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HomeMy WebLinkAboutCM062200CITY OF CENTRAL POINT City Council Meeting Minutes June 22, 2000 REGULAR MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 7:02 p.m. II. ROLL CALL: Mayor: Bill Walton Council Members: Garth Ellard, Carol Fischer, Bob Gilkey, David Gilmour, Donna Higginbotham, and Bill Stults were present. City Administrator Jim Bennett; City Attorney Doug Engle; Public Works Director Lee Brennan; Finance Director Bill Brugger; Police Chief Mike Sweeny; Planning Director Tom Humphrey; and Administrative Secretary Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of June 8 2000 City Council Minutes Garth Ellard made a motion to approve the minutes as presented. Carol Fischer seconded. Roll Call: Motion passed unanimously. Bob Gilkey abstained. VI. PUBLIC APPEARANCES There were no Public Appearances. VII. BUSINESS A. Review of City Council Decision Denying a Fence Variance for Property Located at 2662 St. James Way City Administrator Jim Bennett explained that on May 11, 2000, the City Council reversed the decision of the City Planning Commission and denied a fence variance application for a fence to be constructed on property located at 2662 St. James Way in the New Haven Estates Subdivision. The applicants have asked for the Council to reconsider their decision for the following reasons: 1. The applicants, Robert and Ruth Hadley, were not advised that the Planning Commission approval was subject to a seven day appeal period and review by the City Council. 2. A building permit for the fence was approved by the Planning Department and issued by the Building Department the day after the decision of the Planning Commission. The fence was constructed and received a final inspection from the Building Department prior to the City Council vote on April 13, 2000 to review the application. City of Central Point City Council Minutes June 22, 2000 Page 2 3. The fence was, therefore, completed before the expiration of the appeal period and before the City Council could review the decision of the Planning Commission. 4. The applicants were not informed of the City Council review of the Planning Commission decision scheduled for Thursday, May 11, 2000, and were not present at the meeting to present their case to the Council. There was discussion regarding the process used by City Staff and how to adjust it so that these types of things do not happen. Garth Ellard made a motion to rescind the Council denial of the Fence Variance made on May 11, 2000, and uphold the Planning Commission decision approving the Fence Variance on April 4, 2000. Bill Stults seconded. Roll Call: Motion passed unanimously. B. Review of Proposed Division of First Street Right-of-Way Mr. Bennett explained that the First Street Right-of-way survey has been completed along with the proposed division of the ROW between the abutting property owners. This review is to present the survey to the City Council and give the property owners a final opportunity to comment on the survey and the proposed division. The Ordinance formally vacating the ROW would include a map showing the division of the right-of-way, all utility easements, and a 15 foot access easement across the residential properties as well as language restricting the use of the property as agreed upon between the residential and commercial property owners. Mayor Walton asked if there were any comments from the audience. Ralph Hale, South 4th Street Mr. Hale asked when the surveyors would be setting the property pins. He has not found any along the ROW. Mr. Bennett explained that the pins would be set after the Council adopts the Ordinance. Tammy Gallagher, Rose Valley Drive Ms. Gallagher asked about a potential lot line adjustment with her neighbors due to the fact that the additional amount will only be a 10 foot access to the ROW. She stated that both neighbors have agreed to the adjustment and would like to know what she needs to do. Mr. Bennett explained that she would need to have the properties surveyed showing the new location of the lot lines. Rick Vallee, Rose Valley Drive Mr. Vallee asked what will prevent the commercial property owners from using the access easement. Mr. Bennett explained that it will be private property and they will not have permission to use the easement. Harry Gilg, 4th Street Mr. Gilg asked if Glades Drive would be closed off. He stated that the commercial property owners use this as access to the ROW. Mr. Bennett explained that Glades Drive will be vacated and the commercial property owner has stated that they plan to close off the access. Thomas Knox, 4th Street Mr. Knox asked about Fence Permits. Mr. Bennett explained the process for acquiring a fence permit and that under normal