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CITY OF CENTRAL POINT
City Council Meeting Minutes
June 12, 2008
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Bruce Dingler, Dick Halley, Kay
Harrison and Matthew Stephenson were present. Walter
Moczygemba and Mike Quilty were excused.
City Administrator Phil Messina; City Attorney Doug Engle;
Community Development Director Tom Humphrey; Public
Works Director Bob Pierce; Police Chief Jon Zeliff; Finance
Director Jill Turner; Human Resources Manager Barbara
Robson; Parks and Recreation Manager Matt Samitore;
and Planning Secretary Didi Thomas were also present.
IV. SPECIAL PRESENTATION -New Officer Swearing In
Chief Jon Zeliff administered the oath of office to officers Dan Kessler and Bo
Shoen and presented each their police badges.
V. PUBLIC APPEARANCES -None
VI. CONSENT AGENDA
A. Approval of May 22, 2008, City Council Minutes
B. Authorizing Proclamation for "War on Hunger Week"
C. Accepting Financial Report ending April 30, 2008
Kay Harrison made a motion to approve the Consent Agenda as presented.
Bruce Dingler seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay
Harrison, yes; and Matt Stephenson, yes. Motion approved.
VII. ITEMS REMOVED FROM CONSENT AGENDA -None
VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Public Hearing and First Reading of an Ordinance Vacating Certain
Portions of North 3ro Street
Community Development Director Tom Humphrey presented a proposal for the
vacation of a portion of North 3~' Street. Notice of the vacation had been properly
posted. Findings and issues have been addressed in the staff report, and
consent of all affected property owners has been obtained
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City Council Minutes
June 12, 2008
Page 2
Mayor Williams opened the public hearing. No one came forward to speak for or
against the vacation. Mayor Williams closed the public hearing.
Dick HaNey made a motion to pass to second reading An Ordinance
Vacating Certain Portions of North 3ro Street. Kay Harrison seconded. Roll
call: Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Bruce
Dingler, yes. Motion approved.
B. Public Hearing, Resolution No. 1176, A Resolution Adopting Budget
for Fiscal Year July 1, 2008 to June 30, 2009, Making Appropriations
and Levying Taxes
Finance Director Jill Turner presented a resolution approving the 2008-2009
Budget. The only revision is the addition of one street capital improvement
project at the request of the Budget Committee.
Mayor Williams opened the public hearing. No one came forward to speak for or
against the budget resolution. Mayor Williams closed the public hearing.
Matt Stephenson made a motion to approve Resolution No. 1176, A
Resolution Adopting Budget for Fiscal Year July 1, 2008 to June 30, 2009.
Bruce Dingler seconded. Roll call: Kay Harrison, yes; Matt Stephenson, yes;
Bruce Dingler, yes; and Dick Halley, yes. Motion approved.
C. Resolution No. 1177, A Resolution Adopting General Procedures for
Fiscal Year 2008-2009
Finance Director Jill Tumer presented a resolution outlining general procedures
and appointments of City Attorney, City Judge, Insurance Agent of Record, City
Auditor and City Engineer.
Matt Stephenson made a motion to approve Resolution No. 1177, A
Resolution Adopting General Procedures for Fiscal Year 2008-2009. Dick
Halley seconded. Roll call: Matt Stephenson, yes; Bruce Dingler, yes; Dick
Halley, yes; and Kay Harrison, yes. Motion approved.
D. Resolution No. 1178, A Resolution Certifying the Provision of
Certain Municipal Services by the City of Central Point, Oregon
Finance Director Jill Turner presented a resolution certifying provisions of
municipal services by the City to receive state cigarette, liquor, and gas taxes.
The city expects to receive $989,000 from these resources in 2008-2009.
Matt Stephenson made a motion to approve Resolution No. 1178, A
Resolution Certifying the Provision of Certain Municipal Services by the
City of Central Point, Oregon. Kay Harrison seconded. Roll call: Bruce
Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Matt Stephenson, yes.
Motion approved.
