HomeMy WebLinkAboutCouncil Resolutions 1884RESOLUTION NO. 1884
A RESOLUTION APPROVING THAT INTERGOVERNMENTAL AGREEMENT WITH
RVCOG FOR COMMERCIAL KITCHEN PROJECT AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAME
Recitals:
A. WHEREAS, RVCOG has acquired from City the former Public Works
Facility located at 399 S 5th Street, Central Point, Oregon, for the purpose
of relocating its RVCOG Food Bank Commercial Kitchen operations; and
B. WHEREAS, RVCOG is not itself an eligible CDBG applicant and has
requested City to serve as the applicant and grantee for the project with the
City serving as the pass-through entity for reimbursement requests and
distribution of grant funds; and
C. WHEREAS, City is a non-metropolitan city eligible to apply for a 2026
Community Development Block Grant (CDBG) from Business Oregon, with
funds originating from the U.S. Department of Housing and Urban
Development (HUD) for public facilities and housing improvements primarily
benefiting persons of low and moderate income; and
D. WHEREAS, City Council, in accordance with the citizen participation
requirements of the Oregon CDBG program, held a public hearing on July
16, 2026, where it was resolved that City is in support of the RVCOG Food
Bank Commercial Kitchen Project and authorized submission of a pre-
application and, if invited, a full application to Business Oregon for a 2026
Community Development Grant for the Project in an amount not to exceed
$1,500,000; and
E. WHEREAS, City is a member jurisdiction of RVCOG; and
F. WHEREAS, the purpose of the IGA is to define the roles and responsibilities
of RVCOG and City as they relate to the application and administration of
the Community Development Block Grant funds to renovate the property
located at 399 S 5th Street, Central Point, Oregon; and
G. The City and RVCOG have authority to enter into this IGA under ORS Chapter
190.
The City of Central Point resolves as follows:
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Res. No.1884; August 13, 2026 Page 2
Section 1. The Intergovernmental Agreement between the City of Central Point and the
Rogue Valley Council of Governments for application of a CDBG grant for the
Commercial Kitchen Project, attached hereto, is approved.
Section 2. The City Manager is authorized to execute said agreement and to take any
additional steps necessary to effectuate the terms of the IGA.
Section 3. This Resolution becomes effective immediately upon its passage.
Passed by the Council and signed by me in authentication of its passage this
_____ day of August, 2026.
_______________________________
Mayor Taneea Browning
ATTEST:
______________________________
City Recorder
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INTERGOVERNMENTAL AGREEMENT
FOR CDBG APPLICATION – COMMERCIAL KITCHEN PROJECT
THIS AGREEMENT is made and entered into by and between the Rogue Valley Council of
Governments, a voluntary intergovernmental association, hereinafter referred to as RVCOG, and the
City of Central Point, a municipal corporation, hereinafter referred to as CITY, both of which are
hereinafter referred to collectively as PARTIES;
WITNESSETH
WHEREAS, RVCOG has acquired from CITY the former Public Works Facility located at 399 S
5th Street, Central Point, Oregon, for the purpose of relocating its RVCOG Food Bank Commercial
Kitchen operations; and
WHEREAS, RVCOG is not itself an eligible CDBG applicant and has requested CITY to serve as
the applicant and grantee for the project with the CITY serving as the pass-through entity for reimbursement
requests and distribution of grant funds; and
WHEREAS, CITY is a non-metropolitan CITY eligible to apply for a 2026 Community
Development Block Grant (CDBG) from Business Oregon, with funds originating from the U.S.
Department of Housing and Urban Development (HUD) for public facilities and housing improvements
primarily benefiting persons of low and moderate income; and
WHEREAS, CITY’s City Council, in accordance with the citizen participation requirements of the
Oregon CDBG program, held a public hearing on July 16, 2026, where it was resolved that CITY is in
support of the RVCOG Food Bank Commercial Kitchen Project and authorized submission of a pre-
application and, if invited, a full application to Business Oregon for a 2026 Community Development
Grant for the Project in an amount not to exceed $1,500,000; and
WHEREAS, CITY is a member jurisdiction of RVCOG; and
WHEREAS, the purpose of this agreement is to define the roles and responsibilities of RVCOG and
CITY as they relate to the application and administration of the Community Development Block Grant
funds to renovate the property located at 399 S 5th Street, Central Point, Oregon.
NOW THEREFORE, in consideration of the mutual terms, conditions, stipulations and covenants
herein contained, the PARTIES do hereby agree to the following:
1. CITY ROLE AND RESPONSIBILITIES
a. Establish a staff and/or City Council liaison who will serve as the point of contact for CITY
during the CDBG process, from pre-application to grant closure.
b. Permit RVCOG to apply for CDBG funds through CITY.
c. Act as the recipient of the award to the extent required by the Oregon Business Development
Department-Infrastructure Finance Authority (OBDD-IFA).