circumstances the permit process takes 3 to 4 days. Mayor Walton suggested that all concerned citizens return to the Council Meeting on July 27, 2000, for the first reading of the Ordinance. City of Central Point City Council Minutes June 22, 2000 Page 3 C. Resolution 883, Authorizing the Expenditure of Certain Grants Received After Adoption of the Fiscal year 1999-2000 Budget (Bennett) Mr. Bennett explained that during the current fiscal year, the City has received two grants totaling $50,000: one from Regional Strategies for the preparation of the Downtown Revitalization Plan and one from the U.S. Forest Service for implementation of the Strategic Plan. Accordingly a budget adjustment is necessary to account for these unanticipated revenues and expenditures. David Gilmour made a motion approving Resolution 883, Authorizing the Expenditure of Certain Grants Received After Adoption of the Fiscal Year 1999-2000 Budget. Bob Gilkey seconded. Roll Call: Motion passed unanimously. D. Resolution 884, Scheduling Biennial Election of Central Point City Officers on November 7, 2000 (Bennett) Mr. Bennett explained that the proposed resolution sets the date of the next election of City officers to coincide with the State wide General Election on Tuesday, November 7, 2000. The filing period for the election begins on Wednesday, August 9, 2000, and runs through Tuesday, August 29, 2000. The seats for Mayor, both Council Members At-Large and Council Member from Ward IV will be up for election. Bill Stults made a motion to approve Resolution 884, Scheduling Biennial Election of Central Point City Officers on November 7, 2000. Donna Higginbotham seconded. Roll Call: Motion passed unanimously. E. Resolution 885, Declaring the City Council's Intention to Amend the City of Central Point Comprehensive Plan and Title 17 of the Central Point Municipal Code (Bennett) Mr. Bennett explained that the Central Point TOD project has progressed to the point that it is time to transform the TOD from a drawing board exercise to a viable development within the City of Central Point. The first step in the process is to authorize work to begin on the necessary amendments to the City's Comprehensive Plan and Zoning Ordinance that will fix the boundaries of the TOD and establish the specific zoning designations and development criteria that will apply to the project. An outline of necessary changes to the City's Comprehensive Plan and Zoning Ordinance was presented to the Council for review along with an overview of the process that will be followed to bring the project to completion. Paul Morris from McKeever Morris explained the time frame for the completion of the Rail Road Crossing. He stated that they are waiting for the completion of the TSP. The goal is to have a draft of the crossing application within three weeks. The approval of the crossing could take three to six months. There was discussion regarding improvements to Jackson and Griffin Creeks and Grant Road. Mr. Gilmour stated that we should get something in writing from the County holding the City harmless in case Grant Road fails. Garth Ellard made a motion to approve Resolution 885, Declaring the City Council's Intention to Amend the City of Central Point Comprehensive Plan and Title 17 of the Central Point Municipal Code. Bob Gilkey seconded. Roll Call: Motion passed unanimously. City of Central Point City Council Minutes June 22, 2000 Page 4 F. Review of Proposal to Establish aStreet/Storm Drain Utility Fee (Brennan) Public Works Director Lee Brennan presented a preliminary study on the establishment of street and/or storm drain utility fees for the City. The methodology used to determine the fee structure was prepared by reviewing similar fees in other cities. Street fees are generally based on vehicle trips generated and storm drain fees by lot size and the amount of pavement on the property. He presented several options for establishing these fees. There was discussion on the high amount that the commercial and industrial businesses would be paying. The Council referred further discussion of the fees to study sessions in September and October and possible Council action after the November general election. G. Department Reports Planning Director Tom Humphrey reported that: • he has been working with School District No. 6 on a new facilities bond measure to be presented to the voters in September. • there will be a seminar in August for the downtown businesses to help them with sales and presentation. • the City Administrator has received a letter of interest from Sara Backus to be appointed to the Citizens Advisory Committee. David Gilmour made a motion to appoint Sara Backus to the City of Central Point Citizen's Advisory Committee. Bob Gilkey seconded. Roll Call: