HomeMy WebLinkAboutCM042700CITY OF CENTRAL POINT
City Council Meeting Minutes
April 27, 2000
REGULAR MEETING CALLED TO ORDER
Mayor Walton called the meeting to order at 7:00 p.m.
I1. ROLL CALL: Mayor: Bill Walton
Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, Donna
Higginbotham, and Bill Stults were present. David Gilmour was
absent.
City Administrator Jim Bennett; City Attorney Doug Engle; Finance
Director Bill Brugger; Police Chief Mike Sweeny; Building Official
Lois DeBenedetti; and Deputy Recorder Deanna Gregory were also
present.
III. PLEDGE OF ALLEGIANCE
IV. INTRODUCTION OF GUESTS
V. MINUTES
A. Approval of April 13, 2000, City Council Minutes
Garth Ellard made a motion to approve the minutes as presented. Bob Gilkey seconded.
Roll Call: Motion passed unanimously.
VI. PUBLIC APPEARANCES
There were no Public Appearances.
VII. BUSINESS
A. Review of Planning Commission Decision Modifying Conditions of Approval
for the New Haven Estates Tentative Plan (Bennett)
City Administrator Jim Bennett explained that the applicant, John Schleining, has
requested that this item be continued until May 25, 2000. He stated that the residents of
New Haven Estates have been contacted informing them that this item may be continued.
After some discussion, Garth Ellard made a motion to continue the Review of the
Planning Commission Decision Modifying Conditions of Approval forthe New Haven
Estates Tentative Plan to May 25, 2000. Bill Stills seconded. Roll Call: Motion passed
unanimously.
B. Ordinance No. 1807, An Ordinance Amending Portions of Title 15 of the
Central Point Municipal Code Pertaining to Buildings and Construction -
Second Reading and Adoption (DeBenedetti)
Building Official Lois DeBenedetti presented the proposed Ordinance stating that it will
amend and bring current Title 15 of the Central Point Municipal Code. Codes are generally
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re-adopted every three years coinciding with the national adoption of nationally recognized
codes. She explained that adoption of the new codes does not affect the City of Central
Point Building Department fee schedule.
Garth Ellard made a motion to waive the second reading and adopt Ordinance IVo.
1807, Amending Portions of Title 15 of the Central Point Municipal Code pertaining
to buildings and construction. Carol Fischer seconded. Roll Call`. Motion passed
unanimously.
C. Municipal Clerks Week Proclamation (Bennett)
Mr. Bennett explained that the Oregon Association of Municipal Recorders and the
International Institute of Municipal Clerks have designated the week of April 30 through May
6, 2000 as Municipal Clerks Week. They are asking Cities throughout the Nation to adopt
a proclamation extending appreciation to all Municipal Clerks/Recorders for the vital
services they perform and their exemplary dedication to the communities they represent.
Bob Gilkey made a motion to authorize the Mayor to sign the Proclamation
designating April 30 through May 6, 2000, as Municipal Clerks Week. Bill Stults
seconded. Roll Call: Motion passed unanimously.
D. Be Kind to Animals Week Proclamation (Bennett)
Mr. Bennett explained that the American Humane Association has designated May 7 -13,
2000, Be Kind to Animals Week. The proposed proclamation recognizes kindness,
consideration, and respect for all living things.
Bob Gilkey made a motion to authorize the Mayor to sign the Proclamation
designating May 7 -13, 2000, as Be Kind to Animals Week. Bill Stults seconded. Roll
Call: Motion passed unanimously.
E. Mental Health Month Proclamation (Bennett)
Mr. Bennett explained that Jackson County Health and Human Services has requested that
local cities proclaim May, 2000, as Mental Health month to raise awareness and support
a positive community view about seeking appropriate treatment.
Bob Gilkey made a motion to authorize the Mayor to sign the Proclamation
designating May, 2000, as Mental Health Month. Bill Stults seconded. Roll Call: Motion
passed unanimously.
F. Planning Commission Report (Humphrey)
City Administrator Jim Bennett presented the Central Point Planning Commission Report
for April 18, 2000:
1. Considered a draft Tree Ordinance to establish regulations for preserving existing
and historic trees; planting new trees; and specifying tree species and location.
After reviewing comparable ordinances from the cities of McMinnville and Ashland
and hearing recommendations from City staff the Commission directed staff to
modify the draft ordinance and identify the number of trees per lot (per acre when
a per lot basis does not work); add a grandfather clause to the ordinance; define the
differences between a frontage tree and a street tree; and establish a process for
tree planting and subsequent enforcement.
