Ray's Food Place and will restore as many parking spaces as possible that will still allow a clear view of traffic at the intersections. Finance Director Bill Brugger presented the Financial Report for March, 2000. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • the next scheduled Study Session date is for April 18, 2000. The Planning Commission will be having a second meeting on that date. He suggested changing the time or date for that Study Session. It was decided to change the date to May 9th at 6:30 p.m. to discuss truck traffic and downtown parking. • the Friends of the Library are looking for volunteers to work the phone bank from the Bank of Southern Oregon on May 2, 3, 4, and 9, 10, 11. • Friends of the Library have also asked permission to install a sign on the corner of 3rd Street and Oak Street stating that this is the future site of the Central Point Library if the Bond Measure is approved. Council concurred. • Jackson County Tobacco Education Program has prepared a brochure explaining what Ordinance 1806 will do if approved by the voters. The brochure would be available to the City if the ordinance is approved at the referendum vote in September. • he spoke with the City Manager of Brooking regarding televising Council Meetings. Brookings has a franchise agreement that requires the cable franchisee to provide their city with equipment and air time. Mr. Bennett stated that he will continue to work with Charter Communications on this issue. • Hope Christian Church has requested that the Council provide a letter to the Jackson County Assessor that will allow the Church to apply for a property tax exemption. Council concurred and authorized Mr. Bennett to provide the letter. • preliminary results of the annexation survey have been compiled. He stated that almost 700 responses have been received. Some discussion of the survey results followed. • there is an Open House tentatively scheduled for the City TOD project on May 9`h~ X. COUNCIL REPORTS Donna Higginbotham stated that the Jackson County Citizens League will be honoring the Smoke Free Three for work done on Ordinance 1806. Garth Ellard presented photos taken in the Portland area of Jones Farm and Orenco Station in Hillsboro. These are both TOD type developments. Bob Gilkey asked about Consent to Annex agreements and Deferred Improvement Agreements. He stated that there are several parcels that should be annexed into the City Limits and would like to see a list of Consent to Annex Agreements and DIA's stating what the agreements are for and when they expire. ,City of Central Point City Council Minutes April l3, Z000 Page 6 XI. MAYOR'S REPORT Mayor Walton 'reported on: • the dates that he will be out of town during the month of May. • ways to work with homeowners on the installation of sidewalks in the City. XI. ADJOURNMENT °Bob Gilkey moved to adjourn, Garth Ellard seconded, all said "aye" and the Council meeting was adjourned at 10:35 p.m. The foregoing minutes of the April 13, 2000, Council meeting were approved by the City Council at its meeting of April 27, 2000. Dated: ~ c3~~O~ Mayor Bill Walton ATTEST: Authorized Represe ~f e ~~~