Motion passed unanimously. Finance Director Bill Brugger presented the financial report ending May 31, 2000. Police Chief Sweeny reported that: • the City has received a tort claim notice from the family of Cole Younger Smith including the City in a "wrongful death suit" along with the other police agencies that were involved in the shooting death of Mr. Smith. • the remodel of the Police Department is underway and should be complete by June 30. • the department is completing the patrol plans for the July 4th Celebration and the Jackson County Fair. • the concerns regarding the Bob Dylan concert are being addressed. They were not able to enforce the law on the Expo grounds but they were able to enforce the law as people left the concert. He explained the amount of tickets given for DUII and other traffic infractions. Public Works Director Lee Brennan reported that: • at this time the crack sealing program has been suspended until the weather cools. • the Menteer Park project has been started. No play equipment is being installed. VIII. CITY ADMINISTRATOR'S REPORT City Administrator Jim Bennett reported that: • the City Hall remodel should be completed by July 1. City of Central Point City Council Minutes June 22, 2000 Page S • County Administrator Sue Slack had a meeting with local cities regarding urban growth boundaries and who should be responsible for the zoning and planning of those areas outside of city limits but inside the urban growth boundaries. • there have been people inquiring about purchasing the property known as Liberty Park. He asked the Council if they would be interested in obtaining offers for the sale of the property. IX. COUNCIL REPORTS Council Member Bill Stults updated the Council on the Medford Water District Water Quality Report and asked Mr. Brennan why Central Point didn't join with the District in preparing the report. Mr. Brennan stated that the City has prepared its own Water Quality Report which will be sent out to Central Point customers by the end of the month. Bob Gilkey made a motion to continue past 10:00 p.m. Garth Ellard seconded. Roll Call: Motion passed unanimously. Council Member David Gilmour stated his concerns with the proposed amphitheater at the Jackson County Expo. He was very upset with the lack of security and law enforcement at the recent Bob Dylan concert as well as the noise and traffic congestion it caused. He felt that the new amphitheater would also create similar problems. David Gilmour made a motion that the Central Point City Council will only support a new amphitheater on the Expo property if: 1) A detailed traffic flow plan is developed and approved by the Central Point City Staff; 2) A plan is developed for appropriate policing during public events; 3) The stadium be situated to minimize noise within residential areas in Central Point. Orientation of the stadium and noise abatement buffers should be approved by Central Point City staff; 4) A plan is developed to reimburse the City for extra costs associated with Expo events. Bob Gilkey seconded. Roll Call: Motion passed unanimously. Council Member Donna Higginbotham stated her concerns for the Senior Services Center and asked if the City could do more to help. Mr. Bennett stated that a local contractor, Bob Fellows, has volunteered to spearhead a committee for fund raising events. Council Member Garth Ellard expressed his thanks to Mr. Brennan for replacing the old flag at Station 7:8. Council Member Bob Gilkey asked how the City keeps track of planning permits granted for special medical needs. He suggested that the city establish an annual review of these permits to determine if they are still valid. Mr. Gilkey also stated that there is property on Pittview that the City should look into for purchasing for a park. Council Member Carol Fischer updated the Council on the BCVSA meeting for June 2000. X. MAYOR'S REPORT Mayor Walton reported that: • SODA has presented a plaque to the City Council for work done in the community regarding the sale and use of tobacco products. • he will be attending the Oregon Mayors Conference in Enterprise in August. • the Council has been invited to be in the 4th of July parade again this year. • he would like to see figures to present to citizens regarding the cost of establishing a City fire department if the annexation to the Fire District is not approved. City of Central Point City CouncilMinutec June 22, 2000 Page G XI. ADJOURNMENT Garth Ellard moved to adjourn, Bob Gilkey seconded, all said "aye" and the Council Meeting was adjourned at 11:16 p.m. The foregoing minutes of the June 22, 2000, Council meeting were approved by the City Council at its meeting of July 13, 2000. Dated: fl/~~ /DU ATTEST: Authorized Representati i 1 Q Mayor Bill Walton C~ J