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HomeMy WebLinkAboutCM051100CITY OF CENTRAL POINT City Council Meeting Minutes May 11, 2000 I. REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:00 p.m. I1. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham, and Bill Stults were present. City Administrator Jim Bennett; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. SPECIAL RECOGNITIONS Mayor Walton presented the May 2000 Citizens of the Month award to Crater students who have challenged themselves in the study of mathematics. He presented the award to Crater Teacher Judy Zukis on behalf of 4 teams she has helped inspire to achieve great heights in Mathematics. VI. MINUTES A. Approval of April 27, 2000, City Council Minutes Donna Higginbotham made a motion to approve the minutes as presented. Garth Ellard seconded. Roll Call: Motion passed unanimously. David Gilmour abstained. VII. PUBLIC APPEARANCES There were no Public Appearances. VIII. BUSINESS A. Review of Planning Commission Decision Approving a Fence Variance for Property Located at 2662 St. James Way Planning Director Tom Humphrey explained that at its regular meeting on Tuesday, April 4, 2000, the Central Point Planning Commission approved a Fence Variance application for asingle-family residence located at 2662 St. James Way in the New Haven Estates Subdivision. This variance would allow the applicant to construct a 6 ft fence along the east property line within the side yard setback in order to gain more useful back yard space and privacy. On April 13, 2000, the City Council approved a motion scheduling the matter for Council review. The City cited concerns with the findings needed to approve the variance and the effect of setting a precedent for new homes within the subdivision. The Council discussed City ofCentra/Point City Council Minutes May lI, 2000 Page 2 the lot sizes and the privacy factor for the applicant. There were other suggestions made regarding fence height and landscaping. Bob Gilkey made a motion to reverse the Planning Commission decision to approve the Variance application for 2662 St. James Way in the New Haven Estates stating that it does not cause unnecessary hardship; or provide advantages to the neighborhood or the City; or provide beautification, safety or protection to the neighborhood or the City. Garth Ellard seconded the motion. Roll Call: Ellard, yes; Fischer, no; Gilkey, yes; Gilmour, yes; Higginbotham, yes; and Stults, no. Motion carried. B. Annexation of a Segment of South Freeman Road Right-of-Way Planning Director Humphrey explained that in 1996 the City of Central Point and Jackson County entered into an agreement to repair a segment of South Freeman Road contingent upon annexation of the road within three years. Public Works staff recently discovered this stipulation and the City is now proceeding with the annexation. Any future enhancements of these facilities or associated infrastructure were intended to be the responsibility of the City of Central Point. Garth Ellard made a motion to approve Resolution 872, A Resolution Declaring the Annexation of 0.985 Acres of Public Right-of-Way Known as South Freeman Road and Located Generally Between Beall Lane and Rose Valley Drive into the City of Central Point, Oregon. Carol Fischer seconded. Roll Call: Ellard, yes; Fischer, yes; Gilkey, no; Gilmour, yes; Higginbotham, yes; and Stults, yes. Motion carried. C. Annexation of Unimproved Segments of First Street and Glades Drive Right -of-Way Planning Director Humphrey explained that this project consisted of the annexation of the unimproved segment of the First Street right-of-way extending from Freeman Road north approximately 1460 feet to Cupp Drive and the unimproved segment of the Glades Street right-of-way extending from Front Street east 250 feet to the First Street right-of-way. Annexation of the above described area will enable the City to proceed with right-of-way vacation that is currently being considered. David Gilmour made a motion to approve Resolution 873, A Resolution Declaring the Annexation of 4.21 Acres of Public Right-of-Way known as unimproved segments of First and Glades Streets and located between Freeman Road and Cupp Drive into the City of Centra! Point, Oregon. Bob Gilkey seconded. Roll Call: Motion passed unanimously. D. Busby Annexation Planning Director Humphrey explained that this project consists of the annexation of three tax lots totaling 3.0 acres located south of the Central Point city limits between Hanley Road and Jackson Creek. The proposal is considered infill and would allow for the modest expansion of Rosewood Estates, Phase 2. The City has received consent to annex from 100% of the property owners. Bill Stults made a motion to approve Resolution 874, A Resolution Declaring the Annexation of 3.0 Acres of Land Located between Hanley Road and Jackson Creek into the City of Central Point, Oregon. Carol Fischer seconded. Roll Call: Motion passed unanimously. E. Application to PUC for At Grade Railroad Crossing I~ I~~ Planning Director Humphrey explained that the City has contemplated the construction of anew railroad crossing for a number of years with the idea that better access into the area north of Taylor Road and west of Highway 99 was needed. A recent Traffic Impact Analysis City ofCentral Point City Council Minutes May ll, Z000 Page 3 prepared by JRH Engineering Consultants has confirmed that an additional crossing is needed between Pine Street and Scenic Avenue in order to master plan property west of Highway 99 that is proposed for eventual annexation. If authorization is given, the Planning Department will prepare the application for a crossing in the vicinity of the north boundary of Crater High School. The application is fora "T" crossing only and would not be a four way intersection. Mr Humphrey stated that a good faith effort has been made to satisfy the Oregon Department of Transportation request that one crossing be closed when another is opened. At this time there is not an available crossing to close. Garth Ellard made a motion to authorize the application for