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HomeMy WebLinkAboutCM041008 CITY OF CENTRAL POINT City Council Meeting Minutes April 10, 2008 1. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Dick Halley, Kay Harrison, Walter Moczygemba, and Matthew Stephenson were present. Mike Quilty was absent. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Finance Director Jill Turner; Development Services Coordinator Matt Samitore; and City Recorder Deanna Gregory were also present. 1 IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of March 27, 2008, City Council Minutes. B. Approval of Proclamation for Municipal Clerks Week C. Approval of Proclamation for Public Works Week D. Approval of Street Closure for Rodeo Events Bruce Dingler made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES ANA RESOLUTIONS A. Ordinance No. 1911, An Ordinance Granting a Non-Exclusive Franchise Agreement to Hunter Communications, Inc. to Use the Public Way to construct and Maintain Communication Facilities within the City of Central Point Finance Director Jill Turner stated that this is the second reading of an Ordinance approving aNon-exclusive Franchise Agreement with Hunter Communications. There were no recommended changes at the first reading. City of Central Point City Council Minutes Apri110, 2008 Page 2 Kay Harrison made a motion to approve Ordinance No. 1911, An Ordinance Granting a Non-Exclusive Franchise Agreement to Hunter Communications, Inc. to Use the Public Way to Construct and Maintain Communication Facilities within the City of Central Point. .Seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. Motion approved. B. Resolution No. 1172, A Resolution Adopting the Central Point Police Department Use of Force Plan in Cooperation with Jackson County Police Chief Jon Zeliff explained that the Oregon legislative assembly passed Senate Bill 111, requiring the District Attorney and Sheriff in each county convene a Deadly Physical Force Planning Authority to draft a plan which addresses investigation and other aspects of situations in which a law enforcement officer uses deadly physical force in the line-of-duty. The plan was presented to Council at a Study Session on February 25th for discussion. The Jackson County Public Safety Coordinating Council and the Planning Authority presented the Plan for public hearing in Medford February 27th The recommended resolution adopts the plan in cooperation with Jackson County. Dick Halley made a motion to approve Resolution No. 1172, A Resolution Adopting the Central Point Police Department Use of Force Plan in Cooperation with Jackson County. Bruce Dingler seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. Motion approved. C. A Resolution Directing City Staff to Utilize the Best Available Flood Hazard Data for Floodplain Development Purposes. Community Services Coordinator Matt Samitore explained that the proposed resolution directs staff to use the most current flood hazard information available when approving construction in the floodplain. Staff is working with W.L. Moore on the issues within Twin Creeks. Herb Farber -Business Owner and Resident Mr. Farber stated that the recommended resolution does not provide staff with flexibility to work with current development. If the most recent map is used today several lots in Twin Creeks would be unbuildable. The maps keep changing and he feels that staff should have flexibility to make decisions on best information, not tied to a specific map. City Attorney Doug Engle stated that the resolution is very specific to which map will be used. It does not allow staff the ability to be flexible when making development decisions. Council directed staff to return with a revised resolution allowing staff to use the most recent data available and not stipulating one specific map. Cify of Central Point City Council Minutes April 70, zoos Page 3 D. First Reading of An Ordinance Amending the Central Point Municipal Code by Modifying Chapters 17.64.040; 17.64.100; 17.24.055; 17.28.010 and 17.28.050; and by Deleting Chapters 17.28.060; 17.2$.070 and 17.28.080 Community Development Director Tom Humphrey explained that there are inconsistencies in the Central Paint Municipal Code. The Planning Commission is recommending the proposed modifications. Section 17.64 Uff-Street Parking and Loading. The recommended changes are in regards to parking sta{i design, minimum dimensions and number of spaces required. Section 17.28 R-3 Residentia! Multiple Family District. The changes would set provisions for minimum densities in order to retain the objective of the R-3 district. Section 17.24 R-2 Residential Two-Family District. The recommended changes are to maintain the appropriate R-2 zone minimum and maximum density requirements for a two family district. Mayor Williams opened the public hearing. Jason Elzy - 2251 Table Rock Road Mr. Elzy represents the Housing Authority of Jackson County. He is in favor of the amendments. It will give more freedom in the design of the building they are planning in Central Point. Mayor Williams closed the public hearing Matt Stephenson made a motion to pass to second reading An Ordinance Amending the Central Point Municipal Code by Modifying Chapters 17.64.040; 17.64.100; 17.24.055; 17.28.010 and 17.28.050; and by Deleting Chapters 17.28.060; 17.28.070; and 17.28.080. Kay Harrison seconded. Roil call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for April 1, 2008: • The Commission conducted a public hearing and then recommended approval of amendments to CPMC, Section 17.64 Off-Street Parking and Loading, Section 