2. Reviewed the Bear Creek Greenway Ordinance adopted by Jackson County and
proposed to the City for adoption. The Commission recommended that Central
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Point draft its own ordinance to better suit residents and businesses. It was also
recommended that staff receive input from the Police Department regarding
enforcement.
3. Continued its review of a draft Landscape and Sound buffering Ordinance pending
the compilation of additional sound measurements by Council Member Bob Gilkey.
Planning staff will develop compilation of additional sound measurements by Bob
Gilkey. City Planning Staff will develop more specific language to address buffering
techniques such as landscaping, light shielding, and noise mitigation.
H. Department Reports
Building Official Lois DeBenedetti reported that:
April 28, 2000, Fire District No. 3 will be having a retirement party for Neil Shaw
from 3:00 p.m. to 6:00 p.m. and they have invited City Staff.
they have received three bids for the remodel of City Hall. She recommends
awarding Converse Carpet the contract for removing and replacing the carpet
throughout City Hall, and award Honea Construction the contract for the demolition
and remodel of City Hall.
Bob Gilkey made a motion to award the contract for removing and replacing the
carpet throughout City Hall to Converse Carpet in the amount of $22,439.10 Garth
Ellard seconded. Roll Call: Motion passed unanimously.
Garth Ellard made a motion to award the contract for the City Hall interior remodel
to Honea Construction in the amount of $44,700. Donna Higginbotham seconded. Roll
Call: Motion passed unanimously.
VIII. CITY ADMINISTRATOR'S REPORT
Administrator Bennett reported that:
• the next Study Session will be held on May 9, 2000, at 7:00 p.m.
• May 10, 2000, at 7:00 p.m. there will be an Open House at Scenic Middle School
regarding the TOD project.
• the Planning Department has prepared a sidewalk analysis to assist in the
installation of sidewalks and paths around Central Point Schools.
• May 6, 2000, there wi11 be a meeting held at the Medford Armory regarding the
South Medford Interchange Project.
• DEQ has approved the City of Central Point's Recycling Program.
• he will be in Salem on May 3, 2000, to meet with State officials regarding preserving
local government building programs.
• Public Works Director Lee Brennan has compiled information on Speed Humps for
Council review.
IX. COUNCIL REPORTS
Council Member Bill Stults reported on local projects that BCVSA has been working on
throughout the City. He stated that BCVSA is concerned that there will be additional
election costs to them if an Annexation election is held in September. Mr. Bennett stated
that BCVSA has previously agreed on the September election and that, if they foresee a
problem, they should contact him.
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Council Member Donna Higginbotham reported that the Bear Creek Watershed Partners
are looking to increase their membership. She stated that it would not cost the City
anything to become a partner. A representative from RVCOG will approach the Council
soon to ask the City for assistance regarding the Meals on Wheels and other federally
assisted food programs.
Council Member Garth Ellard mentioned the library sign that is now on the vacant lot next
to City Hall to help encourage voters to pass the library bond.
Council Member Bob Gilkey presented facts concerning the investment that smokers make
in purchasing cigarettes over an extended period of time. He stated that he will not be able
to attend the Study Session on May 9, 2000.
Council Member Carol Fischer asked everyone to get out and support the Growers Market
which started April 26; 2000.
X. MAYOR'S REPORT
Mayor Walton updated the Council on:
meetings that he has attended recently. He asked the Council to help him prioritize
an MPO project list which included improvements to East Barnett Road, Highway
62, and Highway 238.
Bob Gilkey made a motion to prioritize the MPO project list as 1) Highway 238, 2)
Highway62, and 3) East Barnett Road. Carol Fischerseconded. Roll Call: Motion passed
unanimously.
• the specifications for a student representative from Crater High School. He would
like to see a representative come and report to the Council regarding school
activities and report back to the student body Council activities.
• lot sizes throughout the City. He would like to see property that is less then 45 feet
wide have access to the back of the property through an alley. He would like this
to be a topic for a future study session.
XI. ADJOURNMENT
Garth Ellard moved to adjourn, Bob Gilkey seconded, all said "aye" and the Council Meeting
was adjourned at 9:00 p.m.
The foregoing minutes of the April 27, 2000, Council meeting were approved by the City Council
at its meeting of May 11, 2000.
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Dated: `~~'
S'-is-Oct Mayor Bill Walton
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ATTEST:
Authorized Represen ve