Railroad Highway Crossing Safety on Highway 99 for access to the Northwest section of the City. Carol Fischer seconded. Roll Call: Ellard, yes; Fischer, yes; Gilkey, yes; Gilmour, yes; Higginbotham, no; and Stults, yes. Motion carried. F. Planning Commission Report (Humphrey) Planning Director Tom Humphrey presented the Central Point Planning Commission Report for the regular meeting of May 2, 2000: Tabled a request submitted by Larry and Georgiana Dodd to vary from the minimum front, side and special setback requirements in the R-1-6 zoning district on property located at 482 Freeman Road. This item was originally discussed at the April Planning Commission meeting during which City staff discouraged the variances due to prospective improvements on Freeman Road. The Dodds asked that their request be continued until they could discuss alternative home construction options with their contractor. Alternative options have not yet been agreed upon. 2. Approved Phase I of the Final Development Plan (51 lots) for Miller Estates Planned Unit Development (PUD) and tentative plan located east of Pacific Highway and immediately south of North Valley Estates in the R-1-6 and R-2 zoning districts. The Commission approved the Final Development Plan contingent upon recommendations from the Planning and Public Works Department which included the submission of a final landscaping plan and construction oftemporary cul-de-sac bulbs at the end of Marian Avenue and Orth Drive. The Commission judged that other conditions to the tentative approval of the Preliminary Development Plan had been met. 3. Conditionally approved a site plan for US West to add 900 square feet of floor area to a building located at 336 Manzanita Street in the C-2, Commercial Professional zoning district. The addition is intended to upgrade the switching facility and provide improved service to the City of Central Point as it expands. Conditional approval was given based upon City staff recommendations including, but not limited to, the resolution of new parking demands and participation in a local improvement district (LID) to reconstruct and pave the alley between Third and Fourth Streets. 4. Continued a public hearing to consider a request by Elden Smith for tentative subdivision of a 1.1 acre parcel into six tax lots adjacent to and east of the house at 764 Pittview Avenue. The property is located in the R-1-8 Residential Single- Familyzoning district. The applicant has requested additional time to discuss public improvements recommended by City staff. Council Member Bob Gilkey made a motion to approve the Planning Commission Report for May 2, 2000. Carol Fischer seconded. Rotl Call: Motion passed unanimously. G. Department Reports Public Works Director Lee Brennan reported that: • staff has been working on the Comet Street storm drain project. City ofCentra/Point City Council Minutes May II,1000 Page 4 the East Pine Street Water line project will begin this month. the shop annex should be completed within the first portion of July. Building Official Lois DeBenedetti reported that the construction on the City Hall remodel has begun and they are on schedule. Finance Director Bill Brugger presented the Financial Statement for the month ending April 30, 2000. Planning Director Tom Humphrey introduced a proposed Annexation application for property adjacent to the Country Meadows subdivision. He stated that this item was to come before the Council at tonight's meeting but was lacking required information. It will be presented to the Council at the meeting of May 25, 2000. IX. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: at the Public Managers Meeting on May 10, 2000, funding for senior services programs was discussed. Representatives from Senior Services will be approaching the Council to help continue the programs offered to the senior citizens in Central Point. the State of Oregon has conducted a speed study on Beall Lane between Highway 99 and Hanley Road. At this time the current speed limit is 55 mph. DOT is recommending that the limit be reduced to 45 mph. Council agreed that the limit should be reduced. he has received a request to move the Public Appearances portion of the agenda to after the business section. Council agreed that the agenda should stay the way it is. X. COUNCIL REPORTS Council Member Bill Stults reported that he attended the State Tobacco Convention last week. He explained some of the items that were presented to help discourage teen smoking. Council Member David Gilmour would like to see City staff prepare a packet encouraging new businesses to locate in Central Point. Administrator Bennett explained that a city profile is being worked on. Council Member Donna Higginbotham wanted to explain her reason for voting No on the Application to PUC for At Grade Railroad Crossing. She stated that she will vote against any item that is presented regarding the development of the open space in the Northwest section of the City. Council Member Garth Ellard stated that he will be on Jury Duty for the Month of May. He asked if another Council person would be available to attend any meetings he will be missing. Carol Fischer stated that she would be available. Council Member Bob Gilkey updated the Council on the sound testing he has been doing throughout the City. Council Member Carol Fischer updated the Council on meetings that she had attended. ~I 1 City ofCentral Point City Counci/Minutes May 11,1000 Page S XI. MAYOR'S REPORT Mayor Walton reported that: he received a letter asking for support for the Cystic Fibrosis Foundation with a "Great Strides" walk on Saturday May 20, 2000. he received a letter in support of Veterans of the Korean War. he wanted to thank the City Staff who have helped support the Boys and Girls Club. XII. ADJOURNMENT Garth Ellard moved to adjourn, Bob Gilkey seconded, all said "aye" and the Council Meeting was adjourned at 9:50 p.m. The foregoing minutes of the May 11, 2000, Council meeting were approved by the City Council at its meeting of May 25, 2000. Dated: s/al~lot~ ATTEST: ~~ ,~ Authorized Represent ve ayor Bill Walton