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d. Request a conflict-of-interest exception to designate RVCOG for grant administration,
environmental review, and labor standard compliance from the OBDD-IFA in a letter in which the
following Housing and Urban Development (HUD) regulations are responded to individually:
570.489(h)4 (i) and (ii); and, 570.489(h)5 (i),(ii),(iii),(iv),(v),(vi), and (vii).
e. In the event that the conflict-of-interest exception in (d) above is not successful, select, in
collaboration with RVCOG, a third-party administrator to be paid out of grant funds.
f. Once the occupancy permit is obtained, ensure that the CDBG program required deed restriction
(see Exhibit A) is recorded in the deed to the property owned by RVCOG. The deed restriction
will remain in place until five years after the CITY closes the CDBG grant with the State.
g. Assist RVCOG administratively in accomplishing the tasks identified under RVCOG ROLE AND
RESPONSIBILITIES and maintaining regular communication with RVCOG.
2. RVCOG ROLE AND RESPONSIBILITIES
a. Fully coordinate with, on an ongoing basis, the CITY designated staff and/or City Council
liaison during the entire CDBG process, from pre-application to grant closure.
b. Assume full responsibility for all aspects of CDBG grant application preparation and submittal.
c. As outlined in a separate IGA, provide grant administration, environmental review, project
management, and federal labor standards compliance should the conflict-of-interest exception
be granted by OBDD-IFA. Should the conflict-of-interest exception not be granted, RVCOG
will collaborate with CITY in the selection of a third-party administrator
3. EFFECTIVE DATE AND DURATION
a. This AGREEMENT shall become effective upon signing of both PARTIES and shall continue
until CITY receives notification from the State of Oregon that the project has been completed
and item f. under Section 1 above has been completed.
4. COMPENSATION
a. No compensation will be provided to or required from either PARTY under this
AGREEMENT.
5. AGREEMENT DOCUMENTS
a. This AGREEMENT shall be subject to all provisions, requirements, and conditions of the Community
Development Block Grant Management Handbook, which are incorporated herein by this reference. In the
event that any term or provision of this AGREEMENT conflicts with Grant Contract, the terms of the
Grant Contract shall control.
b. This AGREEMENT consists of this INTERGOVERNMENTAL AGREEMENT and includes the
following listed exhibits (if checked) which are incorporated into this contract by reference and contain all
of the terms and conditions of this AGREEMENT.
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Exhibit A – Deed restriction
Standard Terms and Conditions
Special Provisions
6. CONTACTS
a. The primary point of contact for RVCOG shall be:
Peter Town, Grants and Contracts Administrator
PO Box 3275, Central Point, OR 97502
541-423-1374
ptown@rvcog.org
b. The primary point of contact for CITY shall be:
Name: Matt Samitore
Address: 140 S. Third Street, Central Point, OR 97502
Phone: 541-423-1017
Email: matt.samitore@centralpointoregon.gov
IN WITNESS WHEREOF, THE PARTIES OF THIS AGREEMENT HEREBY ACKNOWLEDGE THAT
THEY HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY THE
TERMS AND CONDITIONS:
CITY:
_________________________________________ ______________
Signature Date
_________________________________________
Name, Title
ROGUE VALLEY COUNCIL of GOVERNMENTS:
_________________________________________ ______________
Signature Date
Ann Marie Alfrey, Executive Director
Approved as to Legal Sufficiency (if applicable):
_________________________________________ ______________
Signature Date
_________________________________________
Name, Title
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EXHIBIT "A"
DEED RESTRICTION
The City of Central Point, a political subdivision of the State of Oregon and the Recipient, shall be
considered a party to this deed restriction until five years from the date the Community Development Block
Grant (CDBG) is closed by City of Central Point, and shall have the right, if it so desires, to enforce
restrictions pertaining to the Community Development Block Grant related to the RVCOG Food Bank
Commercial Kitchen project contained herein by judicial or administrative proceeding.
THEREBY, it is understood and agreed that this conveyance is made and accepted, and the realty is subject
to the covenant, condition, restriction, and reservation that the realty must continue to be used for Food
Bank Commercial Kitchen, or for another eligible use under Title I of the Housing and Community
Development Act of 1974, as amended, 42 USC sections 5301-5321 (1994).
This covenant, condition, restriction, and reservation shall apply to and run with the subject property for the
five-year period required by the Community Development Block Grant. Should a final determination be
made by the Community Development Block Grant Program that the realty is not being used for the above
purpose during the before mentioned time period, and should restitution be required in the form of
repayment of all or a portion of the value of the grant, and should the Rogue Valley Council of
Governments be unwilling or unable to repay this amount, then all the right, title, and interest in and to the
described property and to the improvement of such property shall revert to and reinvest in the City of
Central Point or its successors and assigns, as fully and completely as if this instrument had not been
executed.
No reversion shall render invalid or operate in any way against the lien of any mortgage or deed of trust
given with respect to the conveyed realty in good faith, and for value; and on any such reversion, City of
Central Point shall take title to the conveyed realty subject to any such mortgage or deed of trust. Provided,
however, that should any such mortgage or deed of trust be foreclosed, then the title acquired by such
foreclosure, and the person or persons who thereby and thereafter become the owner or owners of the
conveyed realty, shall be subject to and bound by all the restrictions contained in this instrument; and further
provided, that City of Central Point may enforce any covenant, condition, and restriction by any other
appropriate action at its sole option.
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