17.28 R-3, and Section 17.24 R2 to update local standards to follow "best management' practices and to set minimum Cify of Central Point City Council Minutes April 10, 2008 Page 4 density requirements in higher density zoning districts. The Commission received favorable public testimony and found that the proposed changes were reasonable and timely. • The Commission conducted a public hearing and then approved a request for a Class C Variance application to exceed the maximum lot size for the consolidation of two single family tax lots. The subject property is located at 2137 and 2141 Rabun Way in the Blue Grass Downs subdivision which is zoned R-1-8 and has a maximum lot area requirement of 12,000 square feet. The applicant argued that the odd geometry of the lots and the awkward location of utility infrastructure supported the variance. When consolidated the two properties total 17,424 square feet. The Commission determined that the variance ws justified and would not be a precedent setting under the circumstances. The resulting estate-sized house plan was supported by the neighborhood and the Blue Grass downs architectural control committee. The size and appearance of the new home will be compatible with other homes in the vicinity. • The Commission amended an earlier condition of approval for the Providence Central Point Medical Plaza that would give the Community Development Director more flexibility in adjusting the size of the sign lettering for the new building. This allows new lettering to be adjusted in proportion to the size of the building. Matt Stephenson made a motion to approve the Planning Commission Report for April 10, 2008 as presented. Kay Harrison seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; and Matt Stephenson, yes. Motion approved. IX. COUNCIL BUSINESS Council Member Bruce Dingler would like a detailed cost report for changes that could be made to Pine Street in front of Rays. He would like to see what can be done, and how much those options would cost the city. He asked for the report to be provided by the next Council meeting. Mr. Samitore stated that it may take longer, but they would report back as soon as possible. Council Member Walt Moczygemba is concerned that the Blue Grass Downs wetlands has turned into a mud hole. Mr. Samitore explained that the state agreement regulates the management of that area as a Upland Wetland. Mr. Samitore explained the purpose and maintenance of an Upland Wetland. Council Member Dingler would like to see the tabulations of the two surveys that the city is conducting. City Administrator Phil Messina stated that the phone survey is not complete. City Recorder Deanna Gregory stated that she would have the totals from the newsletter survey available Monday. City of Central Point City Council Minutes Apri110, 2008 Page 5 X. MAYOR'S REPORT Mayor Williams reported that he attended the Lillie Bell Grand Opening. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • The Statement of Economic Interest forms are due April 15~'. There are several issues throughout the state regarding the new rules. The Governor has assigned a task force to look into them. • The budget is just about ready for the Committee. There will be one layoff this year due to the decrease in building permits. XII. COUNCIL REPORTS Council Member Bruce Dingier reported that he helped install planter boxes in the downtown area. Council Member Dick Halley reported that: • He attended a Chamber of Commerce Meeting • He attended the Citizens Advisory Committee meeting where they are discussing options for Pine Street. Council Member Kay Harrison reported that she attended the Medford Water Commission meeting. Council Member Walt Moczygemba reported that: • He attended the Jewett Health Clinic meeting. • He helped install planter boxes in the downtown area. III. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that: • There will be a Downtown Development Committee meeting on Monday, April 14"'. • There will be a planting event for the downtown planter boxes on April 26~'. • He has received notice that Jackson County is amending their enterprise zone. They have asked the city if we would like anything included in these areas. Staff would like direction from Council before proceeding. The consensus was that staff should look into this further and bring options back to Council. Public Works Director Bob Pierce reported that: • The street crews will be starting the crack sealing program for this year. • The water meter maintenance crews have begun the maintenance of large meters. • Staff has been preparing for Public Works Week. City of Central Point City Council Minutes April 10, 2008 Page 6 Finance Director Jill Turner reported that staff has been working on the budget document. She has spent time regarding the lay off of one employee helping with options. Community Services Coordinator Matt Samitore reported that: • They have agreed upon a price for the property next to Don Jones Park. This will help with infrastructure issues for the park. • Staff is wrapping up this year's capital improvements to parks. They had a little money left over and will be landscaping a small park on Pine Street. • The city received two building permits in March. XIV. EXECUTIVE SESSION -None XV. ADJOURNMENT Kay Harrison moved to adjourn, Bruce Dingier seconded, all said "aye" and the Council Meeting was adjourned at 8:30 p.m. The foregoing minutes of the April 10, 2008, Council meeting were approved by the City Council at its meeting of April 24, 2008. Dated: ~'~~s~~7 - ~~~~ Mayor Hank Williams ATT City Recorder 1