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City Council Minutes
June 12, 2008
Page 3
E. Resolution No. 1179, A Resolution Electing to Receive State
Revenue Sharing Funds for Fiscal Year 2008-2009 pursuant to ORS
221.770
Finance Director Jill Turner presented a resolution requesting the City's desire
and qualifications for receipt State revenue sharing. The City expects to receive
$115,000 from this source in 2008-2009.
Matt Stephenson made a motion to approve Resolution No. 1179, A
Resolution Electing to Receive State Revenue Sharing Funds for Fiscal
Year 2008-2009 pursuant to ORS 221.770. Kay Harrison seconded. Roll call:
Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Bruce Dingler,
yes. Motion approved.
F. Resolution No. 1180, A Resolution Revising Position Classification
Pay Plan
Human Resources Manager Barbara Robson presented a resolution revising the
Position Classification Pay Plan, adjusting the monthly salaries for all positions
and reflecting a COLA increase. There was discussion regarding police officer
salaries. Mrs. Robson stated that incentive pay is available to officers which are
not reflected in the proposed pay plan.
Bruce Dingler made a motion to approve Resolution No. 1180, A Resolution
Revising Position Classification Pay Plan as presented. Matt Stephenson
seconded the motion. Roll call: Kay Harrison, yes; Matt Stephenson, yes; Bruce
Dingler, yes; and Dick Halley, no. Motion approved.
G. Resolution No. 1181, A Resolution Extending the City of Central
Point's Workers Compensation Coverage to Volunteers of the City of
Central Point
Human Resources Manager Barbara Robson reviewed a resolution providing
Workers Compensation coverage to City volunteers. The Finance Department
calculates the value of the work performed by volunteers. The total cost to the
City for the insurance coverage would be less than $1,000 per year.
Matt Stephenson made a motion to approve Resolution No. 1181, A
Resolution Extending the City of Central Point's Workers Compensation
Coverage to Volunteers of the City of Central Point. Dick Halley seconded
the motion. Roll Call: Matt Stephenson, yes; Bruce Dingler, yes; Dick Halley,
yes; and Kay Harrison, yes. Motion approved.
IX. BUSINESS
A. Planning Commission Report
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City Council Minutes
June 12, 2008
Page 4
Community Development Director Tom Humphrey presented the Planning
Commission report for June 3, 2008. A subcommittee of the Downtown and
Strategic Plan Committee, comprised of seven people with varying degrees of art
background, met and commenced work on some basic guidelines for evaluating
and approving murals in the Downtown district. These guidelines were
presented to the Planning Commission who is responsible for the review and
approval of murals. Planning Commissioners made suggestions for minor
amendments to the criteria. A revised version will be presented at the July 1,
2008, Planning Commission meeting. Mr. Humphrey stated that he would put
some information together relating to what an Arts Council will do once issues
have been ironed out. Murals submitted for consideration would be required to
have a historic theme and be related in some way to Central Point's past.
Kay Harrison made a motion to approve the Planning Commission Report
dated June 12, 2008. Dick Halley seconded the motion. Roll call: Bruce
Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Matt Stephenson, yes.
Motion approved.
B. Electric Utility Franchise Fee
Finance Director Jill Turner presented a staff report in support of an increase in
the franchise fee with Pacific Corporation to 5% of gross revenues for all bills on
or after October 1, 2008. Ms. Turner stated that the increase would amount to
approximately $1.25 per month and would be shown as a line item on customer
bills. Revenue from the increase in fees would be placed in the general fund.
Dick Halley made a motion to authorize the City Administrator to write a
letter to Pacific Corporation electing to increase the franchise fee to 5% of
gross revenues for all bills on or after October 1, 2008. Kay Harrison
seconded the motion. Roll call: Dick Halley, yes; Kay Harrison, yes; Matt
Stephenson, yes; and Bruce Dingler, yes.
X. COUNCIL BUSINESS
Council Member Kay Harrison brought up the matter of placement of portable
toilets in public parks. Parks & Recreation Manager Matt Samitore stated that he
is working on a resolution requesting that all parks over one (1) acre be required
to have a bathroom. Council encouraged Mr. Samitore to invite concerned
neighbors to a meeting to discuss this matter.
