HomeMy WebLinkAboutCouncil Resolutions 1887RESOLUTION OF THE CITY OF CENTRAL POINT
RESOLUTION NO. 1887
A RESOLUTION AUTHORIZING THE PURCHASE OF A STREET SWEEPER FROM SWS EQUIPMENT,
LLC THROUGH A SOURCEWELL INTERSTATE COOPERATIVE PROCUREMENT
RECITALS
WHEREAS, the City of is authorized to enter into contracts for the procurement of goods and
services necessary to conduct municipal operations and provide public services; and
WHEREAS, Central Point Municipal Code 2.40.110.C.4 authorizes contracts to be awarded in
any manner the City Manager deems appropriate to the City’s needs for purchase contracts for
which prices and/or suppliers are regulated by a governmental authority; and
WHEREAS, the City lost one of its street sweepers due to a fire resulting from a hydraulic line
failure; and
WHEREAS, the street sweeper was one of only two which the City runs daily to keep the streets
clean and safe, and having only one street sweeper in the fall would mean the City could not
keep up with the debris; and
WHEREAS, finding a replacement street sweeper is time-sensitive to ensure availability for fall
2026, and City staff contacted numerous street sweeper manufacturers/retailers and found
that with the exception of one company, the earliest a street sweeper could be received is 9 -
months from date of order; and
WHEREAS, one street sweeper has been determined to be in-stock through Sourcewell
Cooperative Purchasing: a Schwarze A9 Monsoon single-engine sweeper; and
WHEREAS, Sourcewell is a governmental cooperative purchasing organization that conducts
competitive solicitations and establishes cooperative purchasing contracts for use by
participating governmental entities; and
WHEREAS, Sourcewell conducted a competitive solicitation identified as Sourcewell Quote No.
5179-2 dated August 11, 2026, with SWS Equipment, LLC (the “Sourcewell Contract”); and
WHEREAS, the City is an eligible and/or participating governmental entity authorized to utilize
the Sourcewell Contract; and
WHEREAS, the City desires to purchase one Schwarze A9 Monsoon single-engine sweeper from
SWS Equipment, LLC pursuant to the Sourcewell Contract in an amount not to exceed Four
Hundred Twenty-Five Thousand Dollars ($425,000); and
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WHEREAS, the City has reviewed the Sourcewell solicitation and resulting contract and
determined that the solicitation and award process was conducted through an open and
impartial competitive process substantially equivalent to the source -selection methods
required by Oregon law; and
WHEREAS, the Sourcewell Contract permits SWS Equipment, LLC to extend the terms,
conditions, and prices of the original contract to the City; and
WHEREAS, the City has determined that the purchase through the Sourcewell interstate
cooperative procurement is in the City's best interest because the Sourcewell Contract provides
competitively established pricing and contract terms, reduces procurement time and
administrative costs, and provides the City with an efficient means of obtaining the required
street sweeper; and
WHEREAS, the City has complied with the applicable requirements of ORS 279A.220 and the
Oregon Attorney General/DAS public contracting rules governing interstate cooperative
procurements, including any applicable notice and opportunity for public comment; and
WHEREAS, the City has determined that the Sourcewell Contract and proposed purchase satisfy
the requirements applicable to interstate cooperative procurements under Oregon law,
including the requirement that the City not materially alter the terms, conditions, or prices of
the original Sourcewell Contract; and
WHEREAS, sufficient appropriations will be established before the City incurs the expenditure;
and
WHEREAS, the City Council finds that authorizing the purchase through the Sourcewell
interstate cooperative procurement is in the best interest of the City and serves a legitimate
municipal purpose.
THE CITY OF CENTRAL POINT RESOLVES AS FOLLOWS:
Section 1. Findings. The City Council adopts the foregoing recitals as findings and incorporates
them into this Resolution by reference.
Section 2. Authorization of Purchase. The City Council hereby authorizes the City to purchase
one Schwarze A9 Monsoon single-engine sweeper from SWS Equipment, LLC pursuant to
Sourcewell Contract No. 5179-2, in an amount not to exceed Four Hundred Twenty-Five
Thousand Dollars ($425,000).
The authorized amount includes all applicable equipment, accessories, delivery, freight,
installation, taxes, fees, and other charges reasonably associated with the purchase, to the
extent permitted by the Sourcewell Contract.
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Section 3. Authorization to Execute Documents. The City Manager, or the City Manager's
designee authorized under the City's municipal code and purchasing policies, is hereby
authorized to execute on behalf of the City the purchase order, contract, equipment order,
financing documents, and other documents reasonably necessary to complete the purchase
authorized by this Resolution, provided that the documents are consistent with this Resolution
and the Sourcewell Contract.
Section 4. No Material Modification of Cooperative Contract. The City Manager and City staff
are not authorized by this Resolution to make any material change to the terms, conditions, or
prices of the Sourcewell Contract that would be inconsistent with Oregon's requirements for
interstate cooperative procurement.
Section 5. Budget and Appropriation. The City Manager, Finance Director, and other
appropriate City officials are authorized to take all actions necessary to appropriate, encumber,
and expend funds within the City's adopted Supplemental budget for the purchase authorized
by this Resolution.
Section 6. Procurement File. City staff are directed to maintain in the City's procurement file
documentation sufficient to demonstrate compliance with applicable Oregon cooperative
procurement requirements.
Section 7. Authority to Complete Procurement. The City Manager and appropriate City staff
are authorized to take all actions reasonably necessary to implement this Resolution and
complete the purchase, provided that such actions remain within the scope and dollar
limitation authorized by this Resoluti on.
Section 8. Effective Date. This Resolution shall take effect immediately upon adoption.
PASSED by the Council and signed by me in authentication of its passage this 27th day of
August, 2026.
_______________________________
Mayor Taneea Browning
ATTEST:
______________________________
City Recorder
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