HomeMy WebLinkAboutCouncil Resolution 1177RESOLUTION NO. ~~
A RESOLUTION ADOPTING GENERAL PROCEDURES
FOR FISCAL YEAR 2008-2009
WHEREAS, the Central Point City Council deems it appropriate to authorize certain appointments and
procedures relating to City administration, budget, and fiscal management for fiscal year 2008-2009.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL
POINT, OREGON, that for the fiscal year 2008-2009, the following appointments are hereby made; the
following policies and procedures be imposed, and the same are hereby adopted:
Section 1. Appointments
A. Insurance Agent of Record. Beecher Carlson Insurance Agency LLC is hereby
appointed to continue as Insurance Agent of Record for the City for property, general
liability, vehicle liability, workers compensation and bond insurance through June 2009.
B. City Attorney. Douglas M. Engle is hereby appointed to the office of City Attorney and is
designated as a sworn officer of the City under the terms of the letter of agreement
dated June 5 2008.
C. Municipal Judge. James L. Mueller is hereby appointed as Municipal Judge with a
retainer of $1,500 per month under the terms of the special employment agreement
dated May 2008.
D. City Auditor. Purkeypile and Johannsen, Certified Public Accountants LLP is hereby
appointed as Auditor for the three fiscal years beginning 2006-07 pursuant to statutes
requiring independent fiscal audit of the City, and subject to the contract for Audit of an
Oregon Municipality.
E. City Engineer. Joe Strahl dba PW Management Inc. is hereby appointed as City
Engineer of the City of Central Point under the terms of the letter dated June 8, 2007
through June 2009.
Section 2. Council Expenses
City Council members may elect to receive compensation of $150 per month, and the Mayor
may elect to receive compensation of $250 per month. In addition to said compensation,
reimbursement may also be made to the Mayor or Council members for actual expenses
incurred while on official City business.
Section 3. Designation of Depository
Any Central Point branch of an FDIC insured bank, the State of Oregon Local Government
Investment Pool, and all successors in interest to those institutions are each hereby designated
as depositories for City funds; and the Finance Director or designee may deposit monies
belonging to the City in any or all of said institutions in accordance with applicable law until
further order of the City Council.
Section 4. Authority to Keep, Invest, Transfer and Expend Funds
A. The Finance Director or designee is hereby authorized to invest any surplus funds in
accordance with ORS 294.035 and ORS 294.810, in such investments as are authorized
by said statutes, and to transfer funds from one account to another.
B. The Finance Director or designee is hereby authorized to establish a petty cash fund
with a balance maintained at $1,250. The fund may be used to maintain cash drawer
change funds and provide for miscellaneous expenditures not to exceed $50 per
transaction; except that upon approval of the City Administrator or the Finance Director a
maximum expenditure of $100 per transaction may be made.
C. The City Administrator or designee is authorized to expend funds in accordance with
budget appropriations. All revenues received and expenditures incurred by the City in
implementing the budget appropriations shall be reported to the Council. Such reports
will normally be made on a quarterly basis.
Section 5. Accounting Principles.
The City shall maintain its financial records in accordance with current generally accepted
accounting principles, and all applicable laws and regulations.
Section 6. Interfund and Overhead Fees.
Expenditures incurred by one fund for the benefit of another fund may be reimbursed in
accordance with acceptable accounting procedures as determined by the Finance Director.
Section 7.Outstanding Checks.
Outstanding checks stale dated (at least six months after the date of issuance) must escheat to
the state under ORS 98.352.
Section 8. Capital Acquisition.
Items costing more than $5,000 and having a useful life of more than one year shall be
capitalized.
Passed by the Council and signed by me
June, 2008.
ATTEST:
City Recorder
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Approved by me this ~ l~ day of June, 2008
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in authentication of its p sage this ra.day of
Mayor Hank Williams
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Mayor Hank Williams