Council Member Dick Halley requested that the Police Department look into the
stacked cars in a field behind 442 N. 1St Street. The Chief indicated that he
would have Code Enforcement Officer Barnett check into the matter.
XI. MAYOR'S REPORT
Mayor Williams reported that:
• he attended a steering committee meeting for La Clinica.
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City Council Minutes
June 12, 2008
Page 5
• he will be retiring from Premier West Bank on June 27, 2008.
• City staff was currently voting on entries for the "If I Were Mayor» contest.
XII. CITY ADMINISTRATOR'S REPORT
City Administrator Phil Messina reported that the City would be sponsoring a tech
pavilion at the fair this year and that Friday evening, June 13, 2008 would be the
first "Movies in the Park" event. Mr. Messina also thanked Councilman Dingier
for his assistance with the benches that were installed in various locations
around the City. He also stated that there will not be a Study Session in June.
XII. COUNCIL REPORTS
Council Member Bruce Dingier reported that he:
• Attended the groundbreaking ceremony for the Oregon Fallen War Heroes
Memorial in Don Jones Park with several political officials attending.
• Attended the Twin Creeks Mud Fest.
• Attended a Planning Commission meeting.
• Assisted in the installation of benches.
1
Council Member Kay Harrison reported that she:
• Attended the Oregon Fallen War Heroes Memorial groundbreaking
ceremony.
• Attended the Rodeo and helped with recycling.
Council Member Dick Halley thanked the Public Works Street Crew for their help
with the benches downtown.
XIII. DEPARTMENT REPORTS
Finance Director Jill Turner stated that:
• She is working on the 360 evaluations and her goal is to finish prior to June
30, 2008.
• They have been working on the preparation of the final budget document.
• The Finance Department hosted a luncheon for the Rogue Valley Regional
Finance Directors.
Public Works Director Bob Pierce reported that:
• He is working on evaluations.
• He has been working on the Strategic Plan.
• Staff is working with the 4~' of July committee preparing maps of
closures, fire lanes and hanging banners.
• The street crew rearranged their crack-sealing schedule to assist with
installations, and should continue next week.
• The flags are up for Flag Day.
• Water meters and new lines for fire suppressant are being installed.
road
bench
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City Council Minutes
June 12, 2008
Page 6
Parks & Recreation Manager Matt Samitore reported that:
• Don Jones Park bids came in $1 million over budget. The department is
working on a new plan to split up the bidding, eliminate several buildings and
do the parking in two phases. The restructuring should allow some
contractors who were not previously able to bid to furnish a bid on portions. of
the project.
• the Grange Co-op has volunteered to donate $20 gift certificates to the first
500 people who purchase bricks for the Veterans Memorial.
• A grant has been received for the Arts and Science camp providing tuition
funds.
Community Development Director Tom Humphrey reported that:
• the Rogue Creamery would like to have a representative on the Downtown
Street Improvement committee. Council determined that Francis Plowman
would be a good addition to the committee.
• the Malot building is under construction on 3`~ and Oak.
• he attended an RPS meeting on Tuesday.
Human Resources Manager Barbara Robson reported that:
• she is working on personnel issues and vacant positions.
• The police officer recruitment closes Monday, June 16.
Police Chief Jon Zeliff reported that:
• Physical endurance testing of potential officer candidates will take place at
Scenic Middle School on Friday, June 20, 2008, at 1 p.m.
• The High Techs Crime Lab is working in conjunction with other jurisdictions on
a recent arrest.
• The Police Department has been working with the State Fire Marshall's office
and Fire District #3 in preparation for the 4~' of July weekend.
XIV. EXECUTIVE SESSION -None
XV. ADJOURNMENT
Matt Stephenson moved to adjourn. Bruce Dingier seconded. All said "aye" and
the Council Meeting was adjourned at 8:30 p.m.
The foregoing minutes of the June 12, 2008, Council meeting were approved by the City
Council at its meeting of June 26, 2008.
Dated: ~ /~ ~/ p ,..: .
/ Mayor Hank Williams
ATTE
City Recorder